Agenda

The Council is requested to approve as a correct record the minutes of the meeting held on 16 July 2024.

This will be followed by the declaration of acceptance of office.

The Chair will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Apologies for absence will be notified at this point.

The Chair will make any specific announcements.

In accordance with Chichester District Council’s scheme for public question time the Council will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chair’s discretion to extend that period.

To consider the following recommendations of the Cabinet requiring the approval of the Council.

Members are requested to consider the report and its appendices including exempt Part II appendices) found on pages 1-27 of the Cabinet agenda for 30 September 2024 and make the following resolutions:

1.    That following the prioritisation in the draft Chichester City Regeneration Strategy that the bus station, bus depot and Basin Road sites are brought forward for regeneration in accordance with Policy A4 of the Councils submitted local plan.

2.    In principle to the proposed layout of the new bus stops provision as part of the regeneration of the area and for Officers to continue to negotiate commercial terms of the wider stagecoach transactional details related to relocation and the final layout of the bus stops with WSCC.

3.    That as part of the relocation of the bus stops and the development of options for the Bus Station, Bus Depot and Basin Road car park sites that consideration is given for a potential customer waiting facility.

4.    That the option for the relocation of Chichester District Council Offices to the bus station area is progressed as well as the disposal of East Pallant House and car park.

5.    The appointment of a regeneration design team including procurement and legal advice utilising the LEP grant legacy fund to provide schematics and viability assessments on the options for the development sites, with these options being presented back to Cabinet and Council before procuring a developer to implement the agreed option(s).

Members are requested to consider the report and its appendices found on pages 9 – 144 of the Cabinet agenda for 3 September 2024 and make the following resolutions:

1.    To approve the proposed responses to representations received during consultation on the draft A27 Chichester Bypass Mitigation (Version 2) SPD, as set out in Appendix 1 – Statement of Consultation.

2.    To adopt the A27 Chichester Bypass Mitigation SPD attached as Appendix 2.

3.    To delete paragraphs 4.46 to 4.54 of the Planning Obligations and Affordable Housing SPD (July 2016).

4.    To authorise the Director of Planning and Environment, following consultation with the Cabinet Member for Planning, to make typographical and other minor amendments prior to publication.

Members are requested to consider the report and its appendices found on pages 29-150 of the Cabinet agenda for 30 September 2024 and make the following resolution:

Full Council to approve £20,150 budget to appoint the post and an operational budget of £40,000 from reserves for 2024/25 (part year) and to approve base budget growth of £120,600 for 2025/26 (full Year) for the post and operational budget.

Members are requested to consider the report found on pages 191 - 193 of the Cabinet agenda for 30 September 2024 and make the following resolution:

That Cabinet recommend to Council the use of up to £135,000 from reserves topurchase of a Microphone System upgrade for the Committee and meeting function.

Members are requested to consider the report and its appendices found on pages 195-314 of the Cabinet agenda for 30 September 2024 and make the following resolutions:

a)    Approve the publication of the Southbourne Allocation DevelopmentPlan Document (DPD) Regulation 18 consultation documentation for a six week public consultation to commence in October 2024.

b)    Authorise the Director of Planning and Environment, following
consultation with the Cabinet Member for Planning, to make
typographical and other minor amendments prior to publication.

Members are requested to consider the report and its exempt Part II appendix found on pages 199 – 206 of the Cabinet agenda for 3 September 2024 and make the following resolution:

That Council agree the release of up to £312,253.03 Section 106 Community Facilities monies, plus interest accrued to the date of release, to Tangmere Parish Council for improvements to the car park at the Tangmere Village Centre.

The Council will receive a short verbal update from the Monitoring Officer for noting.

The Leader will provide Full Council with a proposed Committee membership update following the recent changes to Cabinet.

Members are requested to formally agree the revised memberships (to follow).

Members are requested to consider the report and make the following resolutions:

1.    Council amends the definition of “Senior Officer” in the constitution to include the post designated as Monitoring Officer.

2.    Council appoints the following members and officers to the final interview panel for recruiting a new Monitoring Officer:

·       Cllr Adrian Moss – Leader of the Council

·       Cllr Jonathan Brown – Deputy Leader

·       Cllr Mark Chilton – Cabinet member for Corporate Services and CCS

·       Cllr Donna Johnson – Deputising for Leader of the opposition

·       Cllr Roy Briscoe – Leader of the Conservative group

·       Diane Shepherd – Chief Executive

·       John Ward – Director of Corporate Services

3.    Council notes that Full Council will ultimately determine the appointment upon recommendation from the panel.

4.    Council delegate the appointment of an interim Monitoring Officer to the Director of Corporate Services following consultation with the Cabinet member for Corporate Services and CCS.

5.    In the event that an external interim Monitoring Officer is appointed the Director of Corporate Services be authorised to fund the appointment from General Reserves up to a maximum value of £110,000. Funded £30,000 from existing staffing budget, and £80,000 from reserves.

Having complied with the Motions Procedure as set out in the council’s Constitution the motion attached will be proposed by Cllr Briscoe and if duly seconded it will then be discussed at this meeting.

Members are invited to ask a question of a member of the Executive (maximum of 30 minutes duration).

To consider any late items as follows:

a)    Items added to the agenda papers and made available for public inspection.

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

The Council is asked to consider in respect of Appendices 1, 4, 5 and 6 to Agenda Item 7, the Appendix to Agenda item 12 and Agenda Item 19  whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Parts I to 7 of Schedule 12A of the Local Government Act 1972, as indicated against the item and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information. The reports dealt with under this part of the agenda are attached for members of the Council and senior officers only (salmon paper).

Members are requested to consider the exempt Part II report and its exempt Part II appendices found on pages 257-277 of the Cabinet agenda for 3 September 2024 and make the following resolutions:

That Council agrees the recommendations as set out in sections 2.1, 2.2 and 2.3 of the report.

Members are requested to note the Part II exempt Urgent Decision Notice as detailed on pages 327-328 of the Cabinet agenda for 30 September 2024.