Agenda

Council - Tuesday 19 January 2021 2.00 pm

Venue: Virtual

Contact: Democratic Services on 01243 534684  Email:  democraticservices@chichester.gov.uk

Link: To listen to the live broadcast recording please follow the link which will direct you to the live broadcasting webpage

Items
No. Item

1.

Minutes pdf icon PDF 531 KB

The Council is requested to approve as a correct record the minutes of the meeting held on 24 November 2020.

2.

Urgent Items

The Chair will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

3.

Declarations of Interests

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

4.

Chair's Announcements

Apologies for absence will be notified at this point.

 

The Chair’s will make any specific announcements.

5.

Public Question Time pdf icon PDF 180 KB

In accordance with Chichester District Council’s scheme for public question time as amended by Full Council on 24 September 2019 the Council will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chairman’s discretion to extend that period.

RECOMMENDATIONS BY THE CORPORATE GOVERNANCE AND AUDIT COMMITTEE

The Council is requested to consider the following recommendations of the Corporate Governance and Audit Committee requiring the approval of the Council.

 

The documents for approval are attached to this agenda with the reports giving rise to these recommendations included in the papers for the Special Corporate Governance and Audit Committee held on 26 November 2020 which are available in the committee papers section of the Council’s website.

6.

2019-2020 Annual Governance Statement and Corporate Governance Report pdf icon PDF 133 KB

The Council is requested to consider the report attached from the Corporate Governance and Audit Committee and make the following recommendation which was made by the Committee to Council at its special meeting on 26 November 2020:

 

That the draft Annual Report on Corporate Governance be approved.

7.

Corporate Contract Procedure Rules pdf icon PDF 412 KB

The Council is requested to consider the report attached from the Corporate Governance and Audit Committee and make the following recommendation which was made by the Committee to Council at its special meeting on 26 November 2020:

 

That the amended Contract Procedure Rules be agreed.

Additional documents:

RECOMMENDATIONS BY THE CABINET

The Council is requested to consider the following recommendations of the Cabinet requiring the approval of the Council.

 

The reports giving rise to these recommendations are in the papers for the meeting of the Cabinet on 8 December 2020 and 5 January 2021. These are available in the committee papers section of the Council’s website.

8.

Financial Strategy and Plan 2021-22

The material relevant to this item can be found on pages 9-14 of the Cabinet agenda pack for 8 December 2020 and its associated appendices.

 

The following recommendations were made to Council:

 

a)    The key financial principles and actions set out in appendix 1 of the 5 year Financial Strategy report are approved.

 

b)    That having considered the recommendations of the Corporate Governance and Audit Committee, the Minimum Level of Reserves remains set at £4m.

 

c)    That the current 5 year Financial Model detailed in appendix 2 and the Resources Statement in appendix 3 to the Financial Strategy report be noted.

9.

Climate Emergency Detailed Action Plan

The material relevant to this item can be found in the supplement to the agenda of the Cabinet agenda pack for 5 January 2021.

 

The following recommendations were made to Council:

 

1.    That the Climate Emergency Detailed Action Plan as set out in Appendix 1 be approved.

 

2.    That the recommended Council responses to the consultation comments received as set out in Appendix 2 be approved for publication.

 

3.    That authority be delegated to the Director for Planning and Environment following consultation with the Cabinet Member for Environment to make any minor or editorial amendments to the final version of the Climate Emergency Action Plan.

10.

Cultural Grants Funding Agreement Extension Request

The material relevant to this item can be found on pages 13-23 of the Cabinet agenda pack for 5 January 2021.

 

The following recommendation was made to Council:

 

That a one year extension of grant funding to the 31 March 2023 be awarded to both Chichester Festival Theatre and Pallant House Gallery in line with Arts Council England funding.

11.

Initial Project Proposals 2021-2022 and Corporate Plan

The material relevant to this item can be found on pages 25-36 of the Cabinet agenda pack for 5 January 2021.

 

The following recommendation was made to Council:

 

That the Corporate Plan 2018-2021 be extended for a period of one year.

MOTIONS PROPOSED IN ADVANCE BY MEMBERS

12.

Motion submitted by Cllr Sutton pdf icon PDF 440 KB

Having complied with the Motions Procedure as set out in the council’s Constitution the motion attached will be proposed by Cllr Sutton and if duly seconded it will then be discussed at this meeting.

13.

Motion submitted by Cllr Moss pdf icon PDF 341 KB

Having complied with the Motions Procedure as set out in the council’s Constitution the motion attached will be proposed by Cllr Moss and if duly seconded it will then be discussed at this meeting.

OTHER REPORTS

14.

Litter Enforcement Contract Renewal pdf icon PDF 146 KB

The Council is requested to consider the attached report and appendix and make the following resolution:

 

That the Inter Authority Agency Agreement relating to the provision of Environmental Enforcement Services with East Hampshire District Council be replaced on its expiry by a Deed of Delegation and as such the Chief Executive to use her constitutional delegation to enter into a Deed of Delegation of three years duration.

Additional documents:

15.

Questions to the Executive

Members are invited to ask a question of a member of the Executive (maximum of 40 minutes duration).

16.

Late Items

To consider any late items as follows:

 

a)    Items added to the agenda papers and made available for public inspection.

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

17.

Exclusion of the press and public

The Council is asked to consider in respect of agenda item 18 whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Parts I to 7 of Schedule 12A of the Local Government Act 1972, as indicated against the item and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

18.

Future Service Framework - Efficiency Savings and Policy Options

The material relevant to this item can be found in the restricted supplement pack to the Cabinet agenda 8 December 2020.

 

The following recommendations were made to Council:

 

1.    That Cabinet, having considered the policy options contained in paragraph 6.6 to 6.9, recommends all four to Council for approval.

2.    That Cabinet recommends to Council that stage 3 of the Future Services Framework be deferred for a period of at least 12 months.