Agenda

Corporate Governance & Audit Committee
Thursday 2 July 2020 9.30 am

Venue: Virtually

Contact: Katherine Davis on 01243 534674  Email:  kdavis@chichester.gov.uk

Items
No. Item

1.

Chairman's Announcements

Any apologies for absence that have been received will be noted at this point.

 

2.

Approval of Minutes pdf icon PDF 142 KB

The committee is requested to approve the minutes of its ordinary meeting on 23 January 2020.

 

3.

Urgent items

The chairman will announce any urgent items that due to special circumstances are to be dealt with under the Late Items agenda item.

4.

Declarations of Interest

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

 

5.

Public Question Time

The procedure for submitting public questions in writing by no later than noon 2 working days before the meetingis available here or from the Democratic Services Officer (whose contact details appear on the front page of this agenda).

6.

Financial Impact of Covid-19 pdf icon PDF 88 KB

The Committee is requested to:

1.  Note the financial situation facing the council;

2.  Recommend to Cabinet that £8,070,000 be released from reserves to meet the in-year cost of the pandemic;

3.  Recommend to Cabinet that in the current circumstances the minimum level of reserves be reduced from £6.3m to £4m; and

4.  Recommend to Cabinet that the Council should work towards achieving a balanced budget over the next 5 years, using reserves to help balance the intervening years.

 

Additional documents:

7.

Audit Planning Report Update Year Ended 31 March 2020 - EY pdf icon PDF 1 MB

The Committee is requested to consider and note Ernst & Young LLP’s Audit Planning Report update for the year ending 31 March 2020.

Additional documents:

8.

2019-2020 Accounting Policies pdf icon PDF 66 KB

The Committee is requested to consider this report and approve the accounting policies to be applied to prepare the Council’s 2019-20 financial statements.

9.

Housing Benefit Subsidy Audit Position pdf icon PDF 87 KB

The Committee is requested to:

1.  Note the outcome of the 2018/19 Audit Report; and

2.  Note the final outcome of the 2017/18 Housing Benefit Audit.

 

Additional documents:

10.

Internal Audit - Individual Reports and Audit Plan Progress and New Audit Plan 2020-21 pdf icon PDF 88 KB

The committee is requested to consider the Audit Reports, the Position Statements, Progress Report and the 2019/2020 Draft Audit Plan

Additional documents:

11.

Motions Procedure pdf icon PDF 68 KB

The Committee is requested to consider the updated Motions procedure for approval.

12.

Updates to the Constitution - Verbal report

13.

Amendment to Corporate Governance and Audit Committee Timings pdf icon PDF 87 KB

That members consider and approve the proposed move to Monday meetings and afternoon start times, of 2.00pm, for Corporate Governance and Audit Committee meetings.

14.

Exclusion of the Press and Public

There are no restricted items for consideration. However the document listed

below includes information which is considered to be exempt under Paragraph 3

(Information relating to the financial or business affairs of any particular person

(including the authority holding that information)) of Schedule 12A of the Local

Government Act 1972 and is attached for members of the Committee and senior

officers only (salmon paper).

 

Agenda item 6 – Appendix 06.1 – 5 Year Financial Model.

 

Before discussing the item, the Committee is asked to consider whether the public,

including the press, should be excluded from the meeting on the grounds of

exemption under Paragraph 3 Schedule 12A to the Local Government Act 1972 as

indicated above and because, in all the circumstance of the case, the public

interest in maintaining the exemption of that information outweighs the public

interest in disclosing the information.

15.

Late items

The committee will consider any late items as follows:

a)          Items added to the agenda papers and made available for public inspection

b)          Items that the chairman has agreed should be taken as a matter of urgency by reason of special circumstances to be reported at the meeting