Agenda

Council
Tuesday 23 July 2019 2.00 pm

Venue: Committee Rooms, East Pallant House. View directions

Contact: Lisa Higenbottam on 01243 534684  Email:  lhigenbottam@chichester.gov.uk

Items
No. Item

1.

Minutes pdf icon PDF 157 KB

To approve as a correct record the minutes of the meeting of the Annual Council meeting held on 21 May 2019.

2.

Urgent Items

The Chairman will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

3.

Declarations of Interests

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

4.

Chairman's Announcements

Apologies for absence will be notified at this point.

 

The Chairman will make any specific announcements.

5.

Public Question Time

Questions submitted by members of the public in writing by noon on the previous working day (for a period up to 15 minutes).

RECOMMENDATIONS BY THE CABINET - 4 JUNE 2019

To consider the following recommendations of the Cabinet requiring the approval of the Council.

6.

Resurfacing and Improved Drainage at Westhampnett Depot

The material relevant to this item is the report and appendix on pages 11 to 24 of the agenda pack considered by the Cabinet at its meeting on 4 June 2019.

 

The following recommendations were made to the Council:

 

RECOMMENDATION TO THE COUNCIL

 

1.     That the Council releases £392,000 from reserves and £200,000 from the Asset Replacement Programme to fund the resurfacing and improved drainage at Westhampnett Depot.

2.     That the Council uses Brexit funding of £31,000 to purchase a new fuel storage facility.

7.

Vehicle Wash-Down Facility at Westhampnett Depot

The material relevant to this item is the report and appendix on pages 25 to 39 of the agenda pack considered by the Cabinet at its meeting on 4 June 2019.


The following recommendation was made to the Council:

 

RECOMMENDATION TO THE COUNCIL

 

That the Council releases £199,400 from reserves to fund the provision of a vehicle wash-down facility at Westhampnett Depot.

RECOMMENDATION BY THE CABINET - 9 JULY 2019

To consider the following recommendation of the Cabinet requiring the approval of the Council.

8.

Chichester District Council Annual Report 2018-2019

The material relevant to this item is the report and its appendix on pages 11 to 53 of the agenda pack considered by the Cabinet at its meeting on 9 July 2019.

 

RECOMMENDATION TO THE COUNCIL

 

That the Council receives the Annual Report 2018-2019.

RECOMMENDATION FROM THE OVERVIEW AND SCRUTINY COMMITTEE

9.

Overview and Scrutiny Committee Annual Report pdf icon PDF 104 KB

The Overview and Scrutiny Committee Annual Report 2018-2019 and Work Programme 2019-2020 are attached to this agenda.

 

The following recommendation was made by the Overview and Scrutiny Committee at its meeting on 18 June 2019:

 

RECOMMENDATION TO THE COUNCIL

 

That the 2018-2019 Overview and Scrutiny Committee Annual Report and 2019-2020 Work Programme be noted.

Additional documents:

10.

Questions to the Executive

For a maximum of 40 minutes duration.

11.

Late Items

To consider any late items as follows:

 

a)    Items added to the agenda papers and made available for public inspection.

 

b)    Items which the Chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

12.

Exclusion of the press and public

The Council is asked to consider in respect of agenda items 12 and 13 to make the following resolution:

 

RESOLVED BY THE COUNCIL

 

That the press and public be excluded from the meeting during the consideration of agenda items 12 and 13 on the following ground of exemption in Part 1 of the Schedule 12A to the Local Government Act 1972  namely Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all circumstances of the case, the public interest in in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

Please note in respect of agenda item 13 attendance will be limited to members and approved officers only.

 

RECOMMENDATIONS BY THE CABINET - 9 JULY 2019

To consider the following recommendations from the Cabinet requiring the approval of the Council.

13.

Increased Commercialisation of the Council's Business and Waste and Recycling Service

The material relevant to this item is the report and appendix on pages 107 to 121 of the agenda pack considered by the Council at its meeting on 9 July 2019.

 

The following recommendation is included in the report:

 

RECOMMENDATION TO THE COUNCIL

 

That the Council releases £134,000 from reserves for the provision of a new vehicle for the Business Waste and Recycling Service as set out in the Project Initiation Document with an estimated payback period of 4 ½ years.

14.

Staffing Matter

The material relevant to this item is the report supplement pack for the 9 July 2019 Cabinet meeting issued separately to members.

 

The following recommendation is included in the report:

 

RECOMMENDATION TO THE COUNCIL

 

That the Council agrees the proposal as set out in paragraph 5 of the report.