Agenda

Council
Tuesday 3 December 2019 2.00 pm

Venue: The Assembly Room - The Council House (Chichester City Council), North Street, Chichester. View directions

Contact: Democratic Services  Email:  democraticservices@chichester.gov.uk

Note: Please note this meeting will take place in the Assembly Rooms at Chichester City Council 

Items
No. Item

1.

Minutes pdf icon PDF 238 KB

The Council is requested to approve as a correct record the minutes of the meeting held on 24 September 2019.

2.

Urgent Items

The Chairman will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

3.

Declarations of Interests

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

4.

Chairman's Announcements

Apologies for absence will be notified at this point.

 

The Chairman will make any specific announcements.

5.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time as amended by Full Council on 24 September 2019 the Council will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chairman’s discretion to extend that period.

RECOMMENDATION BY THE CABINET - 1 OCTOBER 2019

To consider the following recommendation of the Cabinet requiring the approval of the Council.

 

The report giving rise to this recommendation can be found in the papers for the meeting of the Cabinet on 1 October 2019.

6.

Increasing the provision of the Council's Temporary Accommodation at Freeland Close, Chichester pdf icon PDF 62 KB

The Council is requested to note the urgent decision taken.

RECOMMENDATIONS BY THE CABINET - 4 NOVEMBER 2019

To consider the following recommendations of the Cabinet requiring the approval of the Council.

 

The reports giving rise to these recommendations can be found in the papers for the meeting of the Cabinet on 4 November 2019.

7.

Determination of Council Tax Reduction Scheme for 2020 - 2021

The material relevant to this item is the report on pages 13 to 15 of the Cabinet agenda for 5 November 2019 and pages 1 to 32 of the Supplement to the Cabinet agenda for 5 November 2019.

 

The following recommendation was made to Council:

 

That the proposed Council Tax Reduction Scheme for 2020-2021 be approved.

8.

Financial Strategy and Plan 2020-21 to 2024-25 pdf icon PDF 148 KB

The material relevant to this item is the report on pages 17 to 22 of the Cabinet agenda for 5 November 2019 and pages 33 to 51 of the Supplement to the Cabinet agenda for 5 November 2019.

 

The following recommendations were made to Council:

 

1.    That the key financial principles and actions of the five year Financial Strategy set out in appendix 1 to the agenda report be approved.

2.    That the current five year Financial Model detailed in appendix 2 and the Resources Statement in appendix 3 to the agenda report be noted.

3.    That, having considered the recommendations from the Corporate Governance and Audit Committee, the Minimum Level of the General Fund Reserves is set at £6.3 million.

RECOMMENDATIONS BY THE CABINET - 3 DECEMBER 2019

To consider the following recommendations of the Cabinet requiring the approval of the Council.

 

The reports giving rise to these recommendations are in the papers for the meeting of the Cabinet on 3 December 2019.

9.

Extending Ultrafast Public Connectivity

The material relevant to this item is the report on pages 11 to 14 of the Cabinet agenda for 3 December 2019.

 

The report contains the following recommendation for the Cabinet to make to the Council:

 

That the Council underwrites the cost of the contract and that any costs not met by the Business Rates Pool for 2019/20 up to a maximum of £743,000 over a seven year period starting no earlier than 2021.

10.

Local Plan Review Way Forward

The material relevant to this item is the report on pages 15 to 28 of the Cabinet agenda for 3 December 2019 and the supplementary appendices pack.

 

The report contains the following recommendations for the Cabinet to make to the Council:

 

1.    That:

a.     the Summary of Representations included as Appendix 1 to this report is noted.

b.    the proposed Council responses to the representations set out in that document are agreed, and

c.    the Director of Planning and the Environment be authorised, following consultation with the Cabinet Member for Planning Services, to make minor amendments to the Summary of Representations and Responses prior to its publication.

2.    That the issues raised in the Summary of Representations document and the other relevant issues summarised in section 9 of this report are noted as key considerations for the ongoing production of the Local Plan.

3.    That the programme of further technical work set out in section 11 of this report is endorsed.

4.    That the implications for the distribution of development set out in section 12 of this report are endorsed, subject to further technical work and testing through Sustainability Appraisal and Habitats Regulations Assessment being completed.

11.

Resurfacing and Improved Drainage at Westhampnett Depot

The material relevant to this item is the report on pages 29 to 37 of the Cabinet agenda for 3 December 2019 and its part II appendix.

 

The report contains the following recommendations for the Cabinet to make to the Council:

 

1.    That Cabinet approves the inclusion of environmental and operational enhancements to the scheme set out section 5, subject to Council’s approval of the additional costs.

2.    That Cabinet recommends to Council to increase the budget from £592,000 to £850, 000, £650,000 funded from reserves and £200,000 from the Asset Replacement Programme. To enable the inclusion of additional works as set out in Section 5.

OTHER REPORTS

None.

12.

Questions to the Executive

Members are invited to ask a question of a member of the Executive (maximum of 40 minutes duration).

13.

Late Items

To consider any late items as follows:

 

a)    Items added to the agenda papers and made available for public inspection.

b)    Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

14.

Exclusion of the press and public

The Council is asked to consider in respect of agenda item 15 whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Parts 1 to 7 of Schedule 12A of the Local Government Act 1972, as indicated against the item and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

15.

Southern Gateway

The material relevant to this item is the report and its appendices contained in the restricted supplementary Cabinet agenda pack for 3 December 2019.

 

The report contains the following recommendation for the Cabinet to make to the Council:

 

Following “standstill” and dealing with any issues arising, and confirmation that WSCC have cleared their own governance processes, including call-in, that the Council select Developer A on Heads of Terms shown in Appendix 1 to deliver the Southern Gateway Masterplan regeneration project pursuant to the outcome of the Evaluation Report at Appendix 2 once matters of detail are finalised with the bidder.