Agenda, decisions and minutes
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Contact: Lisa Higenbottam on 01243 534684 Email: lhigenbottam@chichester.gov.uk
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Apologies for Absence Any apologies for absence that have been received will be noted at this point. Decision: Apologies for absence had been received from Mr J F Elliott and Mrs P Tull.
All other members of the Grants and Concessions Panel were present.
Minutes: Apologies for absence had been received from Mr J F Elliott and Mrs P Tull.
All other members of the Grants and Concessions Panel were present.
[Note The Grants and Concessions Panel is denoted hereafter in these minutes by GCP]
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Approval of the Minutes To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on 11 July 2018. Decision: RESOLVED
That the minutes of the Grants and Concessions Panel’s meeting on Wednesday 11 July 2018 be approved without amendment as a correct record.
Minutes: The Grants and Concessions Panel approved as a correct record without making any amendments the minutes of its previous meeting on Wednesday 11 July 2018, a copy of which was circulated with the agenda.
RESOLVED
That the minutes of the Grants and Concessions Panel’s meeting on Wednesday 11 July 2018 be approved as a correct record.
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Matters Arising from the Minutes Any matters arising as a result of the previous minutes. Decision: There were no matters arising from the minutes of the previous meeting. Minutes: There were no matters arising from the minutes of the previous meeting.
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Declarations of Interests Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting. Decision: Mrs Apel declared a prejudicial interest in respect of (a) agenda items 8, 9, 10, 11, 12 and 13 as a member of Chichester City Council and (b) agenda item 10 as a trustee of the Oxmarket Centre of Arts.
Mrs Dignum declared a prejudicial interest in respect of (a) agenda item 10 as a trustee of the Oxmarket Centre of Arts, (b) agenda item 11 as she had predetermined the merits by having agreed to speak in support of the prospective planning application in relation thereto and (c) agenda item 12 as a trustee of the Chichester Community Development Trust.
Mrs Plant declared a personal interest in respect of agenda item 22 as she was related to one of the applicant trustees of Fernhurst Village Hall.
Mr Hyland declared a personal interest in agenda item 10 as his father-in-law was a trustee of the Oxmarket Centre of Arts. Minutes: Mrs Apel declared a prejudicial interest in respect of (a) agenda items 8, 9, 10, 11, 12 and 13 as a member of Chichester City Council and (b) agenda item 10 as a trustee of the Oxmarket Centre of Arts.
Mrs Dignum declared a prejudicial interest in respect of (a) agenda item 10 as a trustee of the Oxmarket Centre of Arts, (b) agenda item 11 as she had predetermined the merits by having agreed to speak in support of the prospective planning application in relation thereto and (c) agenda item 12 as a trustee of the Chichester Community Development Trust.
Mrs Plant declared a personal interest in respect of agenda item 22 as she was related to one of the applicant trustees of Fernhurst Village Hall.
Mr Hyland declared a personal interest in agenda item 10 as his father-in-law was a trustee of the Oxmarket Centre of Arts.
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Members Report - Previously Funded New Homes Bonus Projects For noting. Decision: RESOLVED
That the agenda report on previously funded New Homes Bonus projects be noted.
Minutes: The GCP received for noting the agenda report which summarised previously funded new homes bonus (NHB) projects for the period 2013-2017 and included awards using 2017 NHB funding for the Battle’s Over Centenary Beacons Event.
Mrs Lintill commented on the very varied multitude of projects which had received NHB funding and which would not have come to fruition without that assistance.
RESOLVED
That the agenda report on previously funded New Homes Bonus projects be noted.
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Requests for New Homes Bonus Variations This report details four requests received for variation to New Homes Bonus funding. Decision: RESOLVED
(1) That the request by Chidham and Hambrook Parish Council for a variation in respect of funding provided in 2016 towards defibrillators be approved.
(2) That the request by Donnington Parish Council for an extension of one year in respect of funding provided in 2015 and subsequently varied in 2016 towards improvements to Donnington Parish Hall be approved.
(3) That the requests by Easebourne Parish Council for a variation in respect of funding provided in 2016 towards improvements at Wheelbarrow Castle and a road safety project be approved.
(4) That the request by Southbourne Parish Council for a variation in respect of funding provided in 2017 towards a community equipment store be approved.
Minutes: The GCP received and considered the agenda report and its two appendices with respect to four requests by respectively the parish councils for Chidham and Hambrook, Donnington, Easebourne and Southbourne for variations of previously approved New Homes Bonus (NHB) projects.
Mr Hyland presented the report by explaining each request in turn prior to the GCP reaching its decision as set out below.
Decision
The GCP unanimously agreed in respect of each of the aforesaid four variation requests to approve the making of the resolutions set out below.
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
(1) That the request by Chidham and Hambrook Parish Council for a variation in respect of funding provided in 2016 towards defibrillators be approved.
(2) That the request by Donnington Parish Council for an extension of one year in respect of funding provided in 2015 and subsequently varied in 2016 towards improvements to Donnington Parish Hall be approved.
(3) That the requests by Easebourne Parish Council for a variation in respect of funding provided in 2016 towards improvements at Wheelbarrow Castle and a road safety project be approved.
(4) That the request by Southbourne Parish Council for a variation in respect of funding provided in 2017 towards a community equipment store be approved.
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New Homes Bonus Application - Birdham For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Birdham Parish Council Declarations of Interest None Purpose Safety gates for parish playground area Sum Requested £4,697-75 Sum Approved £4,697-75 Reasons Enhancement to play amenity Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: [Note Prior to the consideration of the New Homes Bonus (NHB) applications at agenda items 7 to 44 inclusive Mr Hyland reviewed the principal aspects of and stages in the NHB process and distinguished it from that for discretionary grant applications]
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Birdham Parish Council Declarations of Interest None Purpose Safety gates for parish playground area Sum Requested £4,697-75 Sum Approved £4,697-75 Reasons Enhancement to play amenity Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chichester 1 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest Purpose Boxing Club transport Sum Requested £12,000 Sum Approved £12,000 Reasons Provision of transport for well-used youth facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest Purpose Boxing Club transport Sum Requested £12,000 Sum Approved £12,000 Reasons Provision of transport for well-used youth facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chichester 2 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest Purpose Nelson/Murray sculpture stage 2 Sum Requested £15,000 Sum Approved £15,000 Reasons Enhancing the public realm Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest Purpose Nelson/Murray sculpture stage 2 Sum Requested £15,000 Sum Approved £15,000 Reasons Enhancing the public realm Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chichester 3 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest Mr Hyland had a personal interest as his father-in-law was a trustee of the applicant Purpose Oxmarket Gallery Entrance Upgrade Sum Requested £15,000 Sum Approved £15,000 Reasons Improve visitor experience at this cultural attraction Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest Mr Hyland had a personal interest as his father-in-law was a trustee of the applicant Purpose Oxmarket Gallery Entrance Upgrade Sum Requested £15,000 Sum Approved £15,000 Reasons Improve visitor experience at this cultural attraction Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chichester 4 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest Purpose 104 The Hornet: A Hub for Community Services Sum Requested £15,000 Sum Approved £15,000 Reasons Establishment of a community hub Grant Conditions Award for the community facility as a whole and not specifically for the changing place facility specified in the application Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest Purpose 104 The Hornet: A Hub for Community Services Sum Requested £15,000 Sum Approved £15,000 Reasons Establishment of a community hub. The Grants and Concessions Panel felt that ascribing the funding to a specific element might complicate the process of drawing down on the award and so permitted wider use of the money through a condition. However the Grants and Concessions Panel still endorsed the inclusion of a Changing Place within the building as outlined in the bid. Grant Conditions Award for the community facility as a whole and not specifically for the changing place facility specified in the application Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chichester 5 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest Purpose The Clubhouse Lower Graylingwell – fit out, furnished and equipped for use Sum Requested £5,628 Sum Approved £5,628 Reasons Equip new community facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest Purpose The Clubhouse Lower Graylingwell – fit out, furnished and equipped for use Sum Requested £5,628 Sum Approved £5,628 Reasons Equip new community facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chichester 6 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest Purpose Installation of new fire-resistant wooden cladding and roof repairs – South Downs Planetarium Sum Requested £12,000 Sum Approved £12,000 Reasons Enhancement to visitor attraction Grant Conditions Notify applicant that further applications for projects will not be considered before completion fo previously funded projects Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chichester City Council Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest Purpose Installation of new fire-resistant wooden cladding and roof repairs – South Downs Planetarium Sum Requested £12,000 Sum Approved £12,000 Reasons Enhancement to visitor attraction Grant Conditions Notify applicant that further applications in respect of the South Downs Planetarium will not be considered before completion of previously funded projects Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chidham and Hambrook 1 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chidham and Hambrook Parish Council Declarations of Interest None Purpose Picket fence to create children’s outdoor play area at St Wilfrid’s Church Hall Sum Requested £4,614 Sum Approved £4,614 Reasons Improved safety for young children at this community building facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chidham and Hambrook Parish Council Declarations of Interest None Purpose Picket fence to create an enclosed children’s outdoor play area at St Wilfrid’s Church Hall Sum Requested £4,614 Sum Approved £4,614 Reasons Improved safety for young children at this community building facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chidham and Hambrook 2 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chidham and Hambrook Parish Council Declarations of Interest None Purpose Induction loop and public address system for Chidham Village Hall Sum Requested £3,317 Sum Approved £3,317 Reasons Enhancement to community facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chidham and Hambrook Parish Council Declarations of Interest None Purpose Induction loop and public address system for Chidham Village Hall Sum Requested £3,317 Sum Approved £3,317 Reasons Enhancement to community facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chidham and Hambrook 3 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chidham and Hambrook Parish Council Declarations of Interest None Purpose Interpretation board at The Dell Chidham Sum Requested £570 Sum Approved £570 Reasons Enhancement to public accessed open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant Chidham and Hambrook Parish Council Declarations of Interest None Purpose Interpretation board at The Dell Chidham Sum Requested £570 Sum Approved £570 Reasons Enhancement to public accessed open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Chidham and Hambrook 4 For decision. Decision: Applicant Chidham and Hambrook Parish Council Declarations of Interest None Purpose Benches and fencing at Hawthorne Meadow (public open space) Sum Requested £2,659-80 Sum Approved £2,659-80 Reasons Enhancement of newly acquired public open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Chidham and Hambrook Parish Council Declarations of Interest None Purpose Benches and fencing at Hawthorne Meadow (public open space) Sum Requested £2,659-80 Sum Approved £2,659-80 Reasons Enhancement of newly acquired public open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Donnington 1 For decision. Decision: Applicant Donnington Parish Council Declarations of Interest None Purpose Equipment at Wiston Avenue playground Sum Requested £3,604 Sum Approved £3,604 Reasons Enhancement of well-used play facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Donnington Parish Council Declarations of Interest None Purpose Equipment at Wiston Avenue playground Sum Requested £3,604 Sum Approved £3,604 Reasons Enhancement of well-used play facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Donnington 2 For decision. Decision: Applicant Donnington Parish Council Declarations of Interest None Purpose Wheelchair access to stage area of Donnington Parish Hall Sum Requested £9,362 Sum Approved £9,362 Reasons Improved access to a well-used community facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Donnington Parish Council Declarations of Interest None Purpose Wheelchair access to stage area of Donnington Parish Hall Sum Requested £9,362 Sum Approved £9,362 Reasons Improved access to a well-used community facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - East Wittering and Bracklesham For decision. Decision: Applicant East Wittering and Bracklesham Parish Council Declarations of Interest None Purpose Booker Green seafront improvements Sum Requested £12,000 Sum Approved £12,000 Reasons Enhancement of public open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant East Wittering and Bracklesham Parish Council Declarations of Interest None Purpose Booker Green seafront improvements Sum Requested £12,000 Sum Approved £12,000 Reasons Enhancement of public open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Easebourne For decision. Decision: Applicant Easebourne Parish Council Declarations of Interest None Purpose Easebourne Park Phase II (previously known as Wheelbarrow Castle Field) Sum Requested £12,536 Sum Approved £12,536 Reasons Enhancement of public open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Easebourne Parish Council Declarations of Interest None Purpose Easebourne Park Phase II (previously known as Wheelbarrow Castle Field) Sum Requested £12,536 Sum Approved £12,536 Reasons Enhancement of public open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Fernhurst For decision. Decision: Applicant Fernhurst Parish Council Declarations of Interest Mrs Plant declared a personal interest as a relative was one of the trustees of the applicant Purpose New stage curtains and tracking for Fernhurst Village Hall Sum Requested £2,000 Sum Approved £2,000 Reasons Improvements to a well-used community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Fernhurst Parish Council Declarations of Interest Mrs Plant declared a personal interest as a relative was one of the trustees of the applicant Purpose New stage curtains and tracking for Fernhurst Village Hall Sum Requested £2,000 Sum Approved £2,000 Reasons Improvements to a well-used community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Fishbourne For decision. Decision: Applicant Fishbourne Parish Council Declarations of Interest None Purpose Footpath linking the Fishbourne Centre to Blackboy Lane Sum Requested £11,400 Sum Approved £11,400 Reasons Improved access to public open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Fishbourne Parish Council Declarations of Interest None Purpose Footpath linking the Fishbourne Centre to Blackboy Lane Sum Requested £11,400 Sum Approved £11,400 Reasons Improved access to public open space Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Funtington For decision. Decision: Applicant Funtington Parish Council Declarations of Interest None Purpose Bridleway repairs (near Asdean) Sum Requested £2,650 Sum Approved £2,650 Reasons Enhancement to public bridleway Grant Conditions A revised quotation and a third quotation must first be obtained and provided Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Funtington Parish Council Declarations of Interest None Purpose Bridleway repairs (near Asdean) Sum Requested £2,650 Sum Approved £2,650 Reasons Enhancement to public bridleway Grant Conditions A revised quotation and a third quotation must first be obtained and provided Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Hunston For decision. Decision: Applicant Hunston Parish Council Declarations of Interest None Purpose Disabled toilet facilities for Hunston Village Hall Sum Requested £3,600 Sum Approved £3,600 Reasons Improvements to well-used community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Hunston Parish Council Declarations of Interest None Purpose Disabled toilet facilities for Hunston Village Hall Sum Requested £3,600 Sum Approved £3,600 Reasons Improvements to well-used community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Lavant For decision. Decision: Applicant Lavant Parish Council Declarations of Interest None Purpose New swings for playground Sum Requested £3,989 Sum Approved £3,989 Reasons Improvements to children’s playground Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Lavant Parish Council Declarations of Interest None Purpose New swings for playground Sum Requested £3,989 Sum Approved £3,989 Reasons Improvements to children’s playground Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Lynchmere For decision. Decision: Applicant Lynchmere Parish Council Declarations of Interest None Purpose New grave markers at Lynchmere burial ground Sum Requested £2,100 Sum Approved £1,410 Reasons Enhancement to burial amenity, limited to 110% maximum of the indicative New Homes Bonus figure for the parish Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Lynchmere Parish Council Declarations of Interest None Purpose New grave markers at Lynchmere burial ground Sum Requested £2,100 Sum Approved £1,410 Reasons Enhancement to burial amenity, limited to 110% maximum of the indicative New Homes Bonus figure for the parish Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Midhurst For decision. Decision: Applicant Midhurst Town Council Declarations of Interest None Purpose New heating Midhurst Old Library Sum Requested £17,700 Sum Approved £17,700 Reasons Improvements that will increase use of a community building Grant Conditions Sum not to be released until the applicant has acquired freehold ownership of the Old Library Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Midhurst Town Council Declarations of Interest None Purpose New heating Midhurst Old Library Sum Requested £17,700 Sum Approved £17,700 Reasons Improvements that will increase use of a community building. The Panel felt that ascribing the funding to a specific element might complicate the process of drawing down on the award, and have permitted wider use of the money through a condition. However the Grants and Concessions Panel still endorsed the inclusion of improved heating within the building as outlined in the bid. Grant Conditions Award for the improvements as a whole and not specifically for the heating specified in the application. Sum not to be released until the applicant has acquired freehold ownership of the Old Library Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Oving 1 For decision. Decision: Applicant Oving Parish Council Declarations of Interest None Purpose New chairs for Jubilee Hall Sum Requested £5,250 Sum Approved £5,250 Reasons Improvements to a well-used community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Oving Parish Council Declarations of Interest None Purpose New chairs for Jubilee Hall Sum Requested £5,250 Sum Approved £5,250 Reasons Improvements to a well-used community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Oving 2 For decision. Decision: Applicant Oving Parish Council Declarations of Interest None Purpose Donation to Scarecrow Day Sum Requested £450 Sum Approved NIL Reasons Application did not demonstrate how the shortfall in funding would be met in future years Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Oving Parish Council Declarations of Interest None Purpose Donation to Scarecrow Day Sum Requested £450 Sum Approved NIL Reasons Application did not demonstrate how the shortfall in funding would be met in future years Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Petworth For decision. Decision: Applicant Petworth Town Council Declarations of Interest None Purpose Cricket practice equipment Sum Requested £1,940 Sum Approved £1,940 Reasons Improvments to a growing sports organisation Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Petworth Town Council Declarations of Interest None Purpose Cricket practice equipment Sum Requested £1,940 Sum Approved £1,940 Reasons Improvements to a growing sports organisation Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Plaistow and Ifold 1 For decision. Decision: Applicant Plaistow and Ifold Parish Council Declarations of Interest None Purpose Ifold notice board doors Sum Requested £799-16 Sum Approved £799-16 Reasons Improvements to a well-used community communication facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Plaistow and Ifold Parish Council Declarations of Interest None Purpose Ifold notice board doors Sum Requested £799-16 Sum Approved £799-16 Reasons Improvements to a well-used community communication facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Plaistow and Ifold 2 For decision. Decision: Applicant Plaistow and Ifold Parish Council Declarations of Interest None Purpose Plaistow benches Sum Requested £1,118 Sum Approved £1,118 Reasons Improvements to street furniture Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Plaistow and Ifold Parish Council Declarations of Interest None Purpose Plaistow benches Sum Requested £1,118 Sum Approved £1,118 Reasons Improvements to street furniture Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Rogate For decision. Decision: Applicant Rogate Parish Council Declarations of Interest None Purpose Rake playground project Sum Requested £712 Sum Approved £712 Reasons Contribution towardsaspiration to create a children’s playground Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Rogate Parish Council Declarations of Interest None Purpose Rake playground project Sum Requested £712 Sum Approved £712 Reasons Contribution towardsaspiration to create a children’s playground Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Selsey For decision. Decision: Applicant Selsey Town Council Declarations of Interest None Purpose Inclusive play equipment at East Beach amenity area Sum Requested £15,000 Sum Approved £15,000 Reasons Improved play equipment with specific reference to children with disabilities Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Selsey Town Council Declarations of Interest None Purpose Inclusive play equipment at East Beach amenity area Sum Requested £15,000 Sum Approved £15,000 Reasons Improved play equipment with specific reference to children with disabilities Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Southbourne 1 For decision. Decision: Applicant Southbourne Parish Council Declarations of Interest None Purpose Recreation ground improvements Sum Requested £6,574-56 Sum Approved £6,574-56 Reasons Enhancements to public realm Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Southbourne Parish Council Declarations of Interest None Purpose Recreation ground improvements Sum Requested £6,574-56 Sum Approved £6,574-56 Reasons Enhancements to public realm Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Southbourne 2 For decision. Decision: Applicant Southbourne Parish Council Declarations of Interest None Purpose Automatic external defibrillator (AED) and cabinet Sum Requested £2,345 Sum Approved £2,345 Reasons Equipment to improve the chances of survival of those suffering cardiac arrest Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Southbourne Parish Council Declarations of Interest None Purpose Automatic external defibrillator (AED) and cabinet Sum Requested £2,345 Sum Approved £2,345 Reasons Equipment to improve the chances of survival of those suffering cardiac arrest Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Stedham and Iping For decision. Decision: Applicant Stedham with Iping Parish Council Declarations of Interest None Purpose Parish defibrillator Sum Requested £1,250 Sum Approved £1,250 Reasons Equipment to improve the chances of survival of those suffering cardiac arrest Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Stedham with Iping Parish Council Declarations of Interest None Purpose Parish defibrillator Sum Requested £1,250 Sum Approved £1,250 Reasons Equipment to improve the chances of survival of those suffering cardiac arrest Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Tangmere 1 For decision. Decision: Applicant Tangmere Parish Council Declarations of Interest None Purpose Village centre stage sound, lighting and projection Sum Requested £11,900 Sum Approved £11,900 Reasons Improvements to stage equipment at community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Tangmere Parish Council Declarations of Interest None Purpose Village centre stage sound, lighting and projection Sum Requested £11,900 Sum Approved £11,900 Reasons Improvements to stage equipment at community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Tangmere 2 For decision. Decision: Applicant Tangmere Parish Council Declarations of Interest None Purpose Seven trees Sum Requested £649-87 Sum Approved £649-87 Reasons Enhancement to the visual amenity of the local area Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Tangmere Parish Council Declarations of Interest None Purpose Seven trees Sum Requested £649-87 Sum Approved £649-87 Reasons Enhancement to the visual amenity of the local area Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Tangmere 3 For decision. Decision: Applicant Tangmere Parish Council Declarations of Interest None Purpose Portable speed indicator devices Sum Requested £5,710 Sum Approved £5,710 Reasons Identified community project to improve road safety Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Tangmere Parish Council Declarations of Interest None Purpose Portable speed indicator devices Sum Requested £5,710 Sum Approved £5,710 Reasons Identified community project to improve road safety Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - West Wittering For decision. Decision: Applicant West Wittering Parish Council Declarations of Interest None Purpose West Wittering Memorial Hall kitchen refurbishment Sum Requested £7,000 Sum Approved £7,000 Reasons Enhancement to community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant West Wittering Parish Council Declarations of Interest None Purpose West Wittering Memorial Hall kitchen refurbishment Sum Requested £7,000 Sum Approved £7,000 Reasons Enhancement to community building Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Westbourne For decision. Decision: Applicant Westbourne Parish Council Declarations of Interest None Purpose Traffic calming and speed watch group Sum Requested £5,000 Sum Approved £5,000 Reasons Identified community project to improve road safety Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Westbourne Parish Council Declarations of Interest None Purpose Traffic calming and speed watch group Sum Requested £5,000 Sum Approved £5,000 Reasons Identified community project to improve road safety Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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New Homes Bonus Application - Westhampnett For decision. Decision: Applicant Westhampnett Parish Council Declarations of Interest None Purpose Furniture for Westhampnett Community Hall Sum Requested £12,963 Sum Approved £12,963 Reasons Provide furniture for much anticipated community facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
Minutes: Applicant Westhampnett Parish Council Declarations of Interest None Purpose Furniture for Westhampnett Community Hall Sum Requested £12,963 Sum Approved £12,963 Reasons Provide furniture for much anticipated community facility Grant Conditions None Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application
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Next Meeting To note the date of the next meeting as Wednesday 10 October 2018 at 9.30am in Committee Room 2. Decision: It was noted that the next meeting of the Grants and Concessions Panel will take place on Wednesday 10 October 2018 at 09:30 in Committee Room 2 at East Pallant House.
Minutes: It was noted that the GCP’s next meeting will take place on Wednesday 10 October 2018 at 09:30 in Committee Room 2 at East Pallant House.
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