Agenda, decisions and minutes

The Chair will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under Late Items.

The Leader of the Council provided a brief update on arrangements for asylum seekers that the Home Office are  making in respect of a hotel in Chichester.

Apologies for absence were received from Cllr Bangert.

The Cabinet is requested to approve as a correct record the minutes of its meetings on 11 July 2023 and 5 September 2023 (one set to follow).

RESOLVED:

1.    That the minutes of the meetings held on 11 July 2023 and the 5 September 2023 were agreed as a correct record.

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

There were no declarations of interests.

In accordance with Chichester District Council’s scheme for public question time the Cabinet will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chair’s discretion to extend that period.

There were no public questions.

Cabinet is requested to consider the report and its appendix and make the following recommendation to Council:

That Cabinet recommend that the proposed Council Tax Reduction Scheme for 2024-2025 be approved by Full Council.

*RECOMMENDED TO COUNCIL

That Cabinet recommend that the proposed Council Tax Reduction Scheme for 2024-2025 be approved by Full Council.

The Leader of the Council invited the Cabinet member for Housing and Revenues and Benefits to present this item.

RESOLVED:

1.    That Cabinet recommend that the proposed Council Tax Reduction Scheme for 2024-2025 be approved by Full Council.

Cabinet is requested to consider the report and make the following resolutions and recommendation to Council:

1.          That Cabinet recommend to Council the release of £141,000 from reserves to fund vehicle deterrent measures at Florence Park, Oaklands Park, Whyke Oval and Sherborne Road.  

2.          That Cabinet authorises the commencement of project planning and the procurement process.

3.          That Cabinet delegate authority to the Divisional Manager for CCS following consultation with the Cabinet member for Finance, Corporate Services and CCS, to complete the procurement process and award the contract following Council approval of the budget. 

*RECOMMENDED TO COUNCIL

That Cabinet recommend to Council the release of £141,000 from reserves to fund vehicle deterrent measures at Florence Park, Oaklands Park, Whyke Oval and Sherborne Road.

RESOLVED

1.    That Cabinet authorises the commencement of project planning and the procurement process.

2.    That Cabinet delegate authority to the Divisional Manager for CCS following consultation with the Cabinet member for Finance, Corporate Services and CCS, to complete the procurement process and award the contract following Council approval of the budget.

The Leader of the Council invited the Cabinet Member for Finance, Corporate Services and Chichester Contract services to present this item.

Members asked if these deterrents would be completed by next spring. Members asked about the consultation process and enquired how it would work. Mr Carter clarified that the target is for spring next year but weather can cause delay if there is particularly high rainfall. With regard to the consultation he explained that previous schemes had extensive community consultation. He clarified that there would be a consultation process but one which will outline the possible options to choose from.

RESOLVED:

1.    That Cabinet recommend to Council the release of £141,000 from Reserves to fund vehicle deterrent measures at Florence Park, Oaklands Park, Whyke Oval and Sherborne Road.

2.    That Cabinet authorises the commencement of project planning and the procurement process.

3.    That Cabinet delegate authority to the Divisional Manager for CCS following consultation with the Cabinet member for Finance, Corporate Services and CCS, to complete the procurement process and award the contract following Council approval of the budget.

Cabinet is requested to consider the report and make the following resolutions and recommendation to Council:

1.    That Cabinet recommends to Council that £125,000 be allocated from General Fund reserves for the repair and replacement of 5 groyne markers.

2.    That Cabinet approve an annual budget of £24,200 for Asset Replacement of 37 marker beacons from 2024/25.

3.    That the Director of Planning and Environment be authorised to procure and award contracts for work in accordance with recommendation 2.1 and the Council’s Financial Standing Orders.

*RECOMMENDED TO COUNCIL

That Cabinet recommends to Council that £125,000 be allocated from General Fund reserves for the repair and replacement of 5 groyne markers.

RESOLVED

1.    That Cabinet approve an annual budget of £24,200 for Asset Replacement of 37 marker beacons from 2024/25.

2.    That the Director of Planning and Environment be authorised to procure and award contracts for work in accordance with recommendation 2.1 and the Council’s Financial Standing Orders.

The Leader of the Council invited the Cabinet member for Environmental Strategy to present this item.

RESOLVED:

1.    That Cabinet recommends to Council that £125,000 be allocated from General Fund Reserves for the repair and replacement of 5 groyne markers.

2.    That Cabinet approve an annual budget of £24,200 for Asset Replacement of 37 marker beacons from 2024/25.

3.    That the Director of Planning and Environment be authorised to procure and award contracts for work in accordance with recommendation 2.1 and the Council’s Financial Standing Orders.

Cabinet is requested to consider the report and its appendix and make the following resolutions:

1.    That Cabinet agree to release £115,000 from the Asset renewal programme to purchase new CCTV Cameras including re-deployable cameras and hardware to transform the service to wireless.  

2.    That Cabinet agree to reduce the number of existing cameras to 24 and agree 3 new cameras in hot spot locations of the City as per the Appendix.

3.    That Cabinet delegate authority to the Divisional Manager Communities and Customer Services to determine the deployment of re-deployable cameras and any small changes to the service.

RESOLVED

1.    That Cabinet agree to release £115,000 from the Asset renewal programme to purchase new CCTV Cameras including re-deployable cameras and hardware to transform the service to wireless.

2.    That Cabinet agree to reduce the number of existing cameras to 24 and agree 3 new cameras in hot spot locations of the City as per the Appendix.

3.    That Cabinet delegate authority to the Divisional Manager Communities and Customer Services to determine the deployment of re-deployable cameras and any small changes to the service.

The Leader of the Council introduced this report.

Members asked if Chichester would be joining with other councils in the procurement process to make it cheaper. Officers responded by stating that the council has an exception to tender as they were already in contract with a company for the maintenance and supply of cameras as are all the other boroughs in Sussex.

RESOLVED:

1.    That Cabinet agree to release £115,000 from the Asset Renewal Programme to purchase new CCTV Cameras including re-deployable cameras and hardware to transform the service to wireless.

2.    That Cabinet agree to reduce the number of existing cameras to 24 and agree 3 new cameras in hot spot locations of the city as per the Appendix.

3.    That Cabinet delegate authority to the Divisional Manager Communities and Customer Services to determine the deployment of re-deployable cameras and any small changes to the service.

Cabinet is requested to consider the report and its appendix and make the following resolution:

That the Council Tax Discounts and Premiums proposed in the Appendix to the agenda report be applied for the 2024-2025 financial year. 

RESOLVED

That the Council Tax Discounts and Premiums proposed in the Appendix to the agenda report be applied for the 2024-2025 financial year.

The Leader of the Council invited the Cabinet member for Housing and Revenues and Benefits to present this item.

Members enquired about the potential to acquire homes that had been vacant for over five years and convert them into affordable homes for Chichester residents . Officers responded by stating that it would be a long, drawn out and complicated process and would need to be socially and economically beneficial to Chichester.

RESOLVED:

1.    That the Council Tax Discounts and Premiums proposed in the appendix to the agenda report be applied for the 2024-2025 financial year.

Cabinet is requested to consider the report and make the following resolution:

That Cabinet approves Cllr Jonathan Brown to replace Cllr Richard Bates as the member representative on the Coastal Partners Member Board.

RESOLVED

That Cabinet approves Cllr Jonathan Brown to replace Cllr Richard Bates as the member representative on the Coastal Partners Member Board.

The Leader of the Council invited the Cabinet Member for Environmental Strategy to present this item.

RESOLVED:

1.    That Cabinet approves Cllr Jonathan Brown to replace Cllr Richard Bates as the member representative on the Coastal Partners Member Board.

Cabinet is requested to consider the report and its appendix and make the following resolutions:

1.    That Cabinet approve the Position Statement on the ‘Current Approach, Flood and Erosion Risks and Responsibilities in Managing Selsey’s Aging Seawalls’ (Appendix 1).

2.    That Cabinet note the possibility of coastal defence failure along the Selsey shoreline and subsequent risks of flooding and erosion.

RESOLVED

1.    That Cabinet approve the Position Statement on the ‘Current Approach, Flood and Erosion Risks and Responsibilities in Managing Selsey’s Aging Seawalls’ (Appendix 1).

2.    That Cabinet note the possibility of coastal defence failure along the Selsey shoreline and subsequent risks of flooding and erosion.

The Leader of the Council invited the Cabinet Member for Environmental Strategy to present this item.

RESOLVED:

1.    That Cabinet approve the Position Statement on the ‘Current Approach, Flood and Erosion Risks and Responsibilities in Managing Selsey’s Aging Seawalls’ (appendix 1).

2.    That Cabinet note the possibility of coastal defence failure along the Selsey shoreline and subsequent risks of flooding and erosion.

Cabinet is requested to consider the report and its appendix and make the following resolutions:

1      That Cabinet agree the continuation of the Task & Finish Group to consider the options for East Pallant House.

2      That Cabinet approve the nominees for the revised membership of the Task & Finish Group.

RESOLVED

1.    That Cabinet agree the continuation of the Task & Finish Group to consider the options for East Pallant House.

2.    That Cabinet approve the nominees for the revised membership of the Task & Finish Group as follows:

·       Cllr Clare Apel

·       Cllr Roy Briscoe

·       Cllr Mark Chilton

·       Cllr Maureen Corfield

·       Cllr Tim Johnson

·       Cllr Tim O’Kelly

·       Cllr Sarah Sharp (Reserve)

The Leader of the Council introduced this item.

RESOLVED:

1.    That Cabinet agree the continuation of the Task & Finish Group to consider the options for East Pallant House.

2.    That Cabinet approve the nominees for the revised membership of the Task & Finish Group as follows:

·       Cllr Clare Apel

·       Cllr Roy Briscoe

·       Cllr Mark Chilton

·       Cllr Maureen Corfield

·       Cllr Tim Johnson

·       Cllr Tim O’Kelly

·       Cllr Sarah Sharp (Reserve)

Cabinet is requested to consider the report and make the following resolution:

Cabinet approves the request for £10,000 from Council Reserves as a contribution from CDC to West Sussex County Council to enable the Pavement Feasibility Study to progress for the city centre. 

RESOLVED

Cabinet approves the request for £10,000 from Council Reserves as a contribution from CDC to West Sussex County Council to enable the Pavement Feasibility Study to progress for the city centre.

The Leader of the Council invited the Cabinet member for Growth and Place to introduce this item.

RESOLVED:

1.    Cabinet approves the request for £10,000 from Council Reserves as a contribution from CDC to West Sussex County Council to enable the Pavement Feasibility Study to progress for the city centre.

Cabinet will receive a verbal report from the Monitoring Officer.

RESOLVED

Cabinet approves the following appointments to the Strategic Risk Group:

·       Cllr Adrian Moss

·       Cllr Jonathan Brown

·       Cllr Mark Chilton (Chair)

The Leader of the Council invited Nick Bennet, Divisional Manager for Legal and Democratic Services to present this report .

RESOLVED:

1.    Cabinet approves the following appointments to the Strategic Risk Group:

·       Cllr Adrian Moss

·       Cllr Jonathan Brown

·       Cllr Mark Chilton (Chair)

Cabinet is requested to note the Urgent Decision Notice.

*RESOLVED

That the Urgent Decision Notice be noted.

RESOLVED:

1.    That the Urgent Decision Notice be noted.

a)    Items added to the agenda papers and made available for public inspection

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

There were no late items.

The Cabinet is asked to consider in respect of agenda item xx whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

[Note The report and its appendices within this part of the agenda are attached for members of the Council and relevant only (printed on salmon paper)]

Or

There are no restricted items for consideration at this meeting.

There was no requirement to exclude the press or public.