Agenda, decisions and draft minutes

Cabinet - Tuesday 1 June 2021 9.30 am

Venue: Committee Rooms, East Pallant House. View directions

Contact: Lisa Higenbottam on 01243 534684  Email:  lhigenbottam@chichester.gov.uk

Items
No. Item

12.

Chair's Announcements

The Chair will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under Late Items.

Minutes:

Cllr Lintill welcomed everyone to the return of Cabinet meetings at East Pallant House.

 

The emergency evacuation information was then read out.

 

Apologies for absence were received from Cllr Wilding and Mrs Shepherd.

13.

Approval of Minutes pdf icon PDF 214 KB

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 4 May 2021.

Minutes:

RESOLVED

 

That the minutes of the Cabinet meeting held on 4 May 2021 be approved as a correct record.

 

14.

Declarations of Interests

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

Minutes:

There were no declarations of interest.

 

15.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time the Cabinet will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chair’s discretion to extend that period.

Minutes:

There were no public questions.

 

16.

Making the Boxgrove Neighbourhood Development Plan pdf icon PDF 124 KB

The Cabinet is requested to consider the report and make the following recommendation to Council:

 

That Council makes the Boxgrove Neighbourhood Development Plan part of the Development Plan for Chichester District (excluding the area within the South Downs National Park).

Decision:

*RECOMMENDED TO COUNCIL

 

That Council makes the Boxgrove Neighbourhood Development Plan part of the Development Plan for Chichester District (excluding the area within the South Downs National Park).

 

Minutes:

Cllr Taylor introduced the item and congratulated Boxgrove on the progress made.

 

In a vote the following recommendation was agreed:

 

RECOMMENDED TO COUNCIL

 

That Council makes the Boxgrove Neighbourhood Development Plan part of the Development Plan for Chichester District (excluding the area within the South Downs National Park).

 

17.

Making the Selsey Neighbourhood Development Plan pdf icon PDF 122 KB

The Cabinet is requested to consider the report and make the following recommendation to Council:

 

That Council makes the Selsey Neighbourhood Development Plan part of the Development Plan for Chichester District (excluding the area within the South Downs National Park).

Decision:

*RECOMMENDED TO COUNCIL

 

That Council makes the Selsey Neighbourhood Development Plan part of the Development Plan for Chichester District (excluding the area within the South Downs National Park).

 

Minutes:

Cllr Taylor introduced the item and congratulated Selsey on the progress made.

 

In a vote the following recommendation was agreed:

 

RECOMMENDED TO COUNCIL

 

That Council makes the Selsey Neighbourhood Development Plan part of the Development Plan for Chichester District (excluding the area within the South Downs National Park).

 

18.

Repurpose of ARP Budget to Fund Major CRM Upgrade pdf icon PDF 166 KB

The Cabinet is requested to consider the report and its appendix and make the following resolutions:

 

1.    That Cabinet approve the replacement of the existing Customer Relationship Management (CRM) system.

2.    That in order to fund the new CRM system £50,000 of existing ARP funding is repurposed. 

Additional documents:

Decision:

RESOLVED

1.    That Cabinet approve the replacement of the existing Customer Relationship Management (CRM) system.

2.    That in order to fund the new CRM system £50,000 of existing ARP funding is repurposed.

 

Minutes:

In Cllr Wilding’s absence Cllr Lintill introduced the item.

 

Cllr Dignum questioned whether the possibility of needing ARP in the future had been considered. Mr Forward explained that it had and that the proposal is for a subscription style model.

 

Cllr Lintill requested confirmation of how long the switch would take. Mr Forward anticipated completion by the end of the year.

 

In a vote the following resolutions were agreed:

 

RESOLVED

1.    That Cabinet approve the replacement of the existing Customer Relationship Management (CRM) system.

2.    That in order to fund the new CRM system £50,000 of existing ARP funding is repurposed.

 

19.

Neighbourhood Plans Update and Resourcing pdf icon PDF 266 KB

The Cabinet is requested to consider the report and make the following resolutions:

 

1.    That Cabinet Notes the current situation regarding neighbourhood planning work in the Chichester local plan area.

2.    That Cabinet approves an additional Senior Planning Officer post in the Planning Policy Division at a cost of £54,000 per annum funded from reserves in the current year and subsequently from base budget to support neighbourhood planning work.

3.    That Cabinet endorses the use of the specialist SDNPA officers for short term support on neighbourhood planning work when required subject to budget.

4.    That Cabinet endorses the priority criteria set out in paragraph 7.4 to respond to neighbourhood planning work.

Decision:

RESOLVED

1.    That Cabinet notes the current situation regarding neighbourhood planning work in the Chichester local plan area.

2.    That Cabinet approves an additional Senior Planning Officer post in the Planning Policy Division at a cost of £54,000 per annum funded from reserves in the current year and subsequently from base budget to support neighbourhood planning work.

3.    That Cabinet endorses the use of the specialist SDNPA officers for short term support on neighbourhood planning work when required subject to budget.

4.    That Cabinet endorses the priority criteria set out in paragraph 7.4 to respond to neighbourhood planning work.

 

Minutes:

Cllr Taylor introduced the item.

 

The Cabinet wished to thank Mr Ayling and his team for the support they have continued to provide to Neighbourhood Plans.

 

Cllr Dignum requested an update on Chichester City Council’s Plan. Mr Ayling explained that as far as he is aware the Plan is based on the emerging plan review.

 

In a vote the following resolutions were agreed:

 

RESOLVED

1.    That Cabinet notes the current situation regarding neighbourhood planning work in the Chichester local plan area.

2.    That Cabinet approves an additional Senior Planning Officer post in the Planning Policy Division at a cost of £54,000 per annum funded from reserves in the current year and subsequently from base budget to support neighbourhood planning work.

3.    That Cabinet endorses the use of the specialist SDNPA officers for short term support on neighbourhood planning work when required subject to budget.

4.    That Cabinet endorses the priority criteria set out in paragraph 7.4 to respond to neighbourhood planning work.

 

20.

Late Items

a)    Items added to the agenda papers and made available for public inspection

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

Minutes:

There were no late items.

 

21.

Exclusion of the Press and Public

The Cabinet is asked to consider in respect of agenda item 11 whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

[Note The report and its appendices within this part of the agenda are attached for members of the Council and relevant only (printed on salmon paper)]

Minutes:

Cllr Lintill proposed and read the part II resolution in relation to agenda item 11.

 

The Cabinet then voted to go into part II.

 

RESOLVED

 

That with regard to agenda item 11 the public including the press should be excluded from the meeting on the grounds of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information

 

22.

CCS Refuse Collection Vehicle Procurement Strategy

The Cabinet is requested to consider the report and its appendices and to make the recommendations to Council as set out in section 3.1, 3.2, 3.3 and 3.4 of the report.

Decision:

*RECOMMENDED TO COUNCIL

 

That Cabinet makes the recommendations to Council as set out in section 3.1, 3.2, 3.3 and 3.4 of the report.

 

Minutes:

Cllr Plant introduced the item.

 

Mr Carter responded to questions from Cllr Briscoe, Cllr Sutton and Cllr Dignum.

 

In a vote the following recommendations were agreed:

 

RECOMMENDED TO COUNCIL

 

That Cabinet makes the recommendations to Council as set out in section 3.1, 3.2, 3.3 and 3.4 of the report.