Agenda and decisions

The Chair will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under Late Items.

The Cabinet is requested to approve as a correct record the minutes of its meeting on 3 September 2024 (to follow).

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

In accordance with Chichester District Council’s scheme for public question time the Cabinet will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chair’s discretion to extend that period.

The Cabinet is requested to consider the report and its appendices (some Part II exempt) and make the following recommendations to Council and resolutions:

That Cabinet notes the progress to date on the Southern Gateway project relating to the Bus Station, Bus Depot and Basin Road car park sites and recommends to Council to approve: 

1.1.That following the prioritisation in the draft Chichester City Regeneration Strategy that the bus station, bus depot and Basin Road sites are brought forward for regeneration in accordance with Policy A4 of the Councils submitted local plan.

1.2.In principle to the proposed layout of the new bus stops provision as part of the regeneration of the area and for Officers to continue to negotiate commercial terms of the wider stagecoach transactional details related to relocation and the final layout of the bus stops with WSCC.

1.3.That as part of the relocation of the bus stops and the development of options for the Bus Station, Bus Depot and Basin Road car park sites that consideration is given for a potential customer waiting facility.

1.4.That the option for the relocation of Chichester District Council Offices to the bus station area is progressed as well as the disposal of East Pallant House and car park.

1.5.The appointment of a regeneration design team including procurement and legal advice utilising the LEP grant legacy fund to provide schematics and viability assessments on the options for the development sites, with these options being presented back to Cabinet and Council before procuring a developer to implement the agreed option(s). 

*RESOLUTION AND RECOMMENDATIONS TO COUNCIL:

That Cabinet notes the progress to date on the Southern Gateway project relating to the Bus Station, Bus Depot and Basin Road car park sites and recommends to Council to approve:

1.    That following the prioritisation in the draft Chichester City Regeneration Strategy that the bus station, bus depot and Basin Road sites are brought forward for regeneration in accordance with Policy A4 of the Councils submitted local plan.

2.    In principle to the proposed layout of the new bus stops provision as part of the regeneration of the area and for Officers to continue to negotiate commercial terms of the wider stagecoach transactional details related to relocation and the final layout of the bus stops with WSCC.

3.    That as part of the relocation of the bus stops and the development of options for the Bus Station, Bus Depot and Basin Road car park sites that consideration is given for a potential customer waiting facility.

4.    That the option for the relocation of Chichester District Council Offices to the bus station area is progressed as well as the disposal of East Pallant House and car park.

5.    The appointment of a lead Urban Design Team and appointments for Quantity Surveyor, agent, procurement and legal advice utilising the LEP grant legacy fund to provide schematics and viability assessments on the options for the development sites, (Bus Station, Bus Depot , Basin Road and EPH) with these options being presented back to Cabinet and Council before procuring a developer to implement the agreed option(s).

The Cabinet is requested to consider the report and it’s appendices and make the following resolution and recommendation to Full Council:

1.    Cabinet adopt the Chichester City Regeneration Strategy.

2.    Cabinet approve the appointment of a Regeneration and Growth Manager and operational budget for the post, subject to Council approval for the budget, to assist in the delivery of the regeneration strategy and interventions and the development of the key regeneration sites within the city.

3.    Cabinet to recommend to Council to approve £20,150 budget to appoint the post and an operational budget of £40,000 from reserves for 2024/25 (part year) and to approve base budget growth of £120,600 for 2025/26 (full Year) for the post and operational budget.

*RESOLVED AND RECOMMENDED TO COUNCIL:

1.    That Cabinet recommend that Full Council adopt the Chichester City Regeneration Strategy and agree delegation to Director of Growth and Place, following consultation with the Leader of the Council, to make final amendments to the Strategy

2.    Cabinet to recommend to Council to approve £20,150 budget to appoint the post and an operational budget of £40,000 from reserves for 2024/25 (part year) and to approve base budget growth of £120,600 for 2025/26 (full year) for the post and operational budget.

3.    That subject to the above recommendations being accepted by Council , Cabinet approve the appointment of a Regeneration and Growth Manager which role shall assist in the delivery of the regeneration strategy interventions and the development of key regeneration sites within the city.

The Cabinet is requested to consider the report and its appendix and make the following recommendations to Full Council:

That Cabinet recommends to the Council:

1.    That the Council Tax Discounts and Premiums proposed in the Appendix to the agenda report be applied for the 2025-2026 financial year.

2.    Subject to the outcome of further guidance and legislation to be published by the Government, concerning the exceptions to the discounts and premiums, the criteria for the empty home premium policy be delegated to the Director of Housing and Communities in consultation with the Cabinet member for Housing, Revenues and Benefits. 

*RECOMMENDATIONS TO COUNCIL:

That Cabinet recommends to the Council:

1.    That the Council Tax Discounts and Premiums proposed in the Appendix to the agenda report be applied for the 2025-2026 financial year.

2.    Subject to the outcome of further guidance and legislation to be published by the Government, concerning the exceptions to the discounts and premiums, the criteria for the empty home premium policy be delegated to the Director of Housing and Communities in consultation with the Cabinet member for Housing, Revenues and Benefits. 

The Cabinet is requested to consider the report and its appendix and make the following recommendation to Full Council:

That Cabinet recommend that the proposed Council Tax Reduction Scheme for 2025-2026 be approved by Full Council.

*RECOMMENDED TO COUNCIL

That Cabinet recommend that the proposed Council Tax Reduction Scheme for 2025-2026 be approved by Full Council.

The Cabinet is requested to consider the report and make the following recommendation to Full Council and resolution:

1.    That Cabinet recommend to Council the use of up to £135,000 from reserves to purchase of a Microphone System upgrade for the Committee and meeting function.

2.    That Cabinet authorise the Democratic Services Manager in consultation with the Cabinet Member for Support Services to undertake a tender exercise to select the preferred upgrade provider.

*RESOLUTION AND RECOMMENDATION TO COUNCIL:

1.    That Cabinet recommend to Council the use of up to £135,000 from reserves to purchase of a Microphone System upgrade for the Committee and meeting function.

2.    That Cabinet authorise the Democratic Services Manager in consultation with the Cabinet Member for Support Services to undertake a tender exercise to select the preferred upgrade provider.

The Cabinet is requested to consider the report and its appendices and make the following recommendations to Full Council:

That Cabinet recommend to Full Council to:

a)    Approve the publication of the Southbourne Allocation Development Plan Document (DPD) Regulation 18 consultation  documentation for a six week public consultation to commence in October 2024.

b)    Authorise the Director of Planning and Environment, following consultation with the Cabinet Member for Planning, to make typographical and other minor amendments prior to publication.

*RECOMMENDED TO COUNCIL:

That Cabinet recommend to Full Council to:

a)    Approve the publication of the Southbourne Allocation Development Plan Document (DPD) Regulation 18 consultation  documentation for a six week public consultation to commence in October 2024.

b)    Authorise the Director of Planning and Environment, following consultation with the Cabinet Member for Planning, to make typographical and other minor amendments prior to publication to include necessary additions or amendments to questions posed.

The Cabinet is requested to consider the report and make the following resolution:

Cabinet approves delegated authority to the Director of Corporate Services, in consultation with the Cabinet Member for Finance, Corporate Services and Chichester Contract Services, to award contract for clinical waste collection and support services via the West Sussex County Council framework agreement once the procurement process has been concluded, and providing the contract value is contained within the existing service budget.

RESOLVED

Cabinet approves delegated authority to the Director of Corporate Services, in consultation with the Cabinet Member for Finance, Corporate Services and Chichester Contract Services, to award contract for clinical waste collection and support services via the West Sussex County Council framework agreement once the procurement process has been concluded, and providing the contract value is contained within the existing service budget.

The Cabinet is requested to consider the report and its appendix and make the following resolution:

That, in circumstances where, due to the requirements of the Regulations there is insufficient time to obtain Cabinet approval, Cabinet authorise the Director of Planning and Environment, in consultation with the Deputy Leader and Cabinet Member for Environmental Strategy, to make responses on the draft Local Nature Recovery Strategy to West Sussex County Council.

RESOLVED

That, in circumstances where, due to the requirements of the Regulations there is insufficient time to obtain Cabinet approval, Cabinet authorise the Director of Planning and Environment, in consultation with the Deputy Leader and Cabinet Member for Environmental Strategy, to make responses on the draft Local Nature Recovery Strategy to West Sussex County Council.

The Cabinet is requested to note the first of its 5 Year Resource Monitoring Reports.

*Noted.

a)    Items added to the agenda papers and made available for public inspection

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

The Cabinet is asked to consider in respect of agenda item 5, appendices 1, 4, 5 and 6, agenda item 15 and agenda item 16 whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

[Note The report and its appendices within this part of the agenda are attached for members of the Council and relevant only (printed on salmon paper)]

The Cabinet is requested to consider the report and make the resolution as set out in section 2.1 of the report.

RESOLVED

That the resolution as set out in section 2.1 of the report be approved.

The Cabinet is requested to note the exempt Part II Decision Notice.

*RESOLVED

That the Urgent Decision Notice be noted.