Agenda, decisions and minutes

The Chair will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under Late Items.

There were no apologies for absence.

Cllr Lintill on behalf of the council gave her thoughts and prayers to the people of Turkey and Syria following the earthquake.

Cllr Lintill explained that the Part II Item 12 had been deferred due to unforeseen circumstances and that the public questions received as they related to that item were also deferred until Cabinet on 7 March 2023.

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 10 January 2023.

RESOLVED

That the minutes of the Cabinet meeting held on 10 January 2023 be approved and signed as a correct record.

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

There were no declarations of interest.

In accordance with Chichester District Council’s scheme for public question time the Cabinet will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chair’s discretion to extend that period.

As the public questions submitted were in relation to deferred agenda item 12 the questions were also deferred to 7 March 2023 Cabinet meeting. 

The Cabinet is requested to consider the report and its appendices and make the following recommendations to Council and resolutions:

That the Cabinet recommends to the Council:

(a)   That a net budget requirement of £15,845,400 for 2023-24 be approved.

(b)  That Council Tax be increased by £5.26 from £175.81 to £181.07 for a Band D equivalent in 2023-24.

(c)   Should the final settlement differ from the draft settlement, an equivalent sum be either transferred to or transferred from reserves.

(d)  The capital programme, including the asset renewal programme (appendices 1c and 1d of the agenda report) be approved.

(e)   The capital prudential indicators and the Minimum Revenue Provision (MRP) Policy (appendix 4 of the agenda report) be approved.

(f)    That the Government’s Council Tax Support Fund Scheme for 2023-24 be allocated as set out in paragraph 6.7 of this report, using the £170,515 grant received in the 2023-24 financial settlement. Any residual balance from this grant to be used to fund a discretionary scheme, with delegated authority to the Director of Housing & Communities in consultation with the Cabinet member for Corporate Services, Revenue and Benefits to agree the criteria of the discretionary scheme.     

That the Cabinet further notes:

(a)   The current estimated resources position set out in appendix 2 of the agenda report, and

(b)  The budget variances included in the Draft Budget Spending Plan as set out in appendix 1b of the agenda report.

*RECOMMENDED TO COUNCIL

That the Cabinet recommends to the Council:

a)    That a net budget requirement of £15,845,400 for 2023-24 be approved.

b)    That Council Tax be increased by £5.26 from £175.81 to £181.07 for a Band D equivalent in 2023-24.

c)    Should the final settlement differ from the draft settlement, an equivalent sum be either transferred to or transferred from reserves.

d)    The capital programme, including the asset renewal programme (appendices 1c and 1d of the agenda report) be approved.

e)    The capital prudential indicators and the Minimum Revenue Provision (MRP) Policy (appendix 4 of the agenda report) be approved.

f)     That the Government’s Council Tax Support Fund Scheme for 2023-24 be allocated as set out in paragraph 6.7 of this report, using the £170,515 grant received in the 2023-24 financial settlement. Any residual balance from this grant to be used to fund a discretionary scheme, with delegated authority to the Director of Housing & Communities in consultation with the Cabinet member for Corporate Services, Revenue and Benefits to agree the criteria of the discretionary scheme.

That the Cabinet further notes:

(a)  The current estimated resources position set out in appendix 2 of the agenda report;

(b)  The budget variances included in the Draft Budget Spending Plan as set out in appendix 1b of the agenda report.

Cllr Wilding introduced the item.

In a vote the following recommendations to Council and resolutions were agreed:

RECOMMENDED TO COUNCIL

That the Cabinet recommends to the Council:

a)    That a net budget requirement of £15,845,400 for 2023-24 be approved.

b)   That Council Tax be increased by £5.26 from £175.81 to £181.07 for a Band D equivalent in 2023-24.

c)    Should the final settlement differ from the draft settlement, an equivalent sum be either transferred to or transferred from reserves.

d)   The capital programme, including the asset renewal programme (appendices 1c and 1d of the agenda report) be approved.

e)    The capital prudential indicators and the Minimum Revenue Provision (MRP) Policy (appendix 4 of the agenda report) be approved.

f)     That the Government’s Council Tax Support Fund Scheme for 2023-24 be allocated as set out in paragraph 6.7 of this report, using the £170,515 grant received in the 2023-24 financial settlement. Any residual balance from this grant to be used to fund a discretionary scheme, with delegated authority to the Director of Housing & Communities in consultation with the Cabinet member for Corporate Services, Revenue and Benefits to agree the criteria of the discretionary scheme.

That the Cabinet further notes:

(a)  The current estimated resources position set out in appendix 2 of the agenda report;

(b)  The budget variances included in the Draft Budget Spending Plan as set out in appendix 1b of the agenda report.

The Cabinet is requested to consider the report and its appendices and make the following recommendation to Council:

That the Cabinet considers the Council’s draft Capital Strategy for 2023-24 to 2027-28 and recommends it to Council for approval.

*RECOMMENDED TO COUNCIL

That the Council’s draft Capital Strategy for 2023-24 to 2027-28 is recommended to Council for approval.

Cllr Wilding introduced the item.

In a vote the following recommendation to Council was agreed:

RECOMMENDED TO COUNCIL

That the Council’s draft Capital Strategy for 2023-24 to 2027-28 is recommended to Council for approval.

The Cabinet is requested to consider the report and make the following recommendation to Council and resolution:

1.    That Cabinet recommends to Council that the capital funding of £210,000 for Changing Places facilities is accepted and that Officers continue to progress the projects for delivery of the schemes across the district.

2.    That Cabinet approves the additional revenue costs estimated to be £8,000 from 2024/2025 onwards, to be found out of existing revenue budgets, to maintain the Changing Places facility in Midhurst. 

*RECOMMENDED TO COUNCIL

That Cabinet recommends to Council that the capital funding of £210,000 for Changing Places facilities is accepted and that Officers continue to progress the projects for delivery of the schemes across the district.

RESOLVED

That Cabinet approves the additional revenue costs estimated to be £8,000 from 2024/2025 onwards, to be found out of existing revenue budgets, to maintain the Changing Places facility in Midhurst.

Cllr Dignum introduced the item.

In a vote the following recommendations to Council were agreed:

RECOMMENDED TO COUNCIL

1.    That Cabinet recommends to Council that the capital funding of £210,000 for Changing Places facilities is accepted and that Officers continue to progress the projects for delivery of the schemes across the district.

2.    That Cabinet approves the additional revenue costs estimated to be £8,000 from 2024/2025 onwards, to be found out of existing revenue budgets, to maintain the Changing Places facility in Midhurst.

The Cabinet is requested to consider the report and its appendix and make the following resolution:

That Cabinet approves the release of £60,000 from the Community Infrastructure Levy to West Sussex County Council to fund Infrastructure Business Plan project 355 (phase 2): the provision of 8 additional Real Time Passenger Information screens in Chichester City.

RESOLVED

That Cabinet approves the release of £60,000 from the Community Infrastructure Levy to West Sussex County Council to fund Infrastructure Business Plan project 355 (phase 2): the provision of 8 additional Real Time Passenger Information screens in Chichester City.

Cllr Taylor introduced the item.

In a vote the following recommendations to resolution was agreed:

RESOLVED

That Cabinet approves the release of £60,000 from the Community Infrastructure Levy to West Sussex County Council to fund Infrastructure Business Plan project 355 (phase 2): the provision of 8 additional Real Time Passenger Information screens in Chichester City.

The Cabinet is requested to note the Urgent Decision Notice relating to the Local Authority Allocation Fund.

*That the revised Urgent Decision Notice related to the Local Authority Allocation Fund be noted.

Cllr Lintill drew members attention to the revised Urgent Decision Notice supplement. On behalf of the Cabinet Cllr Lintill formally noted the revised Urgent Decision Notice relating to the Local Authority Allocation Fund.

a)    Items added to the agenda papers and made available for public inspection

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

There were no late items.

The Cabinet is asked to consider in respect of Agenda Item 5, Appendix 5 and Agenda Item 12 whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

[Note The report and its appendices within this part of the agenda are attached for members of the Council and relevant only (printed on salmon paper)]

There was no requirement to exclude the press or the public.

The Cabinet is requested to consider the exempt report and its exempt appendices and make the recommendations to Council as set out in sections 3.1 and 3.2 of the report.

*This item was deferred to 7 March 2023 Cabinet meeting due to unforeseen circumstances. 

This item was deferred to 7 March 2023 Cabinet meeting due to unforeseen circumstances.