Agenda, decisions and minutes

Any apologies for absence which have been received will be noted at this stage.

The Planning Committee will be informed at this point in the meeting of any planning applications which have been deferred or withdrawn and so will not be discussed and determined at this meeting.

The Chairman welcomed all present to the meeting and read out the emergency evacuation procedure.

Apologies were received from Cllrs Fowler and Johnson

The minutes relate to the meeting of the Planning Committee on 5 April Wednesday 2023.

Cllr Oakley proposed the following amendment;

-       Minute 89, paragraph 7, line 2; the word ‘inspector’ be replaced with the word ‘Inspectorate’

Following a vote, the minutes of the meeting held on Wednesday 5 April 2023, including Cllr Oakley’s amendment were agreed as a true and accurate record.

The chairman will announce any urgent items that due to special circumstances will be dealt with under agenda item 10 (b).

The Chairman informed the Committee that Agenda Item 5 had been withdrawn from this agenda as not all relevant notifications had been sent out. The item would be considered at a future Committee meeting.

There were no urgent items.

Details of members’ personal interests arising from their membership of parish councils or West Sussex County Council or from their being Chichester District Council or West Sussex County Council appointees to outside organisations or members of outside bodies or from being employees of such organisations or bodies.

Such interests are hereby disclosed by each member in respect of agenda items in the schedule of planning applications where the Council or outside body concerned has been consulted in respect of that particular item or application.

Declarations of disclosable pecuniary interests, personal interests and prejudicial interests are to be made by members of the Planning Committee in respect of matters on the agenda or this meeting.

Mr Oakley declared a personal interest in;

-       Agenda Item 5 – SB/22/00406/FUL – as a member of West Sussex County Council

-       Agenda Item 6 – CC/22/02684/REM – as a member of West Sussex County Council

-       Agenda Item 7 – BI/22/03067/FUL – as a member of West Sussex County Council

Mrs Sharp declared a personal interest in;

-       Agenda Item 5 – SB/22/00406/FUL – as a member of West Sussex County Council

-       Agenda Item 6 – CC/22/02684/REM – as a member of West Sussex County Council & Chichester City Council

-       Agenda Item 7 – BI/22/03067/FUL – as a member of West Sussex County Council

Change of use of land for 2 no. travelling showmen plots.

Withdrawn from agenda – will be considered at future Planning Committee

As announced by the Chairman, the item was withdrawn and would be considered at a later date.

An application for approval of all reserved matters pursuant to conditions 1 and 8 of the identified Graylingwell outline masterplan approval concerning, access, scale, layout, landscaping and all other development detail relating to the construction of car parking area for temporary event parking on land within Havenstoke Park, Graylingwell Park.

Permit

Mrs Prichard presented the report, she drew the Committee’s attention to the agenda update sheet which included an updated consultation response from West Sussex County Council Highways (WSCC) following receipt of the revised plans to include tactile paving confirming they have no objection.

Mrs Prichard explained the application was a reserved matters application for a temporary car park at Havenstoke Park, which when delivered would satisfy a number of conditions which formed part of the outline permission for Graylingwell development.

Mrs Prichard outlined the site location and highlighted its proximity to the Scheduled Ancient Monument; she explained that the site was within the Graylingwell Conservation area and Grade II Listed Park and Garden.

For context, the Committee were shown a plan of where the sports pitches would be located within the park, Mrs Prichard reminded the Committee that these did not form part of the application being considered.

The application proposed 40 temporary parking spaces within the northwest corner of Havenstoke Park. Mrs Prichard highlighted where the tactile paving would be installed. She explained the car park would be laid in a honeycomb plastic surfacing with pre-grown grass and white studs marking out the spaces and boundary. Wooden bollards would be installed around the car park to prevent access onto the wider park, with wildflower planting proposed around the boundary. Access to the car park would be secured by the installation of removable bollards.

Mrs Prichard highlighted the trees within the tree protection plan and informed the Committee that excavation with the root protection areas would be completed by manual excavation to prevent causing any harm being caused.

Representations were received from;

Mrs Chris Grant – Objector

Mr Alan Bradbury – Objector

Mrs Claire Wilson - Objector

Mr John Foddy – Agent

Cllr Richard Plowman – CDC Ward Member

At the Chairmans discretion Mrs Kathy Sykes, Vice Chairman of the Graylingwell Park Residents Association.

Officers responded to comments and questions as follows;

Regarding the need for the sports pitches; Mrs Peyman confirmed there was a need for the sports pitches. The need was originally identified in 2009 as a result of the additional development at Graylingwell Park. The need was reviewed following the pandemic and the pitches are still very much required.

Mrs Prichard reminded the Committee that the pitches did not form part of the application being considered.

In response to concerns regarding ecological impact; Mrs Prichard informed the Committee that Condition 37 of the Outline permission required the applicant to submit an updated bat and reptile study before any works commenced. She confirmed that this had been submitted and approved. Condition 6 of the report was also included to protect against any ecological damage.

On the matter of a bund to secure the site; Mrs Prichard informed the Committee that this had been considered, however following consultation with Historic England who were concerned that it was an unnecessary change to the landscape, it was dismissed in favour of wooden bollards.

With regards to how often the car park  ...  view the full minutes text for item 98.

Construction of a two storey 3 bed detached self-build dwelling - Variation of Condition 2 of Planning Permission BI/21/00980/FUL for design alternations and changes to fenestration including the addition of 1 no. window and 1 no. rooflight to south elevation, apex glazing to the east and west elevation and enlarged dormer window to west elevation, reduction to the width and increase in to the height and additional timber cladding

Defer for Section 106 then Permit

Mr Thomas presented the report, he drew the Committee’s attention to the agenda update sheet which included an additional representation from Birdham Parish Council.

He explained the application was a Section 73 application which sought retrospective permission for variations to the original application including; the addition of a window and rooflight on the south elevation, apex glazing on the east and west elevations and an increase in size of the dormer window on the west elevation.

Mr Thomas showed the Committee various photos of the site and explained highlighted the alterations.

Representations were received from;

Cllr Elizabeth Hamilton - Birdham Parish Council (statement read by Mrs

Fiona Baker)  

Mrs Phoebe Hilton – Objector

Officers responded to comments and questions as follows;

With regards to an increase in light from the sky light; Mr Thomas acknowledged concern, however, there was not a significant increase in the amount omitted to reasonably request the installation of a blackout blind.

Mr Thomas confirmed the additional window on the south elevation was 1.8m above floor level.

Responding to concerns regarding the additional window; Mrs Stevens advised the Committee to consider the scale of the window and the overall impact it would have, given that the site was in an already well-lit area at night. In officer opinion the impact from the window did not cause a significant increase in light or noise and therefore it would be unreasonable to request the applicant replace the window with obscure glazing and prevent it from opening.

Cllr Brisbane proposed an additional condition requiring the applicant to install obscure glazing in the window on the south elevation and ensure it remained fixed shut.

Cllr Oakley seconded the proposal

Following a vote, the Committee supported the additional condition.

The Committee then voted on the report recommendation, with the inclusion of the additional condition.

Following a vote, the Committee supported the report recommendation to defer for S106 the permit.

Resolved, Defer for S106 then permit, subject to the conditions and informatives set out on the report, and the additional condition as agreed by the Committee.

The Planning Committee will consider the monthly schedule updating the position with regard to planning appeals, litigation and recent planning policy publications or pronouncements.

On the matter of 20/03320/OUTEIA & 20/03321/OUTEIA (page 75) Mrs Stevens confirmed that officers would be supported by a barrister at the Public Enquiry.

The Committee agreed to note the item.

The Planning Committee will consider the monthly schedule updating the position with regard to planning appeals, litigation and recent planning policy publications or pronouncements.

The Committee agreed to note the item.

The Planning Committee will consider any late items announced by the Chairman at the start of this meeting as follows:

a)    Items added to the agenda papers and made available for public inspection

b)    Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

There were no late items.

There are no restricted items for consideration.

There were no part two items