Agenda

Corporate Governance & Audit Committee - Monday 19 October 2020 2.00 pm

Venue: Virtually

Contact: Katherine Davis on 01243 534674  Email:  kdavis@chichester.gov.uk

Items
No. Item

1.

Chairman's Announcements

Any apologies for absence that have been received will be noted at this point.

 

2.

Approval of Minutes pdf icon PDF 288 KB

The Committee is requested to approve the minutes of its ordinary meeting on 1 September 2020.

 

3.

Urgent items

The chairman will announce any urgent items that due to special circumstances are to be dealt with under the Late Items agenda item.

4.

Declarations of Interest

These are to be made by members of the Corporate Governance and Audit Committee or other Chichester District Council members present in respect of matters on the agenda for this meeting.

 

5.

Public Question Time

The procedure for submitting public questions in writing by no later than noon 2 working days before the meetingis available here or from the Democratic Services Officer (whose contact details appear on the front page of this agenda).

6.

2020-2021 Treasury Management half-yearly update pdf icon PDF 895 KB

The Committee is requested to consider the Treasury activity summarised in this report and provide comments to the Cabinet as necessary.

Additional documents:

7.

Progress Report - 2019/20 Audit Plan & Audit Plan 2020/2021 pdf icon PDF 227 KB

The Committee is requested to note performance against the 2019/20 audit plan, and also the audit plan for 2020/21.

Additional documents:

8.

S106 Annual Exceptions Report pdf icon PDF 141 KB

The Committee is requested to note:

(a)  The contents of this report concerning section 106 agreements nearing their expenditure date (as set out in Appendix 1) and to raise any concerns.

(b)  The contents of the Infrastructure Funding.

Additional documents:

9.

Complaints, Freedom of Information requests and Data Protection Analysis 2019-20 pdf icon PDF 259 KB

That the Committee notes the contents of this report.

 

Additional documents:

10.

Budget TFG - Appointment of three members of the committee pdf icon PDF 9 KB

The Committee is requested to note the terms of reference and scoping outline plan for the Budget Review Task and Finish Group and agree membership of the Group.

11.

Risk Management Update pdf icon PDF 240 KB

The Committee is recommended to:

1.1.    Approve the minor changes to the Council’s Risk Management Policy & Strategy recommended by the Strategic Risk Group.

1.2.    Note the updated Strategic Risk Register and the internal controls in place, plus any associated action plans to manage those risks, and raises any issues or concerns.

1.3.    Note that the Programme Boards Risk Registers have ceased as a result of a change in the Council’s action plans as set out in the Recovery Plan reported to Council in July.

*Note Exempt category Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Additional documents:

12.

Exclusion of the Press and Public

The Cabinet is asked to consider in respect of agenda item 13 (and for Appendix 2 (b) – Strategic Risk Register (Part 2) to agenda item 11) whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule

12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and 5 (Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information), and is attached for members of the Committee and senior officers only (salmon paper).

 

[Note The report and its appendices within this part of the agenda are attached for members of the Council and relevant only (printed on salmon paper)]

13.

Approval of Exempt Minutes

The Committee is requested to approve the exempt minutes of its ordinary meeting on 1 September 2020 - Income Strip and Wrapper Lease.

 

14.

Late items

The committee will consider any late items as follows:

a)          Items added to the agenda papers and made available for public inspection

b)          Items that the chairman has agreed should be taken as a matter of urgency by reason of special circumstances to be reported at the meeting