Issue details

CCTV award for maintenance contract

 

 

Cabinet approved £115,000 of ARP monies to be released for the transformation of Chichester District Council’s CCTV service. An exception to tender was already in place for the original quote of £90,000 as there was some urgency in getting approval for the works so they could be completed by end of March 2024. Since then it was decided to ask for 3 additional cameras and 2 re-deployable cameras and a new quote was submitted for £120,000 for the works to include 5g.  Sussex Police also recently informed us we were to take on the maintenance and sim contract which has a total value of around £51,000 for 3 years (£17k per annum). This now brings the total cost of the project to £171,00 which is significantly higher than the exception to tender originally agreed. It should be noted we will be making an annual saving of around £40,000 going forward as the previous transmission and maintenance contracts were £59,000 per annum.

Decision type: Key

Decision status: For Determination

Notice of proposed decision first published: 16/11/2023

This decision will be taken under urgency procedures.

Reason for urgency:
The works must be completed by end of March 2024 or Chichester will have no CCTV service. There is additional funding attached to this project from the Police Crime Commissioner valuing around £54,000 which will be lost if we do not progress with the current contractor.

Decision due: 5 Dec 2023 by Cabinet

Contact: Ms Pam Bushby, Divisional Manager for Communities and Customer Services Email: pbushby@chichester.gov.uk.

Agenda items