Agenda, decisions and minutes
PDF 57 KBVenue: Committee Room 1, East Pallant House. View directions
Contact: Lisa Higenbottam on 01243 534684 Email: lhigenbottam@chichester.gov.uk
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Apologies for Absence Any apologies for absence that have been received will be noted at this point. Minutes: Apologies for absence had been received from Mrs Graves and Mr Curbishley. |
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Approval of the Minutes To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on Thursday 26 March 2015. Minutes: RESOLVED
That the minutes of the Panel meeting held on Thursday 26 March 2015 be approved and signed by the Chairman as a correct record. |
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Matters Arising from the Minutes Any matters arising as a result of the previous minutes. Minutes: There were no matters arising from the minutes. |
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Declarations of Interest Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting. Minutes: Mrs Lintill declared a prejudicial interest in the application for grant by West Sussex Rural Mobile Youth Trust as Chichester District Council’s appointed member for the service.
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Fast Track Panel membership and funding allocation To decide the membership of the Fast Track Panel and its funding allocation. Minutes: The Panel agreed the membership of the Fast Track Panel should remain as Eileen Lintill, Norma Graves and Tricia Tull.
A total of £15,000 was agreed for the fund until the end of March 2016. |
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New Homes Bonus - requests for variation To consider requests to vary the use of New Home Bonus (Parish Allocations) monies.
Decision: Westbourne Parish Council:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Westbourne Parish Council request to vary the use of New Home Bonus (Parish Allocations) monies be approved as set out in paragraph 4.2 of the report.
Alternative options considered and rejected: That the Westbourne Parish Council request to vary the use of New Home Bonus (Parish Allocations) monies be rejected.
Boxgrove Parish Council:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Boxgrove Parish Council request to vary the use of New Home Bonus (Parish Allocations) monies be approved as set out in paragraph 4.5 of the report.
Alternative options considered and rejected: That the Boxgrove Parish Council request to vary the use of New Home Bonus (Parish Allocations) monies be rejected. Minutes: Westbourne Parish Council:
Mr Hyland outlined the successful use of the New Homes Bonus monies as set out in section 4.2 of the report.
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Westbourne Parish Council request to vary the use of New Home Bonus (Parish Allocations) monies be approved as set out in paragraph 4.2 of the report.
Alternative options considered and rejected: That the Westbourne Parish Council request to vary the use of New Home Bonus (Parish Allocations) monies be rejected.
Boxgrove Parish Council:
Mr Hyland explained that the request would essentially fund a different aspect of the original project.
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Boxgrove Parish Council request to vary the use of New Home Bonus (Parish Allocations) monies be approved as set out in paragraph 4.5 of the report.
Alternative options considered and rejected: That the Boxgrove Parish Council request to vary the use of New Home Bonus (Parish Allocations) monies be rejected.
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Small Business Rent Support Scheme To note applications made to the Small Business Rent Support Scheme. Minutes: Mr Bradshaw gave a brief update on the scheme. The Panel noted four rent subsidies agreed in February and March 2015. |
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Grants and Concessions Financial Summary To note the financial information, fast track grant applications made in 2015/16 and grants nearing the three year cut off. Minutes: The Panel considered the report. Mr Cooper drew attention to the value of the applications to be considered at the meeting and reminded the Panel that the budget would be a maximum of £250,000 for this year with £202,546 remaining. The Panel noted the following fast track delegated grant applications decided since the last meeting:
RESOLVED BY THE CABINET MEMBER FOR FINANCE AND GOVERNANCE (UNTIL MAY 2015) OR THE CABINET MEMBER FOR COMMUNITY SERVICES (FROM MAY 2015), IN CONSULATION WITH THE PANEL:
Applicant: Bourne 55 Archery Club Priority: Health & Wellbeing Purpose: Purchase of replacement safety netting and five new target stands Sum Requested: £625 Sum Approved: £625 Reasons: A modest request supported by the local parish council
Applicant: Chichester Music Academy Priority: Economy Purpose: Festival of Chichester Launch Event Sum Requested: £470 Sum Approved: £470 Reasons: Modest request which scored highly
Applicant: Chichester Peace Festival – Free Awareness Event Priority: Health & Wellbeing Purpose: A small event planned for the Guildhall, Priory Park with funding required to publicise the event, hire the Guildhall, obtain a temporary event notice and for the provision of electrical supply to the event Sum Requested: £500 Sum Approved: £0 Reasons: Ambiguity surrounding reasons for the event
Applicant: Chichester Rugby Football Club Priority: Health & Wellbeing Purpose: School Rugby World Club Tag Festival coaching for teachers, training youngsters as referees and offering tag equipment for the development of rugby at schools Sum Requested: £1000 Sum Approved: £1000 Reasons: Encouraging schools that may not always provide rugby coaching
Applicant: Cobnor Activities Centre Trust Priority: Health & Wellbeing Purpose: Training an additional staff member to operate the Chair Boat in accordance with Health & Safety legislation Sum Requested: £1000 Sum Approved: £1000 Reasons: The money will help an additional staff member to have essential training to enable disabled youngsters to experience being on the water
Applicant: Friends of St Mary the Virgin, Apuldram Priority: Housing and Neighbourhoods Purpose: Consultancy and support from Action in Rural Sussex Community Buildings Advisor for funding bids and practical advice on managing the community meeting room building project Sum Requested: £1000 Sum Approved: £0 Reasons: A grant has already been made to the organisation via the Chichester District Council Grants and Concessions Panel process
Applicant: Hooli Ltd Priority: Economy Purpose: Purchase a new graphic design iMac computer equipment Sum Requested: £1000 Sum Approved: £1000 Reasons: Supporting a new business that needs to expand
Applicant: Selsey Town Council – Sea and Salad Fair Priority: Economy Purpose: A new event forming part of the annual Selsey Festival to showcase fishing and horticultural produce and the maritime nature of the area for visitors Sum Requested: £1000 Sum Approved: £750 Reasons: Grant amount agreed is to support the marketing of the event
Applicant: Smartlet.biz Ltd (124 The Hornet, Chichester) Priority: Economy Purpose: Development of a new website Sum Requested: £1000 Sum Approved: £1000 Reasons: The money provides small project funding for a local independent business
Applicant: Solent Rangers Cricket Club Priority: Health & Wellbeing Purpose: Set up costs to establish a youth ... view the full minutes text for item 8. |
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Discretionary Rate Relief Application - Charity 1 Decision: British Heart Foundation:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the British Heart Foundations request for discretionary rate relief be rejected as set out in the report due to lack of exceptional circumstances.
Alternative options considered and rejected: That the British Heart Foundations request for discretionary rate relief be approved. Minutes: British Heart Foundation:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the British Heart Foundations request for discretionary rate relief be rejected as set out in the report due to lack of exceptional circumstances.
Alternative options considered and rejected: That the British Heart Foundations request for discretionary rate relief be approved.
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Discretionary Rate Relief Application - Charity 2 Decision: British Red Cross:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the British Red Cross request for discretionary rate relief be rejected as set out in the report due to lack of exceptional circumstances.
Alternative options considered and rejected: That the British Red Cross request for discretionary rate relief be approved. Minutes: British Red Cross:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the British Red Cross request for discretionary rate relief be rejected as set out in the report due to lack of exceptional circumstances.
Alternative options considered and rejected: That the British Red Cross request for discretionary rate relief be approved.
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Discretionary Rate Relief Application - Not for profit 1 Decision: Crablands Bowling and Tennis Club:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Crablands Bowling and Tennis Club request for discretionary rate relief be approved as set out in the report.
Alternative options considered and rejected: That the Crablands Bowling and Tennis Club request for discretionary rate relief be rejected. Minutes: Crablands Bowling and Tennis Club:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Crablands Bowling and Tennis Club request for discretionary rate relief be approved as set out in the report.
Alternative options considered and rejected: That the Crablands Bowling and Tennis Club request for discretionary rate relief be rejected.
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Discretionary Rate Relief Application - Not for profit 2 Decision: Selsey Community Nursery:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Selsey Community Nursery request for discretionary rate relief be approved for one year as set out in the report.
Alternative options considered and rejected: That the Selsey Community Nursery request for discretionary rate relief be approved for two years. Minutes: Selsey Community Nursery:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Selsey Community Nursery request for discretionary rate relief be approved for one year as set out in the report.
Alternative options considered and rejected: That the Selsey Community Nursery request for discretionary rate relief be approved for two years.
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Discretionary Rate Relief Application - Not for profit 3 Decision: Unity Arts Trust:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Unity Arts Trust request for discretionary rate relief be rejected due to the Panel’s decision on the 17 July 2014 to be minded not to fund further discretionary rent relief to the applicant for the property referenced in the report.
Alternative options considered and rejected: That the Unity Arts Trust request for discretionary rate relief be approved. Minutes: Unity Arts Trust:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Unity Arts Trust request for discretionary rate relief be rejected due to the Panel’s decision on the 17 July 2014 to be minded not to fund further discretionary rent relief to the applicant for the property referenced in the report.
Alternative options considered and rejected: That the Unity Arts Trust request for discretionary rate relief be approved.
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Grants and Concessions Draft Annual Report To discuss the first draft of the annual report and the process of developing recommendations. Minutes: Miss Williams summarised the report. Mrs Lintill suggested that Mr Dignum as previous Chairman should be given opportunity to comment on the report.
Members discussed setting up a task and finish group to discuss long term sustainability of grant giving. Mrs Lintill asked any member interested in taking part to email her.
The Panel agreed to send additional comments on the report to Miss Williams.
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Grant Application - Economy 1 Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Home & Dry Sussex Ltd Declarations of Interest: N/A Priority: Economy Purpose: Purchase of a new eco-friendly, low emission cleaning machine Sum Requested: £17,202 Sum Approved: £0 Reasons: The application supports the costs of a private company not the wider community Grant Conditions: N/A Alternative options considered and rejected: £17,202 to support a start-up company Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Home & Dry Sussex Ltd Declarations of Interest: N/A Priority: Economy Purpose: Purchase of a new eco-friendly, low emission cleaning machine Sum Requested: £17,202 Sum Approved: £0 Reasons: The application supports the costs of a private company not the wider community Grant Conditions: N/A Alternative options considered and rejected: £17,202 to support a start up company
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Grant Application - Economy 2 Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Young Start-Up Talent Ltd Declarations of Interest: N/A Priority: Economy Purpose: To establish a new entrepreneurial programme in the Chichester District Sum Requested: £20,000 Sum Approved: Deferred for further information Reasons: The applicant is requested to provide a delivery plan Grant Conditions: N/A Alternative options considered and rejected: N/A as deferred Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Young Start-Up Talent Ltd Declarations of Interest: N/A Priority: Economy Purpose: To establish a new entrepreneurial programme in the Chichester District Sum Requested: £20,000 Sum Approved: Deferred for further information Reasons: The applicant is requested to provide a delivery plan Grant Conditions: N/A Alternative options considered and rejected: N/A as deferred
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Grant Application - Health and Wellbeing 1 Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: The Chichester Information Shop for Young People Declarations of Interest: N/A Priority: Health & Wellbeing Purpose: To sustain the core costs of running the service Sum Requested: £4,000 Sum Approved: £4,000 Reasons: To support young people’s counselling needs Grant Conditions: The grant is not to revenue fund Alternative options considered and rejected: £0 due to lack of project innovation Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: The Chichester Information Shop for Young People Declarations of Interest: N/A Priority: Health & Wellbeing Purpose: To sustain the core costs of running the service Sum Requested: £4,000 Sum Approved: £4,000 Reasons: To support young people’s counselling needs Grant Conditions: The grant is not to revenue fund Alternative options considered and rejected: £0 due to lack of project innovation
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Grant Application - Health and Wellbeing 2 Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Lodsworth Croquet Club Declarations of Interest: N/A Priority: Health & Wellbeing Purpose: Construction of a pavilion Sum Requested: £10,000 Sum Approved: £7,000 Reasons: To encourage community use but not full sum requested as other fundraising avenues could be explored Grant Conditions: N/A Alternative options considered and rejected: Decline and partially award between £5,000 and £10,000 Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Lodsworth Croquet Club Declarations of Interest: N/A Priority: Health & Wellbeing Purpose: Construction of a pavilion Sum Requested: £10,000 Sum Approved: £7,000 Reasons: To encourage community use but not full sum requested as other fundraising avenues could be explored Grant Conditions: N/A Alternative options considered and rejected: Decline and partially award between £5,000 and £10,000
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Grant Application - Health and Wellbeing 3 Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Make Sport Fun Ltd (MSF) – Get Active Chichester Declarations of Interest: Priority: Health & Wellbeing Purpose: Planning, project management, system support and advertise to deliver the project Sum Requested: £8,015 over three years Sum Approved: £6,000 Reasons: The project engages hard to reach groups and the amount will be given as one payment this year Grant Conditions: N/A Alternative options considered and rejected: Fund a third of the request for one year and review Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Make Sport Fun Ltd (MSF) – Get Active Chichester Declarations of Interest: Priority: Health & Wellbeing Purpose: Planning, project management, system support and advertise to deliver the project Sum Requested: £8,015 over three years Sum Approved: £6,000 Reasons: The project engages hard to reach groups and the amount will be given as one payment this year Grant Conditions: N/A Alternative options considered and rejected: Fund a third of the request for one year and review
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Grant Application - Health and Wellbeing 4 Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Petworth House Tennis Court Ltd (PHTC) Declarations of Interest: N/A Priority: Health & Wellbeing Purpose: Fixtures and fittings for a new kitchen and changing facilities Sum Requested: £25,000 Sum Approved: £10,000 Reasons: The project helps a small range of residents Grant Conditions: N/A Alternative options considered and rejected: Decline, £5,000,or £7,500 Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Petworth House Tennis Court Ltd (PHTC) Declarations of Interest: N/A Priority: Health & Wellbeing Purpose: Fixtures and fittings for a new kitchen and changing facilities Sum Requested: £25,000 Sum Approved: £10,000 Reasons: The project helps a small range of residents Grant Conditions: N/A Alternative options considered and rejected: Decline, £5,000 or £7,500
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Grant Application - Health and Wellbeing 5 Decision: RESOLVED BY THE CABINET MEMBER FOR FINANCE AND GOVERNANCE, IN CONSULTATION WITH THE PANEL: Applicant: West Sussex Rural Mobile Youth Trust – The ‘Purple Bus’ Declarations of Interest:Mrs Lintill declared a prejudicial interest as Chichester District Council’s appointed member for the service and withdrew from the room during the discussion Priority: Health & Wellbeing Purpose: Towards running costs of the youth provision in the district Sum Requested: £3,000 Sum Approved: £3,000 Reasons: Supporting the youth of the district Grant Conditions: N/A Alternative options considered and rejected: £0 as a repeat application for similar services Minutes: RESOLVED BY THE CABINET MEMBER FOR FINANCE AND GOVERNANCE, IN CONSULTATION WITH THE PANEL: Applicant: West Sussex Rural Mobile Youth Trust – The ‘Purple Bus’ Declarations of Interest:Mrs Lintill declared a prejudicial interest as Chichester District Council’s appointed member for the service and withdrew from the room during the discussion Priority: Health & Wellbeing Purpose: Towards running costs of the youth provision in the district Sum Requested: £3,000 Sum Approved: £3000 Reasons: Supporting the youth of the district Grant Conditions: N/A Alternative options considered and rejected: £0 as a repeat application for similar services
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Next Meeting To note the date of the next meeting as Thursday 24 September at 2.30pm in Committee Room 1. Minutes: The date of the next meeting was confirmed as Thursday 24 September at 2.30pm in Committee Room 1.
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