Issue - meetings

The Cabinet is requested to consider the report and its exempt appendix and make the following resolutions:

2.1      That the contract for the cleaning of operational buildings and public conveniences for a period of three years from 1 April 2022 or as soon thereafter be awarded to Supplier C, the details of which are set out in the exempt appendix to the agenda report.

2.2    That authority be delegated to the Director of Corporate Services to:

(1)  make any minor contractual changes during the contract term.

(2)  extend the contract by mutual agreement for up to 2 periods of 12 months each should the contract remain economically advantageous and the supplier perform satisfactorily.

2.3    That Cabinet note the planned savings of £32,300 from this contract have been achieved, and approve that the further savings of £34,300 be retained to fund temporary staffing support during contract implementation.

2.4    Subject to the agreement of 2.3, the requirement for the £34,300 in future years will be reviewed by Officers as part of the 2023-34 budget process and either repurposed towards contract variations or returned to the Council’s base budget.

RESOLVED

1.    That the contract for the cleaning of operational buildings and public conveniences for a period of three years from 1 April 2022 or as soon thereafter be awarded to Supplier C, the details of which are set out in the exempt appendix to the agenda report.

2.    That authority be delegated to the Director of Corporate Services to:

a.    make any minor contractual changes during the contract term.

b.    extend the contract by mutual agreement for up to 2 periods of 12 months each should the contract remain economically advantageous and the supplier perform satisfactorily.

3.    That Cabinet note the planned savings of £32,300 from this contract have been achieved and approve that the further savings of £36,600 be retained to fund temporary staffing support during contract implementation.

4.    Subject to the agreement of 2.3, the requirement for the £36,600 in future years will be reviewed by Officers as part of the 2023-24 budget process and either repurposed towards contract variations or returned to the Council’s base budget.

Cllr Wilding introduced the item. He explained that recommendation 2.4 should read 2023/24.

Mr Buckley added that the amounts detailed in recommendation 3 and 4 should read £36,600.

Cllr Lintill accepted the changes on behalf of the Cabinet.

In a vote the following resolutions were made:

RESOLVED

1.    That the contract for the cleaning of operational buildings and public conveniences for a period of three years from 1 April 2022 or as soon thereafter be awarded to Supplier C, the details of which are set out in the exempt appendix to the agenda report.

2.    That authority be delegated to the Director of Corporate Services to:

a.    make any minor contractual changes during the contract term.

b.    extend the contract by mutual agreement for up to 2 periods of 12 months each should the contract remain economically advantageous, and the supplier perform satisfactorily.

3.    That Cabinet note the planned savings of £32,300 from this contract have been achieved and approve that the further savings of £36,600 be retained to fund temporary staffing support during contract implementation.

4.    Subject to the agreement of 2.3, the requirement for the £36,600 in future years will be reviewed by Officers as part of the 2023-24 budget process and either repurposed towards contract variations or returned to the Council’s base budget.