Agenda, decisions and draft minutes

Cabinet - Tuesday 2 February 2021 9.30 am

Venue: Virtual

Contact: Democratic Services on 01243 534684  Email:  democraticservices@chichester.gov.uk

Link: To listen to the live broadcast recording please follow the link which will direct you to the live broadcasting webpage

Items
No. Item

105.

Chair's Announcements

The Chair will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under Late Items.

Minutes:

There were no apologies for absence.

 

106.

Approval of Minutes pdf icon PDF 233 KB

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 5 January 2021.

Minutes:

RESOLVED

 

That the minutes of the Cabinet meeting held on 5 January 2021 be approved as a correct record.

 

107.

Declarations of Interests

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

Minutes:

There were no declarations of interest.

 

108.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time as amended by Full Council on 24 September 2019 the Cabinet will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chairman’s discretion to extend that period.

Minutes:

There were no public questions.

 

109.

Draft Treasury Management, Investment and Capital Strategies 2021-22 pdf icon PDF 271 KB

The Cabinet is requested to consider the report and its appendices and make the following resolutions and recommendation to Council:

 

1.    That Cabinet considers the Treasury Management Policy Statement, the Treasury Management Strategy Statement, the Investment Strategy and relevant Indicators for 2021-22.

 

2.    That Cabinet considers the Council’s Capital Strategy for 2021-22 to 2025-26.

3.    That the documents in referenced in 2.1 and 2.2 of the report are recommended to Council for approval.

Additional documents:

Decision:

RESOLVED

 

1.    That the Treasury Management Policy Statement, the Treasury Management Strategy Statement, the Investment Strategy and relevant Indicators for 2021-22 be noted.

2.    That the Council’s Capital Strategy for 2021-22 to 2025-26 be noted.

 

*RECOMMENDATION TO COUNCIL

 

That the documents referenced in 2.1 and 2.2 of the report are recommended to Council for approval.

Minutes:

Cllr Wilding introduced the item.

 

Cllr Dignum requested that future versions of the Strategy include the current Government guidelines. He also suggested a cautious approach to investment of the additional £5 million pooled funds referenced on page 22 of the agenda pack. Cllr Wilding agreed that it would be useful to include the Government guidelines. He explained that there is no immediate intention to increase investments based on the additional £5 million.

 

Cllr Taylor with reference to page 51, table 3 of the agenda pack requested clarification on the reason for the higher level of near term investments for 2021 compared to other years listed and whether this was due to the Governments Covid-19 response. Mr Catlow explained that there are multiple factors including the grants received as part of the Governments Covid-19 response.

 

Cllr Plant wished to note that she was pleased to see the inclusion of carbon reduction in the Strategy. She confirmed that there would be further investigation into environmental technology grants.

 

In a vote the following resolutions and recommendation were made:

 

RESOLVED

 

1.    That the Treasury Management Policy Statement, the Treasury Management Strategy Statement, the Investment Strategy and relevant Indicators for 2021-22 be noted.

2.    That the Council’s Capital Strategy for 2021-22 to 2025-26 be noted.

 

RECOMMENDATION TO COUNCIL

 

That the documents referenced in 2.1 and 2.2 of the report are recommended to Council for approval.

110.

Off-Street Parking Proposals Response to Consultation pdf icon PDF 351 KB

The Cabinet is requested to consider the report and its appendix and make the following resolutions:

 

1.    Following consultation as set out in section 8.0, Cabinet approves the increase in car parking charges as set out in sections 5.1 of this report.

 

2.    Cabinet approves some further minor amendments to the Parking Order to provide further clarification on details relating to the use of the Council’s car parks as set out in 5.2 of this report.

 

3.    That the Director of Growth and Place be authorised to give appropriate notice of any revised charges or changes as set out within this report pursuant to the Off-street Parking Places (Consolidation) Order 2020 and the Road Traffic Act 1984. 

Additional documents:

Decision:

*RESOLVED

 

1.    That following consultation as set out in section 8.0, the increase in car parking charges as set out in sections 5.1 of the report be approved.

 

2.    That some further minor amendments to the Parking Order to provide further clarification on details relating to the use of the Council’s car parks as set out in 5.2 of this report be approved.

 

3.    That the Director of Growth and Place be authorised to give appropriate notice of any revised charges or changes as set out within this report pursuant to the Off-street Parking Places (Consolidation) Order 2020 and the Road Traffic Act 1984.

Minutes:

Cllr Dignum introduced the item. Mrs Murphy then outlined the consultation process and the next steps were the recommendations to be agreed.

 

Cllr Sutton wished to note that there had been few if any objections to the increase in charges. He added that parking charges form an important part of the council’s overall revenue.

 

In a vote the following resolutions were made:

 

RESOLVED

 

1.    That following consultation as set out in section 8.0, the increase in car parking charges as set out in sections 5.1 of the report be approved.

2.    That some further minor amendments to the Parking Order to provide further clarification on details relating to the use of the Council’s car parks as set out in 5.2 of this report be approved.

3.    That the Director of Growth and Place be authorised to give appropriate notice of any revised charges or changes as set out within this report pursuant to the Off-street Parking Places (Consolidation) Order 2020 and the Road Traffic Act 1984.

111.

Textile and WEEE Kerbside Collection Service pdf icon PDF 169 KB

The Cabinet is requested to consider the report and its appendix and make the following resolutions:

 

1.    That the Cabinet approves the commencement of an 8 month pilot for the kerbside collection of textiles and small Waste Electrical and Electronic Equipment (WEEE).

 

2.    That an evaluation report on the pilot be brought back to Cabinet to determine whether or not the service should be made permanent. 

Additional documents:

Decision:

RESOLVED

 

1.    That the commencement of an 12 month pilot for the kerbside collection of textiles and small Waste Electrical and Electronic Equipment (WEEE) be approved.

 

2.    That an evaluation report on the pilot be brought back to Cabinet to determine whether or not the service should be made permanent.

 

3.    That delegated authority be given to the Divisional Manager for CCS, following consultation with the Cabinet Member for the Environment and CCS, to add further waste streams to the pilot where these are considered to be advantageous, and provided that doing so can be accommodated at no additional cost to the authority.

Minutes:

Cllr Plant introduced the item. Mr Carter then explained that a number of coffee pod manufacturers wished to partner with local authorities in order to provide a full recycling provision. This would include the coffee pod capsules and the remaining coffee. The terms of the agreement would allow the trial to be extended to a 12 month period which to include next Christmas. He added that a number of other streams could be considered at a later stage including small batteries. 

 

Cllr Plant then proposed an additional recommendationto delegate authority to the Divisional Manager for CCS, following consultation with the Cabinet Member for the Environment and CCS, to add further waste streams to the pilot where these are considered to be advantageous, and provided that doing so can be accommodated at no additional cost to the authority. She also wished to amend recommendation 1 to run a 12 month pilot. Both amendments had been seconded by Cllr Briscoe.

 

Cllr Taylor welcomed the inclusion of dustbin banners as part of the communications for the trial.

 

Cllr Briscoe asked whether there would be Government funding linked to the legislation. Mr Carter explained that the formal Environment Act legislation had been put back to May 2022 so it was unknown at this stage.

 

Cllr Dignum requested clarification on how the items would be put out for collection. Mr Carter confirmed that residents would be able to put a bin sack of items out every second recycling collection.

 

Cllr Wilding asked whether toners and ink cartridges would be included. Mr Carter explained that the approach would be to collect as much as possible initially prior to sorting what could be recycled.

 

Cllr Sharp had submitted a question but was not present so Cllr Lintill read the question out on her behalf. A written response was provided to Cllr Sharp after the meeting.

 

In a vote the following resolutions were made:

 

RESOLVED

 

1.    That the commencement of a 12 month pilot for the kerbside collection of textiles and small Waste Electrical and Electronic Equipment (WEEE) be approved.

2.    That an evaluation report on the pilot be brought back to Cabinet to determine whether or not the service should be made permanent.

3.    That delegated authority be given to the Divisional Manager for CCS, following consultation with the Cabinet Member for the Environment and CCS, to add further waste streams to the pilot where these are considered to be advantageous, and provided that doing so can be accommodated at no additional cost to the authority.

112.

Urgent Decision Notice - Local Restrictions Support Grant (open) Scheme (LRSG) pdf icon PDF 253 KB

The Cabinet is requested to note the Urgent Decision made during the Pandemic relating to the Local Restrictions Support Grant (open) Scheme (LRSG).

Decision:

*RESOLVED

 

That the Urgent Decision Notice be noted.

Minutes:

RESOLVED

 

That the Urgent Decision Notice be noted.

 

113.

Urgent Decision Notice - Reopening High Streets Safely Fund pdf icon PDF 250 KB

The Cabinet is requested to note the Urgent Decision made during the Pandemic relating to the Reopening High Streets Safely Fund.

 

Decision:

*RESOLVED

 

That the Urgent Decision Notice be noted.

Minutes:

RESOLVED

 

That the Urgent Decision Notice be noted.

 

114.

Late Items

a)    Items added to the agenda papers and made available for public inspection

 

b)    Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

Minutes:

There were no late items.

 

115.

Exclusion of the Press and Public

The Cabinet is asked to consider in respect of agenda item 12 (Land at Church Road, Chichester) whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

[Note The report and its appendices within this part of the agenda are attached for members of the Council and relevant only (printed on salmon paper)]

Minutes:

Cllr Lintill proposed and read the part II resolution in relation to agenda item 12 which was seconded by Cllr Taylor.

 

The Cabinet then voted to go into part II.

 

RESOLVED

 

That with regard to agenda item 12 the public including the press should be excluded from the meeting on the grounds of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

116.

Land at Church Road, Chichester

The Cabinet is requested to consider the report and its appendix and make the resolutions set out in sections 2.1 and 2.2 of the report.

Decision:

RESOLVED

 

The resolutions set out in sections 2.1, as amended, and 2.2 of the report be approved.

Minutes:

Please note this item was discussed in part II and a recording was made.

 

Cllr Dignum introduced the item and drew members attention to the amendments circulated as a supplement to the agenda. He also wished to add an additional amendment to paragraph 5.3 of the report. Mrs McKay clarified the amendment.

 

A question was asked by Cllr Lintill. Mr Carter and Mr Bennett provided responses.

 

Cllr Sharp had submitted a question but was not present so Cllr Lintill read the question out on her behalf. A written response was provided to Cllr Sharp after the meeting.

 

In a vote the following resolution was made:

 

The resolutions set out in sections 2.1, as amended, and 2.2 of the report be approved.