Agenda, decisions and minutes

Any apologies for absence that have been received will be noted at this point.

Apologies for absence were received from Cllr Evans.

To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on 29 June 2022.

RESOLVED

That the minutes of the meeting held on 29 June 2022 be agreed as a correct record.

Any matters arising as a result of the previous minutes.

There were no matters arising.

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

There were no declarations of interest.

The Panel is asked to:

1)     Agree the criteria for the revised St James rent subsidy scheme as set out in paragraph 5.1, forming part of the Grants & Concessions Policy.

2)     Approve delegated authority to the Divisional Manager for Property & Growth for the application of the policy, as set out in paragraph 5.2.

RESOLVED

That the Discretionary Grants Panel approve the recommendation as set out in sections 2.1 and 2.2 of the report.

RESOLVED

That the Discretionary Grants Panel approve the recommendation as set out in sections 2.1 and 2.2 of the report.

For decision

New Homes Bonus (Parish Allocations) - Request for Variation

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed variation to funding awarded to Loxwood Parish Council from the New Homes Bonus (Parish Allocations) 2019 and extension until  October 2023 as set out in section 2.1 of the report be approved.

Alternative options considered and rejected;

That the proposed variation to funding awarded to Loxwood Parish Council from the New Homes Bonus (Parish Allocations) 2019 and extension until October 2023 as set out in section 2.1 of the report be refused.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed variation to funding awarded to Loxwood Parish Council from the New Homes Bonus (Parish Allocations) 2019 and extension until  October 2023 as set out in section 2.1 of the report be approved.

Alternative options considered and rejected;

That the proposed variation to funding awarded to Loxwood Parish Council from the New Homes Bonus (Parish Allocations) 2019 and extension until October 2023 as set out in section 2.1 of the report be refused.

The Panel is requested to consider the individual summary sheets for applications for funding for 2022-23

The Panel considered the report. Mr Cooper drew the Panel’s attention to the value of applications to be considered at the meeting. If members supported all the applications presented at the meeting totalling £59,452, there would be £44,924 remaining.

For decision

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Mud Foods Limited

Declarations of interest: N/a

Purpose: Funding towards relocation and expansion of production facilities

Sum requested: £15,000

Sum approved: £15,000

Reasons: The relocation and expansion will benefit the local economy and provide local employment opportunities.

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Mud Foods Limited

Declarations of interest: N/a

Purpose: Funding towards relocation and expansion of production facilities

Sum requested: £15,000

Sum approved: £15,000

Reasons: The relocation and expansion will benefit the local economy and provide local employment opportunities.

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

For decision

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Youngwilders CIC sponsored by Charity Buddy Maple Farm Rewilding Project

Declarations of interest: N/a

Purpose: Funding towards the design and management of a rewilding project across the farm

Sum requested: £7,929.50

Sum approved: £7,930

Reasons: The project will support the work of local volunteers

bring together young people and landowners to facilitate wilding projects with a focus on upskilling and educating the young people involved in the project.

Grant conditions: Subject to a funding agreement.  Funding Advisor to undertake a site visit to inspect to ensure that the project has been completed satisfactorily.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Youngwilders CIC sponsored by Charity Buddy Maple Farm Rewilding Project

Declarations of interest: N/a

Purpose: Funding towards the design and management of a rewilding project across the farm

Sum requested: £7,929.50

Sum approved: £7,930

Reasons: The project will support the work of local volunteers

bring together young people and landowners to facilitate wilding projects with a focus on upskilling and educating the young people involved in the project.

Grant conditions: Subject to a funding agreement.  Funding Advisor to undertake a site visit to inspect to ensure that the project has been completed satisfactorily.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

For decision

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chidham and Hambrook Parish Council

Declarations of interest: N/a

Purpose: Supply and installation of gazebo for Pynham Meadow (Phase 2)

Sum requested: £5,134

Sum approved: £5,134

Reasons: Funding towards the project will increase participation for residents, as well as schools, playgrounds and other local groups will be encouraged to use the facility

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chidham and Hambrook Parish Council

Declarations of interest: N/a

Purpose: Supply and installation of gazebo for Pynham Meadow (Phase 2)

Sum requested: £5,134

Sum approved: £5,134

Reasons: Funding towards the project will increase participation for residents, as well as schools, playgrounds and other local groups will be encouraged to use the facility

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

For decision

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Duncton Village Hall

Declarations of interest: N/a

Purpose: Acoustic improvements

Sum requested: £3,500

Sum approved: £3,500

Reasons: The project will encourage older residents and those with hearing impairments to use the facilities.

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Duncton Village Hall

Declarations of interest: N/a

Purpose: Acoustic improvements

Sum requested: £3,500

Sum approved: £3,500

Reasons: The project will encourage older residents and those with hearing impairments to use the facilities.

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

For decision

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Cruse Bereavement Support on behalf of Chichester and Arun Branch

Declarations of interest: N/a

Purpose: Chichester Bereavement Drop-In Sessions

Sum requested: £5,388

Sum approved: £1,470

Reasons: The additional bereavement sessions will provide an accessible offer for people who work

Grant conditions: Subject to a funding agreement. Funding awarded for volunteer training for new Bereavement Volunteers Course Bereavement support foundation course, plus specialist electives on Group Support, Safeguarding etc only.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

Applicant: Cruse Bereavement Support on behalf of Chichester and Arun Branch

Declarations of interest: N/a

Purpose: Chichester Bereavement Drop-In Sessions

Sum requested: £5,388

Sum approved: £1,470

Reasons: The additional bereavement sessions will provide an accessible offer for people who work

Grant conditions: Subject to a funding agreement. Funding awarded for volunteer training for new Bereavement Volunteers Course Bereavement support foundation course, plus specialist electives on Group Support, Safeguarding etc only.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

For decision

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Henry Warren Village Hall

Declarations of interest: N/a

Purpose: Towards phase 2 for the fit-out of the new hall

Sum requested: £10,395

Sum approved: £4,000

Reasons: The fit-out for new hall will provide a local facility for a wide range of activities

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Henry Warren Village Hall

Declarations of interest: N/a

Purpose: Towards phase 2 for the fit-out of the new hall

Sum requested: £10,395

Sum approved: £4,000

Reasons: The fit-out for new hall will provide a local facility for a wide range of activities

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

For decision

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Home-Start Chichester and District

Declarations of interest: N/a

Purpose: Home visiting support and family groups for disadvantaged families in Chichester District

Sum requested: £10,000

Sum approved: £7,500

Reasons: The contribution to staff and running costs will equate to supporting 40 local families who have children under the age of 5.

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Home-Start Chichester and District

Declarations of interest: N/a

Purpose: Home visiting support and family groups for disadvantaged families in Chichester District

Sum requested: £10,000

Sum approved: £7,500

Reasons: The contribution to staff and running costs will equate to supporting 40 local families who have children under the age of 5.

Grant conditions: Subject to a funding agreement.

Alternative options considered and rejected:

The Panel considers whether or not to support every application so will always consider not granting an application.

Initial draft report on grants and concessions during 2021/22 for comment and discussion.

Miss Williams introduced the draft annual report to the Panel that documented all grants and funding allocations made by the Council to external organisations over the previous financial year.

Members thanked Miss Williams for the work that had gone into preparing the report.  It was agreed that a revised version of the report would be presented to the January meeting for approval by the Panel before publication on the Council’s website.

To note the date of the next meeting as Wednesday 25 January 2023.

The next meeting will be held on Wednesday 25 January 2023 at 9.30am.