Agenda and decisions

Cabinet
Tuesday 5 February 2019 9.30 am

Venue: Committee Room 2, East Pallant House. View directions

Contact: Graham Thrussell on 01243 534653  Email:  gthrussell@chichester.gov.uk

Items
No. Item

1.

Chairman's Announcements

The chairman will:

 

·       make any specific announcements for this meeting and

 

·       advise of any late items for consideration under agenda item 14 (a) or (b)

 

Apologies for absence will be taken at this point.

 

2.

Approval of Minutes pdf icon PDF 181 KB

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 8 January 2019, a copy of which is circulated with this agenda.

 

3.

Declarations of Interests

Members will make any declarations of disclosable pecuniary, personal and/or prejudicial interests which they have in respect of matters on the agenda for this meeting.

 

4.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time and with reference to standing order 6 in part 4 A and section 5.6 in Part 5 of the Chichester District Council Constitution, the Cabinet will receive any questions which have been submitted by members of the public in writing by 12:00 on the previous working day. The total time allocated for public question time is 15 minutes subject to the chairman’s discretion to extend that period.

 

5.

Budget Spending Plans 2019-2020 pdf icon PDF 88 KB

The Cabinet is requested to consider the agenda report and its four appendices in the agenda supplement and to make the recommendation to the Council and the resolution set out below:

 

A – RECOMMENDATION TO THE COUNCIL

 

That:

 

(a)   That a net budget requirement of £13,829,600 for 2019-20 be approved.

 

(b)   That Council tax be increased by £5 from £155.81 to £160.81 for a band D equivalent in 2019-2020.

 

(c)   That the Investment Opportunities Reserve be increased by £532,500.

 

(d)   That, should the final settlement differ from the provisional settlement, any increase or decrease be dealt with by adjusting the transfer to the Investment Opportunities Reserve above.

 

(e)   The capital programme, including the asset renewal programme (appendix 1c and 1d to the agenda report) be approved.

 

B - RESOLUTION BY THE CABINET

 

That (a) the current resources position as set out in appendix 2 to the agenda report and (b) the budget variances included in the Draft Budget Spending Plan as set out in appendix 1b to the agenda report including the growth items be noted.

 

 

 

Additional documents:

Decision:

RECOMMENDATION TO THE COUNCIL

 

a)    That a net budget requirement of £13,829,600 for 2019-20 be approved.

b)    That Council Tax be increased by £5 from £155.81 to £160.81 for a band D equivalent in 2019-20.

c)     That the Investment Opportunities Reserve be increased by £532,500.

d)    That the capital programme, including asset renewal programme as set out in appendix 1c and 1d be approved.

 

RESOLVED BY THE CABINET

 

a)    That the current resources position as set out in appendix 2 be noted.

b)    That the budget variances included in the Draft Budget Spending Plan including growth items as set out in appendix 1b be noted.

6.

City Centre Upgrade of CCTV pdf icon PDF 63 KB

The Cabinet is requested to consider the agenda report and its appendix in the agenda supplement and to make the following resolution and also the recommendations to the Council:

 

A – RESOLUTION BY THE CABINET

 

That the PID in the appendix to the agenda report to roll together six years (2017-2023) of Asset Renewal Programme (ARP) funding for CCTV to enable an upgrade of 11 city centre cameras and the reinstatement of two cameras in Avenue de Chartres be approved.

 

B – RECOMMENDATION TO THE COUNCIL

 

That the release of £165,000 from reserves be approved.

 

Additional documents:

Decision:

RESOLVED BY THE CABINET

 

That the PID to roll together six years (2017-2023) of the Asset Renewal Programme (ARP) funding for CCTV to enable upgrade of 11 city centre cameras and the reinstatement of two cameras in Avenue de Chartres be approved.

 

RECOMMENDATION TO THE COUNCIL

 

That the release of £165,000 from reserves be approved.

7.

Draft Treasury Management Strategy 2019-2020 pdf icon PDF 88 KB

The Cabinet is requested to consider the agenda report and its six appendices in the agenda supplement and to make the following recommendation to the Council:

 

RECOMMENDATION TO THE COUNCIL

 

That the Council approves:

 

(a)   The Treasury Management Policy Statement, the Treasury Management Strategy Statement and Investment Strategy for 2019-2020, incorporating the temporary limits established in appendix 6 to the agenda report.

 

(b)   Chichester District Council’s capital strategy for 2019-20 to 2023-24.

 

(c)   The prudential indicators and limits for 2019-2020 included in appendix 2 of the report.

 

(d)   The investigation by officers whether to set an indicator to measure the proportionality of commercial income generated by Chichester District Council and, if so, to recommend a suitable indicator for inclusion in Chichester District Council’s 2020-2021 treasury strategy.

 

Additional documents:

Decision:

RECOMMENDATION TO THE COUNCIL

 

a)    That the Treasury Management Policy Statement, the Treasury Management Strategy Statement and Investment Strategy for 2019-20, incorporating the temporary limits established in appendix six be approved.

b)    That the Chichester District Council Capital Strategy for 2019-20 to 2023-24 be approved.

c)     That the prudential indicators and limits for 2019-20 included in appendix 2 be approved.

d)    That the investigation by officers as to whether to set an indicator measuring the proportionality of commercial income generated by Chichester District Council, and if so, to recommend a suitable indicator for inclusion in the Chichester District Council’s 2020-21 Treasury Strategy, be approved.

8.

Authority's Monitoring Report 2017-2018 pdf icon PDF 77 KB

The Cabinet is requested to consider the agenda report and its appendix in the agenda supplement and to make the following resolution:

 

RESOLUTION BY THE CABINET

 

That the publication of the Authority’s Monitoring Report 2017-2018 on Chichester District Council’s website be approved.

 

 

 

Additional documents:

Decision:

RESOLVED BY THE CABINET

 

1.     That the publication of the Authority’s Monitoring Report 2017-2018 on Chichester District Council’s website be approved as amended.

2.     That the Director of Planning and Environment be authorised following consultation with the Cabinet Member for Planning Services to make any minor editorial amendments to the document prior to its publication.

9.

Award of Coastal Maintenance Contract 2019-2020 pdf icon PDF 57 KB

The Cabinet is requested to consider the agenda report and its confidential exempt* appendix provided to members and relevant officers only and to make the following resolution:

 

RESOLUTION BY THE CABINET

 

(1)  That the contract for the maintenance and enhancement of coast protection assets for the period 1 April 2019 to 31 March 2022 is awarded to Contractor A.

 

(2)  That authority be delegated to the Director of Planning and Environment, following consultation with the Cabinet Member for Environment Services, to extend the contract by mutual agreement for a further two years should the contractor performance meet Chichester District Council requirements.

 

*[Note As stated in respect of this appendix in agenda item 15 below (Exclusion of the Press and Public), the ground for excluding the public and press during this item if the appendix were to be discussed is that it would be likely that there would be a disclosure to them of ‘exempt information’ of the description specified in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Part I of Schedule 12A to the Local Government Act 1972]

 

Additional documents:

Decision:

RESOLVED BY THE CABINET

 

a)    That the contract for the maintenance and enhancement of coast protection assets for the period 1 April 2019 to 31 March 2022 be awarded to Contractor A.

b)    That authority be delegated to the Director of Planning and Environment following consultation with the Cabinet Member for Environment Services to extend the contract by mutual agreement for a further two years should the contractor performance meet Chichester District Council requirements.

10.

Novium Business Plan Update pdf icon PDF 62 KB

The Cabinet is requested to consider the agenda report and its appendix in the agenda supplement and to make the following resolution:

 

RESOLUTION BY THE CABINET

 

That the Business Plan in the appendix to the agenda report for the Novium Museum and Tourist Information Services be approved.

 

Additional documents:

Decision:

RESOLVED BY THE CABINET

 

That the Business Plan for the Novium Museum and Tourist Information Services as set out in the appendix to the agenda report be approved.

11.

Revisions to the Section 106 and CIL Protocol pdf icon PDF 98 KB

The Cabinet is requested to consider the agenda report and its appendix in the agenda supplement and to make the following resolution:

 

RESOLUTION BY THE CABINET

 

(1)  That the revisions to the Section 106 and CIL Protocol as set out in the appendix to the agenda report be approved.

 

(2)  That authority be delegated to the Grants and Concessions Panel to decide how to distribute the existing and any future ‘orphaned’ section 106 interest by adding it to the New Homes Bonus (Parish Allocations) Scheme.

 

 

Additional documents:

Decision:

RESOLVED BY THE CABINET

 

a)    That the revisions to the Section 106 and CIL Protocol as set out in the appendix to the agenda report be approved.

b)    That authority be delegated to the Grants and Concessions Panel to decide how to distribute the existing and any future ‘orphaned’ Section 106 interest by adding it to the New Homes Bonus (Parish Allocations) Scheme.

12.

Section 106 Sport and Leisure Facilities - Chichester Bowmen pdf icon PDF 67 KB

The Cabinet is requested to consider the agenda report and to make the following resolution:

 

RESOLUTION BY THE CABINET

 

That the release of up to £65,897 of section 106 Sport and Leisure monies plus interest accrued to the date of release to Chichester Bowmen for the construction of a new clubhouse be approved.

 

Decision:

RESOLVED BY THE CABINET

 

That the release of up to £65,897 of Section 106 sport and leisure monies plus interest accrued to the date of release to Chichester Bowmen for the construction of a new clubhouse be approved.

13.

2018-19 Treasury Management Half-Year Report pdf icon PDF 147 KB

The Cabinet is requested to consider the agenda report with its appendix and to make the following resolution:

 

RESOLUTION BY THE CABINET

 

That the Treasury Management activity and performance for 2018-2019 to date and the comments made by Corporate Governance and Audit Committee set out in the agenda report be noted.

 

Decision:

RESOLVED BY THE CABINET

 

That the Treasury Management activity and performance for 2018-19 to date and the comments made by the Corporate Governance and Audit Committee be considered and noted.

14.

Late Items

(a)  Items added to the agenda papers and made available for public inspection

 

(b)  Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

15.

Exclusion of the Press and Public

The Cabinet is asked in respect of agenda item 16 (Purchase of Land for Southern Gateway) to make the following resolution:

 

RESOLUTION BY THE CABINET

 

That the press and the public be excluded from the meeting during the consideration of agenda item 16 (Purchase of Land for Southern Gateway) on the following ground of exemption in Part I of Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

[Note If the Cabinet wishes to discuss the exempt appendix to agenda item 9 (Award of Coastal Maintenance Contract 2019-2020), it will need first of all to pass a resolution to exclude the press and the public from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.]

16.

Purchase of Land for Southern Gateway

The Cabinet is requested to consider the agenda report and its first appendix (the second appendix is to follow), which are confidential exempt* material with a restricted circulation to Chichester District Council members and relevant officers only (printed on salmon-coloured paper), and to make the following resolution:

 

RESOLUTION BY THE CABINET

 

That the decision made by the Cabinet at its meeting on 2 October 2018, as contained in minute 592 (4), be rescinded and the proposed purchase previously authorised do not proceed. 

 

*[Note The ground for excluding the public and press during this item is that it is likely that there would be a disclosure to them of ‘exempt information’ of the description specified in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Part I of Schedule 12A to the Local Government Act 1972]

 

Decision:

This item was withdrawn from the agenda.