Issue - meetings

The material relevant to this item is the report on pages 29 to 37 of the Cabinet agenda for 3 December 2019 and its part II appendix.

The report contains the following recommendations for the Cabinet to make to the Council:

1.    That Cabinet approves the inclusion of environmental and operational enhancements to the scheme set out section 5, subject to Council’s approval of the additional costs.

2.    That Cabinet recommends to Council to increase the budget from £592,000 to £850, 000, £650,000 funded from reserves and £200,000 from the Asset Replacement Programme. To enable the inclusion of additional works as set out in Section 5.

The Chairman invited Mrs Plant to introduce the report and referred members to pages 29 to 37 of the Cabinet agenda for 3 December 2019. The Chairman reminded members that the appendix to the report is a restricted document.

Mrs Plant introduced the item. She drew attention to the details of the proposal as set out on pages 29 to 37 of the report. The project seeks to overhaul the foul drainage system at the Depot and will create a pumped connection to Stane Street. The project will also overhaul the storm water drainage storage system creating new gullys, soakaways and a fuel interceptor. The HGV parking area will be levelled and fully resurfaced and a new enclosed vehicle washdown facility installed. Mrs Plant explained that the addition of several environmental and operational improvements would result in significant additional costs if carried out separate to the main project. She outlined the additional enhancements which include:

·         A new one way system for vehicles entering and exiting the site

·         LED Flood lighting

·         Electric vehicle charging including installation of cable stays under the surface

·         A rainwater storage system

·         Increased CCTV cameras

·         Number plate recognition at the entrance gate

Mrs Plant confirmed that the additional enhancements total £195,000 resulting in an overall total cost of £850,000. In addition WSCC have agreed in principle to connect the gypsy and traveller transit site to the main sewer system, funded by WSCC.

Mrs Plant advised that officers had secured a window of 14 weeks to store vehicles offsite during the works. Mr Ward added that due to the critical timescale outlined in section 4.9 of the report the Chairman of the Council had agreed to take the decision as urgent and as such the decision was not subject to call-in (please see urgent notice attached to the final minutes).

Mr Carter outlined a minor amendment to page 33 of the report which should refer to an existing budget of £592,000 rather than £595,000.

Mr Barrett requested clarification on whether the public amenity tip would remain open throughout the works. Mrs Plant explained that the works would take place at the Depot only.

Mrs Plant proposed the recommendation which was seconded by Mrs Lintill.

In a show of hands the Council voted in favour.

RESOLVED

That Council agrees to increase the budget from £592,000 to £850,000 of which £600,000 funded from reserves and £200,000 from the Asset Replacement Programme to enable the inclusion of additional works as set out in Section 5 of the report.

The Cabinet is requested to consider the agenda report and its appendices and make the following resolutions and recommendations to the Council:

1.    That Cabinet approves the inclusion of environmental and operational enhancements to the scheme set out section 5, subject to Council’s approval of the additional costs.

2.    That Cabinet approves the appointment of Contractor B for undertaking the resurfacing, improved drainage, environmental and operational enhancements and associated work at CCS Depot, and delegates authority to the Director of Corporate Services to conclude the detail of the contract following consultation with the Cabinet member for the Environment and Contract Services.

3.    That Cabinet recommends to Council to increase the budget from £592,000 to £850, 000, £650,000 funded from reserves and £200,000 from the Asset Replacement Programme. To enable the inclusion of additional works as set out in Section 5.

Please note that the appendix to this report is part II on the grounds of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

*RESOLVED

1.    That Cabinet approves the inclusion of environmental and operational enhancements to the scheme set out in section 5, subject to Council’s approval of the additional costs.

2.    That Cabinet approves the appointment of Contractor B for undertaking the resurfacing, improved drainage, environmental and operational enhancements and associated work at CCS Depot, and delegates authority to the Director of Corporate Services to conclude the detail of the contract following consultation with the Cabinet member for the Environment and Contract Services

RECOMMENDATION TO COUNCIL

That Cabinet recommends to Council to increase the budget from £592,000 to £850,000 of which £650,000 funded from reserves and £200,000 funded from the Asset Replacement Programme to enable the inclusion of additional works as set out in Section 5.

Mrs Plant introduced the item. She drew attention to the details of the proposal as set out on pages 29 to 37 of the report. The project seeks to overhaul the foul drainage system at the Depot and will create a pumped connection to Stane Street. The project will also overhaul the storm water drainage storage system creating new gullies, soakaways and a fuel interceptor. The HGV parking area will be levelled and fully resurfaced and a new enclosed vehicle washdown facility installed. Mrs Plant explained that the addition of several environmental and operational improvements would result in significant additional costs if carried out separate to the main project. She outlined the additional enhancements which include:

·         A new one way system for vehicles entering and exiting the site

·         LED Flood lighting

·         Electric vehicle charging including installation of cable stays under the surface

·         A rainwater storage system

·         Increased CCTV cameras

·         Number plate recognition at the entrance gate

Mrs Plant confirmed that the additional enhancements total £195,000 resulting in an overall total cost of £850,000. In addition WSCC have agreed in principle to connect the gypsy and traveller transit site to the main sewer system, funded by WSCC.

Mrs Plant advised that officers had secured a window of 14 weeks to store vehicles offsite during the works. Mr Ward added that due to the critical timescale outlined in section 4.9 of the report the Chairman of the Council had agreed to take the decision as urgent and as such the decision is not subject to call-in (please see urgent notice attached to the final minutes).

Mr Carter outlined a minor amendment to page 33 of the report which should refer to the existing budget as being £592,000 rather than £595,000.

Members noted their support to the project.

Mrs Plant requested the addition of the words of which to follow £850,000 in the recommendation to Council.

Mrs Lintill requested clarification on the use of storm water. Mr Carter confirmed that the size, cost, capture and use all have to be considered. He explained that a suitable volume had been agreed and the water would be used to fill road sweepers which are currently filled by hose pipe, thereby reducing mains water usage. In addition it is anticipated that the time saved filling the sweepers would be up to an hour a day.

Decision

The Cabinet then voted unanimously to make the resolutions and recommendation below.

RESOLVED

1.    That Cabinet approves the inclusion of environmental and operational enhancements to the scheme set out in section 5, subject to Council’s approval of the additional costs.

2.    That Cabinet approves the appointment of Contractor B for undertaking the resurfacing, improved drainage, environmental and operational enhancements and associated work at CCS Depot, and delegates authority to the Director of Corporate Services to conclude the detail of the contract following consultation with the Cabinet member for the Environment and Contract Services

RECOMMENDATION TO COUNCIL

That Cabinet recommends to Council to increase the budget from £592,000  ...  view the full minutes text for item 77