Agenda, decisions and draft minutes

Grants and Concessions Panel
Wednesday 23 October 2019 9.30 am

Venue: Training Room 1, East Pallant House. View directions

Contact: Democratic Services on 01243 534685  Email:  democraticservices@chichester.gov.uk

Items
No. Item

178.

Apologies for Absence

Any apologies for absence that have been received will be noted at this point.

Minutes:

Apologies of absence were received from Mr Gareth Evans and Mr Gordon McAra, 

 

179.

Approval of the Minutes pdf icon PDF 124 KB

To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on Wednesday 18 September 2019.

Minutes:

The minutes of the meeting of 18 September 2019 were agreed as a true and accurate record.

 

180.

Matters Arising from the Minutes

Any matters arising as a result of the previous minutes.

Minutes:

Mrs Sharp drew the Panel’s attention to the some concerns raised by Chichester City Council over the New Homes Bonus (NHB) funding awarded to the Dears Almhouses. The City Council were surprised that the funding had only been awarded for the landscaping and not the solar panels. The City Council had enquired whether the rules on how the NHB was allocated could be amended so that funding of solar panels could be accommodated.

 

Mr Hyland informed the Panel that officers had met with the Almshouses prior to the submission of their application. He explained that there is a conflict between the grant funding of solar panels and signing up to the feed-in tariff. If any state aid is received in the fitting of solar panels then the recipient cannot receive any income from the feed-in tariff (and vice versa). Mr Hyland informed the Panel that this issue had been discussed with the Almhouses and they had chosen not to apply for the funding of the solar panels because they would then not be allowed to draw any income from the feed-in tariff.

 

Mr Elliot made the observation that the feed-in tariff is not likely to continue so the issue may not arise in the future.

 

Mr Hyland confirmed that following on from the last meeting the infographic had now been updated and had been emailed to Panel members.

 

 

 

181.

Declarations of Interest

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Minutes:

Mrs Apel declared an interest on Agenda Item 6 as a member of the City Angels. There were no other declarations of interest received.

 

The Chairman announced that Agenda Item 5; New Homes Bonus (Parish Allocations) – Request for variation, would be deferred and taken alongside Agenda Item 9; Grant Application – Improving Places and Spaces, in order to avoid any issue in respect of predetermination.

 

 

182.

Draft Annual Report 2018/19

Consideration of the Annual Report by the Grants and Concessions Panel provides an opportunity for the Panel to make amendments to the programme’s guidance, supporting continuous improvement of grants and concessions processes and also to make recommendations to Cabinet for any changes to Policy.

Minutes:

Miss Williams introduced the report to the Panel. Following the September meeting Miss Williams, explained that the report had been amended to reflect the comments and suggestions made by Panel members at the meeting. In particular more clarity and detail had been provided to the section of the report which outlined concessionary and discretionary rates.

 

Miss Williams explained that there was still an opportunity for members of the Panel to make amendments; however, she did ask that if the Panel had any further comments they contact Miss Williams before the end of the month.  The Report will then be finalised for presenting to Cabinet on 7 January 2020. 

 

The Chairman commended Miss Williams on the quality of the report and thanked her for all her work in preparing the report.

 

Resolved: The Grants and Concession panel noted the Draft Annual Report.

 

 

 

 

 

183.

Grant Applications Financial Summary

To note the financial information, fast track grants approved since the last meeting and any grants nearing the three year cut off.

 

Minutes:

The Panel considered the report. Mr Cooper drew attention to the value of the applications to be considered at the meeting and reminded the Panel that the budget allocation was a maximum of £175,000 for the year with £134,230 remaining.

 

Mr Cooper informed the Panel that since 25 June 2019 a total of £4,000 have been through the fast track scheme. The Panel noted the following delegated fast track applications decided since the last meeting;

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant: Relate North and South West Sussex

Priority: Targeted Projects

Purpose: Contribution towards the provision of counselling to young people aged between 10 to 19 from the Chichester District.

Sum Requested: £1000

Sum Approved: £1000

Reasons: The project helps and supports younger members of the District who suffer from mental health issues.

Grant Conditions: Subject to a Funding Agreement; restricted to beneficiaries from the Chichester District

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant: Rotary Club of Chichester Harbour

Priority: Targeted Projects

Purpose: Contribution towards the ‘community projects’ programme operated to support beneficiaries in the District, providing essential household items to individuals and families in urgent need.

Sum Requested: £1000

Sum Approved: £1000

Reasons: The project helps and supports people in need and that are most vulnerable.

Grant Conditions: Subject to a Funding Agreement; restricted to beneficiaries from the Chichester District

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant: Royal Artillery Equestrian Centre Thorney Island

Priority: Targeted Projects

Purpose: Contribution towards an adaptive saddle which will enable people with certain disabilities to participate in horse riding activities.

Sum Requested: £1000

Sum Approved: £1000

Reasons: The project helps and supports people in need and that are most vulnerable.

Grant Conditions: Subject to a Funding Agreement

 

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant: ‘Seeing4Hearing’ in Chichester

Priority: Targeted Projects

Purpose: Contribution towards training courses in lip reading and managing hearing loss for people from Chichester District.

Sum Requested: £1000

Sum Approved: £1000

Reasons: The training programme will help give deafened people the skills to better manage their hearing loss and gain confidence, as well as providing people with the opportunity to make new friends.

Grant Conditions: Subject to a Funding Agreement; restricted to beneficiaries from the Chichester District

 

 

 

 

184.

Grant Application - Improving Places and Spaces 1

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Funtington & District Village Hall

Declarations of Interest: None

Purpose: Contribution towards Phase 1 improvements of the Village Hall including: complete refitting of the kitchen and installation of a heating and hot water system.

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: To provide a more fit for purpose facility and increase the number and range of groups who are able to make use of the Hall.

Grant conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Funtington & District Village Hall

Declarations of Interest: None

Purpose: Contribution towards Phase 1 improvements of the Village Hall including: complete refitting of the kitchen and installation of  hot water system.

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: To provide a more fit for purpose facility and increase the number and range of groups who are able to make use of the Hall.

Grant conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

Miss Williams informed the Panel that the applicant were currently in the process of becoming a Charitable Incorporated Organisation (CIO) and changing name. Whilst the change in status would not affect the decision taken by the Panel, it would require some administrative amendments. Miss Williams asked that the Panel delegate the authority to officers in consultation with the Chairman to make the required adjustments as a result of the applicants change in status. The Panel agreed that officers; in consultation with the Chairman could make the amendments as required.

 

 

185.

Grant Application - Improving Places and Spaces 2

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Hunston Parish Council Playing Field Restoration

Declarations of Interest: None

Purpose: To redevelop both the playground and the hard court area.

Sum Requested: £13,393

Sum Approved: £13,393

Reasons: To improve both the social and mental well-being of local residents and visitors.

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Hunston Parish Council Playing Field Restoration

Declarations of Interest: None

Purpose: To redevelop both the playground and the hard court area.

Sum Requested: £13,393

Sum Approved: £13,393

Reasons: To improve both the social and mental well-being of local residents and visitors.

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

 

186.

New Homes Bonus (Parish Allocations) - Request for variation

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

That the proposed variation to funding awarded to Hunston Parish Council from the New Homes Bonus (Parish Allocations) 2017 as set out in section 4.1 of the report be approved.

 

Alternative options considered and rejected:

 

That the proposed variation to funding awarded to Hunston Parish Council from the New Homes Bonus (Parish Allocations) 2017 as set out in section 4.1 of the report be refused.

 

Minutes:

The Panel received and considered the agenda report and its appendices with respects to the request by Hunston Parish Council. Miss Beeney had been in contact with the Parish Council to discuss the request and no reason for concern to their request for an extension.

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

That the proposed variation to funding awarded to Hunston Parish Council from the New Homes Bonus (Parish Allocations) 2017 as set out in section 4.1 of the report be approved.

 

Alternative options considered and rejected:

 

That the proposed variation to funding awarded to Hunston Parish Council from the New Homes Bonus (Parish Allocations) 2017 as set out in section 4.1 of the report be refused.

 

 

187.

Grant Application - Targeted Projects 1

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Home-Start Chichester and District

Declarations of Interest: None

Purpose: To support Home-Start’s work to offer emotional and practical support to disadvantaged families (with a child aged under five) in the north of the District.

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: Strengthening the resilience and independence of isolated and vulnerable families in the north of the District

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Home-Start Chichester and District

Declarations of Interest: None

Purpose: To support Home-Start’s work to offer emotional and practical support to disadvantaged families (with a child aged under five) in the north of the District.

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: Strengthening the resilience and independence of isolated and vulnerable families in the north of the District

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

 

188.

Grant Application - Targeted Projects 2

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Lifecentre

Declarations of Interest: None

Purpose: Contribution towards providing face-to-face counselling support to adult survivors of rape and sexual assault (equates to recommended number of sessions for 10 individuals).  Funding restricted to individuals from the Chichester District.

Sum Requested: £2,484

Sum Approved: £2,484

Reasons: To provide support and assistance to vulnerable individuals (from all faiths and backgrounds).

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Lifecentre

Declarations of Interest: None

Purpose: Contribution towards providing face-to-face counselling support to adult survivors of rape and sexual assault (equates to recommended number of sessions for 10 individuals).  Funding restricted to individuals from the Chichester District.

Sum Requested: £2,484

Sum Approved: £2,484

Reasons: To provide support and assistance to vulnerable individuals (from all faiths and backgrounds).

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

 

189.

Grant Application - Targeted Projects 3

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Selsey Community Forum

Declarations of Interest: None

Purpose: A contribution to three new initiatives: a weekly support session for voluntary carers, a pilot weekly mental wellbeing drop-in and costs related to supervision and administration of a befriending telephone call service for Bracklesham and East Wittering.

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: To support and address the needs of those who are suffering from loneliness and isolation; as well as providing support to those in a caring role.

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Selsey Community Forum

Declarations of Interest: None

Purpose: A contribution to three new initiatives: a weekly support session for voluntary carers, a pilot weekly mental wellbeing drop-in and costs related to supervision and administration of a befriending telephone call service for Bracklesham and East Wittering.

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: To support and address the needs of those who are suffering from loneliness and isolation; as well as providing support to those in a caring role.

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

 

190.

Grant Application - Targeted Projects 4

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Youth Dream (Selsey) Ltd

Declarations of Interest: None

Purpose: To extend the support offered by their ‘Adult Support Services’ which includes working with young people who are NEET and the Positive Parenting Programme.

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: To support young people in improving their life choices and moving on from being NEET.  Help families to access appropriate support with parenting skills.

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL;

 

Applicant: Youth Dream (Selsey) Ltd

Declarations of Interest: None

Purpose: To extend the support offered by their ‘Adult Support Services’ which includes working with young people who are NEET and the Positive Parenting Programme.

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: To support young people in improving their life choices and moving on from being NEET.  Help families to access appropriate support with parenting skills.

Grant conditions: Subject to a funding agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

 

 

 

191.

Tour of New Homes Bonus Projects

To discuss and plan proposed tour of New Homes Bonus projects on Thursday 6 February 2020.

Minutes:

Mr Hyland informed the Panel that the New Homes Bonus (NHB) tour had been arranged to take place on Thursday 6 February. He proposed that the Panel visit three locations in the morning, three locations in the afternoon with a lunch in between. Mr Hyland drew the Panels attention to the summary of New Homes Bonus Applications on page 103 of the agenda pack and asked Panel members if there were any particular projects they would like to visit. Mrs Apel asked if it would be possible to visit the Westhampnett Community Hall.

 

The Chairman tasked officers with planning the itinerary for the tour.

 

 

192.

Next Meeting

To note the date of the next meeting as Wednesday 22 January 2020 at 9.30am in Training Room 1.

Minutes:

The next meeting will be held on Wednesday 23 January 2020 at 9.30am in Training Room 1.

 

The meeting closed at 10.57am.