Agenda and decisions

Cabinet
Tuesday 9 July 2019 9.30 am

Venue: Committee Room 2, East Pallant House. View directions

Contact: Lisa Higenbottam on 01243 534684  Email:  lhigenbottam@chichester.gov.uk

Items
No. Item

1.

Chairman's Announcements

The Chairman will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under agenda item 16 b).

2.

Approval of Minutes pdf icon PDF 103 KB

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 4 June 2019.

3.

Declarations of Interests

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

4.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time and with reference with to standing order 6 in Part 4 A and section 5.6 in Part 5 of the Chichester District Council Constitution, the Cabinet will receive any questions which have been submitted by members of the public in writing by noon on the previous working day. The total time allocated for public question time is 15 minutes subject to the chairman’s discretion to extend that period.

5.

Chichester District Council Annual Report 2018-2019 pdf icon PDF 53 KB

The Cabinet is requested to consider the agenda report and its appendix and make the following recommendation to the Council as set out below:

 

That the Council receives the Annual Report 2018-2019.

Additional documents:

Decision:

RECOMMENDATION TO THE COUNCIL

 

That the Council receives the Annual Report 2018-2019.

6.

Award of Cash Collection, Processing and Banking Contract 2019 - 2022 pdf icon PDF 63 KB

The Cabinet is requested to consider the agenda report and its appendix and to make the following resolution:

 

That the contract for collection, processing and banking of cash from Council facilities and locations around the District for the period 1 October 2019 to 30 September 2022 be awarded to Contractor B.

Additional documents:

Decision:

RESOLVED

 

That the contract for collection, processing and banking of cash from Council facilities and locations around the District for the period 1 October 2019 to 30 September 2022 be awarded to Contractor B.

7.

Climate Emergency Declaration pdf icon PDF 73 KB

The Cabinet is requested to consider the agenda report and its appendix and make the following resolutions:

 

1)         That Cabinet makes the following declaration of a climate emergency: “Chichester District Council declares a Climate Emergency and requests the Environment Panel to advise Cabinet and Council on how to move to a carbon neutral environment.

2)         That the Environment Panel draft Terms of Reference as outlined in Appendix 1 are approved and that the Panel is tasked with evaluating priority actions for a Climate Emergency Action plan, and reports back to Cabinet in November 2019.

3)         That the Environment Panel is asked in its report to identify and evaluate the resources needed to achieve delivery of the action plan, including the proposal for a Climate Emergency Officer funded from reserves and the potential for the use of the Zero Carbon Graylingwell payment for implementing carbon reduction initiatives.

4)         That in the event that the Council is invited to accept a transfer of funds by Homes England associated with the Zero Carbon Graylingwell project, authority is delegated to the Director of Planning and Environment to accept the funds which are to be used towards specified carbon reduction projects, the spend for which will need to be first agreed in each case by both Homes England and the Council.

Additional documents:

Decision:

RESOLVED

 

1)    That Cabinet makes the following declaration of a climate emergency: “Chichester District Council declares a Climate Emergency and requests the Environment Panel to advise Cabinet and Council on how to move to a carbon neutral environment.

2)    That the Environment Panel draft Terms of Reference as outlined in Appendix 1 be approved subject to the following amendments:

·       The final bullet point to read ‘to consider opportunities for joint initiatives and Partnership working and seek to influence the extent to which climate emergency is reflected in the development and implementation of cross boundary and county-wide strategies and plans;

·       that the Panel is tasked with evaluating priority actions for a Climate Emergency Action Plan, and reports back to Cabinet in January 2020’;

·       the frequency of the Environment Panel meetings to be monthly.

3)    That the Environment Panel is asked in its report to identify and evaluate the resources needed to achieve delivery of the action plan, including the proposal for a Climate Emergency Officer funded from reserves and the potential for the use of the Zero Carbon Graylingwell payment for implementing carbon reduction initiatives.

4)    That in the event that the Council is invited to accept a transfer of funds by Homes England associated with the Zero Carbon Graylingwell project, authority is delegated to the Director of Planning and Environment to accept the funds which are to be used towards specified carbon reduction projects, the spend for which will need to be first agreed in each case by both Homes England and the Council.

8.

Football Club Lease, Oaklands Park, Chichester pdf icon PDF 61 KB

The Cabinet is requested to consider the agenda report and its appendices and make the following resolution:

 

That officers be authorised to take the action detailed in paragraph 5.1 of the report.

Additional documents:

Decision:

RESOLVED

 

That officers by authorised to take the action detailed in paragraph 5.1 of the report.

9.

Post Project Evaluation - Replacement Telephony System pdf icon PDF 70 KB

The Cabinet is requested to consider the agenda report and its appendix and to make the following resolution:

 

That the Cabinet receives the post project evaluation (PPE) report (Appendix 1) for the replacement of our corporate telephony system, and agree the actions and review plan in sections 7 and 8 of the report. 

Additional documents:

Decision:

RESOLVED

 

That the Cabinet receives the post project evaluation (PPE) report (Appendix 1) for the replacement of our corporate telephony system, and agree the actions and review plan in sections 7 and 8 of the report.

10.

Revenues, Benefits and Customer Services Review Post Project Evaluation (PPE) pdf icon PDF 56 KB

The Cabinet is requested to consider the agenda report and its appendix and to make the following resolution:

 

That the Post Project Evaluation (PPE) report included in Appendix 1 be approved.

Additional documents:

Decision:

RESOLVED

 

That the Post Project Evaluation (PPE) report included in Appendix 1 be approved.

11.

Revenues Systems Review pdf icon PDF 58 KB

The Cabinet is requested to consider the agenda report and make the following resolution:

 

That the Cabinet approve the proposal detailed in section 5.1 of the report to allow officers to commence negotiations with Northgate Public Services to secure a new support and maintenance contract from 1 April 2020. 

Decision:

RESOLVED

 

That the Cabinet approve the proposal detailed in section 5.1 of the report to allow officers to commence negotiations with Northgate Public Services to secure a new support and maintenance contact from 1 April 2020.

12.

Exclusion of the Press and Public

The Cabinet is asked to consider in respect of agenda items 13, 14 and 15  whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

[Note The report and its appendices within this part of the agenda are attached for members of the Council and relevant only (printed on salmon paper)]

13.

Increased commercialisation of the council's Business Waste and Recycling Service

The Cabinet is requested to consider the agenda report and its appendix and make the following recommendation to the Council:

 

That Cabinet recommends to the Council the release of £134k from reserves for the provision of a new vehicle for the Business Waste and Recycling Service as set out in the Project Initiation Document with an estimated payback period of 4 ½ years.

 

The Cabinet is also recommended to make the following resolutions:

 

1)    That Cabinet approves the use of the CCS recycling bonus surplus income for 2019/20 to support the employment of a commercial trade waste officer, the ongoing costs for subsequent years being self-financing.

2)    That the Cabinet approves the purchase of bin weighing equipment for three existing CCS trade waste vehicles to a maximum of £49k funded by the in-year predicted trade waste budget surplus.

Decision:

RECOMMENDATION TO THE COUNCIL

 

That Cabinet recommends to the Council the release of £134k from reserves for the provision of a new vehicle for the Business Waste and Recycling Service as set out in the Project Initiation Document with an estimated payback period of 4 ½ years.

 

RESOLVED

 

1)    That Cabinet approves the use of the CCS recycling bonus surplus income for 2019/20 to support the employment of a commercial trade waste officer, the ongoing costs for subsequent years being self-financing.

2)    That the Cabinet approves the purchase of bin weighing equipment for three existing CCS trade waste vehicles to a maximum of £49k funded by the in-year predicted trade waste budget surplus.

14.

Southern Gateway regeneration

The Cabinet is requested to consider the agenda report and make the following resolution:

 

That the Cabinet approves an offer to additional parties to join the Collaboration Agreement.

Decision:

RESOLVED

 

That the Cabinet approves an offer to additional parties to join the Collaboration Agreement.

15.

Staffing Matter

The Cabinet is requested to consider the agenda report and its appendix and to make the following resolution:

 

That Cabinet recommends to Council the proposal set out in paragraph 5.

Decision:

RECOMMENDATION TO THE COUNCIL

 

That Cabinet recommends to Council the proposal set out in paragraph 5.

16.

Late Items

a)    Items added to the agenda papers and made available for public inspection

 

b)    Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting