Agenda and minutes

This will be followed by the declaration of acceptance of office.

Cllr Hamilton opened the meeting and spoke about her time as Chair of the Council.

 

Cllr Hamilton sought nominations for Chair of the Council for the ensuing year.

 

Cllr Chant proposed Cllr Apel which was seconded by Cllr Burton.

 

There were no further nominations.

 

In a vote Cllr Apel was duly elected as Chair of the Council.

 

Cllr Apel signed and read the declaration of office and was presented with the Chain of Office by Cllr Hamilton.

 

Cllr Apel thanked Cllr Hamilton for her time as Chair.

This will be followed by the declaration of acceptance of office.

Cllr Apel sought nominations for Vice-Chair of the Council for the ensuing year.

 

Cllr Bangert proposed Cllr Cross which was seconded by Cllr Quail.

 

There were no further nominations.

 

In a vote Cllr Cross was duly elected as Vice-Chair of the Council.

 

Cllr Cross signed and read the declaration of office and was presented with the Badge of Office by Cllr Apel.

Members are requested to note the report of the Returning Officer.

On behalf of the Council Cllr Apel noted the report of the Returning Officer.

The Council is requested to approve as a correct record the minutes of Special Council held on 7 March 2023 and the Full Council held on 21 March 2023.

Mr Bennett explained that those members not present at the meeting of either 7 March 2023 or 21 March 2023 should abstain from voting on the minutes.

 

In a vote the minutes of 7 March 2023 were approved.

 

In a further vote the minutes of 21 March 2023 were approved.

 

RESOLVED

 

That the minutes of the Full Council meetings held on 7 March 2023 and 21 March 2023 be approved and signed as a correct record.

The Chair will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

Cllr Apel explained that there would be an additional Urgent Decision Notice to note under Late Items relating to the Midhurst Fire.

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Mr Bennett explained that members were not required to declare an interest if they were listed as being nominated for appointment at the meeting.

Apologies for absence will be notified at this point.

 

The Chair will make any specific announcements.

Cllr Apel welcomed all members to the meeting and thanked those who had not stood for election or not been elected for their work in the previous term.

 

Apologies for absence were received from Cllr Brisbane, Cllr Burkhart and Cllr Donna Johnson.

This will be followed by the declaration of acceptance of office.

Cllr Apel sought nominations for Leader of the Council for the four year term.

 

Cllr Hickson proposed Cllr Moss which was seconded by Cllr Chilton.

 

There were no further nominations.

 

In a vote Cllr Moss was duly elected as Leader of the Council.

 

Cllr Moss signed and read the declaration of office and welcomed all returning and new members.

 

Cllr Tim Johnson wished to note his congratulations to Cllr Moss as Leader of the Opposition.

The Leader of the Council will announce the membership of the Cabinet, the appointment of the Deputy Leader and the allocation of portfolios to Cabinet members.

Cllr Moss then introduced his Cabinet:

 

Leader of the Council - Cllr Moss:

 

Responsibilities:

 

·         Regeneration

·         Estates

·         Building Services

 

Deputy Leader & Cabinet Member for Environmental Strategy - Cllr Brown

 

Responsibilities:

 

•      Environmental Protection

•      Health Protection (including Business Continuity and Health and Safety) • Environmental Strategy

•      Coastal Protection and Foreshores

•      Air Quality

•      Building Control

•      Dog Control

•      Noise Pollution

•      Climate Emergency

•      Biodiversity

•      Emergency Planning

 

Cabinet Member for Community & Wellbeing Services - Cllr Bangert

 

Responsibilities:

 

•      Community Engagement

•      Safeguarding

•      Partnerships

•      Community Safety and CCTV

•      Choose Work

•      Health and Wellbeing

•      Grants & Concessions

•      Voluntary Sector

•      Customer Services

 

Cabinet Member for Economic Development & Place - Cllr Desai

 

Responsibilities:

 

•      Economic Development

•      Car Parks

•      Public Conveniences

•      City and town coordination

•      Chichester Vision

•      Work closely with Leader on regeneration & Deputy Leader on sustainable businesses

•      Chichester BID

•      Manhood Peninsula Partnerships

•      Bus shelters

 

Cabinet Member for Housing, Revenues & Benefits - Cllr Betts

 

Responsibilities:

 

•      Housing Options

•      Housing Enabling

•      Homelessness

•      Temporary Accommodation

•      Revenues & Benefits

•      Housing Standards

 

Cabinet Member for Culture, Licensing & Events - Cllr Brown-Fuller

 

Responsibilities:

 

•      Licensing, Promotion & Events

•      Communications, Marketing Sponsorship & advertising

•      Leisure & Sports Development

•      The Novium Museum & TIC

•      Market & Farmers Market

•      Consultation

•      Web team

•      Cultural Grants

 

Cabinet Member for Finance, Corporate Services and Chichester Contract Services - Cllr Chilton

 

Responsibilities:

 

•      Financial Services

•      Internal Audit & Corporate Investigations

•      Electoral Services

•      Land Charges

•      Facilities

•      Business Improvement

•      Democratic Services

•      Legal

•      Corporate Policy

•      ICT

•      HR

•      CCS

·         Waste & Recycling

·         Street Cleaning

·         Cemeteries

·         Parks & open spaces

 

On behalf of the Council Cllr Apel welcomed the new Cabinet.

 

Cllr Chant raised a point of order. Cllr Chant asked why Public Questions and Questions to the Executive were not listed. Mr Bennett explained that this was usual practice for the Annual Council meeting in order to focus on the appointments required of the meeting. He added that both Public Questions and Questions to the Executive would return for the next meeting.

Members are requested to note the Political Balance report (report to follow).

Mr Bennett explained that the Political Balance report is a legal requirement based upon a formula to work out the number of seats each party has. Parties are also entitled to gift seats which is indicated in the report.

 

Mr Bennett clarified that section 6 of the report should read ‘none’.

 

On behalf of the Council Cllr Apel noted the report.

Members are requested to agree the Committee memberships as set out in the appendix to the report including the Chairs and Vice Chairs of each Committee (report to follow).

Cllr Moss proposed the recommendation as amended which was seconded by Cllr Brown. Mr Bennett then outlined the report. He explained a minor amendment to page 8 to appoint Cllr Burkhart at Vice-Chair of Overview and Scrutiny Committee. He thanked the Group Leaders for their assistance with the report.

 

In a vote the following appointments to Committee were agreed:

 

RESOLVED

 

Alcohol and Entertainment Licensing Committee and General Licensing Committee

 

Membership = 10 (7 Lib Dem, 2 Green and Local Alliance, 1 Conservative)

 

Proposed Membership 2023/24 Councillors Name	Political Party
Chair = Iain Ballantyne	LD
Vice-Chair = Rhys Chant	LD
Jess Brown – Fuller	LD
Gareth Evans	LD
Tracie Bangert	LD
Val Weller	G & LA
Tim Johnson	G & LA
Henry Potter	C
Tim O’Kelly	LD
Bill Brisbane	LD

 

Appeals Committee

 

Membership = 5 (plus 2 substitutes) (5 Liberal Democrat, 1 Green and Local Alliance, 1 Conservative)

 

Proposed Membership 2023/24 Councillors Name	Political Party
Chair = Adrian Moss	LD
Vice-Chair = Clare Apel	LD
John Cross	LD
Jonathan Brown	LD
Tim O’Kelly	LD
Donna Johnson	G & LA
Roy Briscoe	C

 

Corporate Governance and Audit Committee

 

Membership = 8 (6 Liberal Democrat, 1 Green and Local Alliance, 1 Conservative)

 

Proposed Membership 2023/24 Councillors Name	Political Party
Chair = Richard Bates	LD
Vice-Chair = Tim O’Kelly	LD
Jonathan Brown	LD
Mark Chilton	LD
Maureen Corfield	LD
Iain Ballantyne	LD
Tim Johnson	G & LA
Francis Hobbs	C

 

Executive Directors Disciplinary Committee

 

Membership = 5 (3 Liberal Democrat, 1 Green and Local Alliance, 1 Conservative)

 

Proposed Membership 2023/24 Councillors Name	Political Party
Richard Bates	LD
Mark Chilton	LD
Iain Ballantyne	LD
Tim Johnson	G & LA
Henry Potter	C

 

Investigation and Disciplinary Committee

 

Membership = 5 (plus 2 substitutes) (3 Liberal Democrat, 1 Green and Local Alliance, 1 Conservative)

 

Proposed Membership 2023/24 Councillors Name	Political Party
Oona Hickson	LD
Charles Todhunter	LD
Jess Brown Fuller	LD
Rhys Chant	LD
Maureen Corfield	LD
Tim Johnson	G & LA
Henry Potter	C

 

Overview and Scrutiny Committee

 

Membership = 11 (7 Liberal Democrat, 2 Green and Local Alliance, 2 Conservative)

Note – amended from statutory entitlement by 1 from Liberal Democrats to Conservative

 

Proposed Membership 2023/24 Councillors Name	Political Party
Chair = Donna Johnson	G & LA
Vice-Chair = Brett Burkhart	C
Henry Potter	C
Charles Todhunter	LD
Oona Hickson	LD
James Vivian	LD
Charles Hastain	LD
Joseph Brookes-Harmer	LD
Sarah Quail	LD
Eleanora Newbury	LD
Sarah Sharp	G & LA

 

 

 

 

Planning Committee

 

Membership = 13 (7 Liberal Democrat, 2 Green and Local Alliance, 3 Conservative)

Note – amended from statutory entitlement by 1 from Liberal Democrats to Conservative

 

Proposed Membership 2023/24 Councillors Name	Political Party
Chair = Stephen Johnson	LD
Vice-Chair = John Cross	LD
Charles Todhunter	LD
Sarah Quail	LD
Joseph Brookes-Harmer	LD
David Betts	LD
Hannah Burton	LD
Richard Bates	LD
Henry Potter	C
Donna Johnson	G & LA
Sarah Sharp	G & LA
Brett Burkhart	C
Roy Briscoe	C

 

Redundancy Committee

 

Membership = 5 (3 Liberal Democrat, 1 Green and Local Alliance, 1 Conservative)

 

Proposed Membership 2023/24 Councillors Name

Political Party  ...  view the full minutes text for item 11.

Members are requested to agree the Appointments to External Organisations as set out in the appendix to the report (report to follow).

Cllr Moss proposed the recommendation as amended which was seconded by Cllr Brown. Mr Bennett then outlined the report. He explained two minor amendments. Cllr Bates to be appointed to the Western Health Adult Committee and Cllr Bates to be second reserve instead of Cllr Moss for the Chichester Harbour Conservancy. Cllr Bates confirmed he was happy with this proposal.

 

In a vote the following appointments to Outside Bodies were agreed:

 

RESOLVED

 

Outside appointments for Annual Council

Role	Proposed Appointees
2023-24
Chichester Conservation Advisory 2 appointees	Bill Brisbane Sarah Quail
Portsmouth Water Forum	Roy Briscoe
Western Sussex Hospital NHS Trust Council of Governors	Donna Johnson
Western Health and adult Special care Committee	Richard Bates
Bourne Community College (Officer)	Sarah Peyman
Bourne trust Board (Officer)	Sarah Peyman
Chichester Harbour Conservancy	Stephen Johnson Iain Ballantyne Mark Chilton (Res) Richard Bates (Res)
South Downs National Park	John Cross
West Sussex Pensions Forum (Officer)	John Ward

 

Members are requested to note the Urgent Decision Notice related to Grants and Concessions.

On behalf of the Council Cllr Apel formally noted the Urgent Decision Notice.

 

On behalf of the Council Cllr Apel formally noted the Urgent Decision Notice.

 

To consider any late items as follows:

 

a)    Items added to the agenda papers and made available for public inspection.

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

On behalf of the Council Cllr Apel formally noted the late item, Urgent Decision Notice relating to the Midhurst Fire as detailed in the Agenda Supplement for the meeting.

There are no restricted items for consideration at this meeting.

There was no requirement to exclude the public or the press.