Agenda

Council - Tuesday 25 January 2022 2.00 pm

Venue: Committee Rooms - East Pallant House

Contact: Democratic Services  Email:  democraticservices@chichester.gov.uk

Items
No. Item

1.

Minutes pdf icon PDF 555 KB

The Council is requested to approve as a correct record the minutes of the meeting held on 23 November 2021 and the Special meeting held on 7 December 2021.

Additional documents:

2.

Urgent Items

The Chair will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

3.

Declarations of Interests

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

4.

Chair's Announcements

Apologies for absence will be notified at this point.

 

The Chair will make any specific announcements.

5.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time the Council will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chair’s discretion to extend that period.

RECOMMENDATIONS BY THE CORPORATE GOVERNANCE AND AUDIT COMMITTEE - 10 JANUARY 2022

6.

Governance Task and Finish Group pdf icon PDF 162 KB

The Council is asked to consider the report and its appendices (attached to the agenda) and the following recommendations made by the Corporate Governance and Audit Committee at its meeting on 10 January 2022:

 

1.    That any constitutional changes to local meeting practice enabled by future changes in the law are delegated to the Monitoring Officer in Consultation with the Chairmen of Corporate Governance andOverview and Scrutiny Committee.

2.    That Council debate the preferred timing of meetings in November 2022 following the trial of evening meetings to inform Agenda Item 10 the annual committee date setting item for meetings implemented from May 2023.

3.    To createa further panel to provide members with a forum to discuss Housing and Community activity of the Council.

4.    That the Constitution be amended such that political balance be achieved across all four panels (Economic, DPIP, Environment & Housing & Communities)on the same basis as that applied towards all full committees.

5.    That all panels be chaired by a relevant cabinet member.

6.    That Corporate Governance and Audit Committee:

a.    consider and establish new arrangements for questions to the Executive and how to improve visibility and frequency of this section of the Full Council agenda; and

b.    recommend that questions to SLT be held every second meeting of Council as a separate session to that meeting.

7.    That the calendar for Business Routing Panel be amended such that it meets twice annually, and that Panel Chairmen be added to the membership of those meetings.

Additional documents:

RECOMMENDATIONS BY THE CABINET - 7 DECEMBER 2021

To consider the following recommendations of the Cabinet requiring the approval of the Council.

7.

Determination of the Council Tax Reduction Scheme for 2022-2023

The Council are requested to consider the report and its appendix as set out on pages 13-38 of the Cabinet agenda for 7 December 2021.

 

Cabinet made the following recommendation to Council:

 

That the proposed Council Tax Reduction Scheme for 2022-2023 be approved.

RECOMMENDATIONS BY THE CABINET - 11 JANUARY 2022

To consider the following recommendations of the Cabinet requiring the approval of the Council.

8.

Corporate Plan 2022-25

The Council is requested to consider the report and its appendix as set out on pages 7-29 of the Cabinet agenda for 11 January 2022.

 

Cabinet made the following recommendations to Council:

 

1.    That the Council be recommended to approve the Corporate Plan for 2022-2025 as set out in appendix 1 subject to the following amendments:

a.    That under the ‘Thriving Economy’ section 2.6 to be amended to read: provide support to businesses in the sectors of renewable, retrofitting and the circular economy. The associated target to be 10 businesses per annum.

b.    That under the ‘Thriving Economy’ bullet point 4 of the section ‘How will we achieve this’ to be amended to read: develop cultural partnerships that coordinate the culture offer throughout the district.

c.    That under ‘Supported Communities’ section 3.7 to be amended to read: to work with partners to create an action delivery plan for the cultural partnerships.

2.    That, subject to the Cabinet’s agreement in para 2.2 to approve the new project proposals for 2022-2023, the Council be recommended to approve expenditure of £273,000 for the projects set out in para 5.6 of this report, of which £245,000 will be funded through the efficiencies programme and £28,000 from the Council’s General Fund Reserve.

9.

Chichester District Council Equality Strategy 2022-26

The Council is requested to consider the report and its appendix as set out on pages 31-47 of the Cabinet agenda for 11 January 2022.

 

Cabinet made the following recommendation to Council:

 

That the Council be recommended to adopt the Chichester District Council Equality Strategy 2022-26 (including the Council’s equality objectives).

10.

Planting Trees Outside of Woodlands Project - DEFRA Funding

The Council is requested to consider the report and its appendix as set out on pages 49-53 of the Cabinet agenda for 11 January 2022.

 

Cabinet made the following recommendation to Council:

 

That a budget of £290,240 be approved for the DEFRA funded Trees Outside Woodland Project.

OTHER REPORTS

11.

Climate Emergency Detailed Action Plan - first annual progress report pdf icon PDF 353 KB

The Council is requested to note the first Annual Update report.

Additional documents:

12.

Questions to the Executive

Members are invited to ask a question of a member of the Executive (maximum of 40 minutes duration).

13.

Late Items

To consider any late items as follows:

 

a)    Items added to the agenda papers and made available for public inspection.

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

14.

Exclusion of the press and public

The Council is asked to consider in respect of agenda items 15 and 16 whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Parts I to 7 of Schedule 12A of the Local Government Act 1972, as indicated against the item and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

The Urgent Decision Notice is attached on salmon paper for members of the Council and senior officers only.

15.

Chichester Contract Service: Procurement of new refuse collection vehicles

The Council are requested to consider the report and its appendix as set out on exempt pages 89-94 of the Cabinet agenda for 7 December 2021.

 

Cabinet made the following recommendation to Council:

 

That the Council approve the resolution as set out in section 2.2 of the report.

16.

Future Services Framework

The Council is requested to consider the report and appendix as set out in the exempt papers for the Special Cabinet agenda for 24 January 2022.

 

The recommendations to Council from the Special Cabinet will be circulated to members following the Special Cabinet meeting.

17.

Urgent Decision Notice - Westgate Decarbonisation Project

The Council is requested to note the exempt Urgent Decision Notice relating to the Westgate Decarbonisation Project.