Agenda, decisions and minutes
Venue: Committee Room 2, East Pallant House. View directions
Contact: Lisa Higenbottam Email: lhigenbottam@chichester.gov.uk
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Apologies for Absence Any apologies for absence that have been received will be noted at this point. Minutes: No apologies for absence had been received.
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Approval of the Minutes PDF 88 KB To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on 18 October 2016. Minutes: RESOLVED
That the minutes of the Panel meeting held on Tuesday 18 October 2016 be approved and signed by the Chairman as a correct record.
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Matters Arising from the Minutes Any matters arising as a result of the previous minutes. Minutes: There were no matters arising.
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Declarations of Interest Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting. Minutes: Mr J W E Elliott declared a disclosable pecuniary interest in relation to agenda item five due to a business association with the applicant and withdrew from the room when this application was discussed.
Mrs Apel declared a personal interest in relation to agenda item 10 as a volunteer for City Angels and withdrew from the room when this application was discussed.
Mr Hyland declared a prejudicial interest in relation to agenda item 12 as a member of his family holds a senior role at St Wilfrid’s Hospice and withdrew from the room when this application was discussed.
Mrs Apel declared a personal interest in relation to agenda item 16 as a trustee of Stonepillow and withdrew from the room when this application was discussed.
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Discretionary Rate Relief Application For decision. Decision: Selsey Community Nursery:
Mr J W E Elliott declared a disclosable pecuniary interest due to a business association with the applicant and withdrew from the room when this application was discussed.
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:
That the Selsey Community Nursery request for discretionary rate relief be approved for the financial year 2016/17.
Alternative options considered and rejected:
That the Selsey Community Nursery request for discretionary rate relief be refused for the financial year 2016/17.
Minutes: Selsey Community Nursery:
Mr J W E Elliott declared a disclosable pecuniary interest due to a business association with the applicant and withdrew from the room when this application was discussed.
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:
That the Selsey Community Nursery request for discretionary rate relief be approved for the financial year 2016/17.
Alternative options considered and rejected:
That the Selsey Community Nursery request for discretionary rate relief be refused for the financial year 2016/17.
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Small Business Rent Support Scheme To note an application made to the Small Business Rent Support Scheme. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:
That the small business rent support scheme grant awarded to Signs in Sussex be noted. Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:
That the small business rent support scheme grant awarded to Signs in Sussex be noted.
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Enabling Grant Scheme A verbal update. Minutes: Mrs Pellett explained that the Economic Development Service have received an allocation of £71,428 from the West Sussex Pooled business rates Fund to support local businesses in the district. As a result the Economic Development Service launched the Enabling Grant Scheme on 1 December 2016 and 32 applications have been received totalling a £49,566.98 funding commitment. To date four applications have been approved; two applications relate to capital projects and two relate to websites securing 24 existing jobs with a potential creation of 17 jobs as a result of completing these projects.
Mrs Pellett agreed to provide a breakdown of the applicants, projects and the amount requested/allocated. A detailed report will be submitted to the March Panel.
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Request for New Homes Bonus Application Variation - Overview Report This reports details the two requests received for variation to New Homes Bonus funding.
Minutes: Members discussed the two requests for New Homes Bonus variation separately.
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Request for New Homes Bonus Variation 1 For decision. Decision: Selsey Town Council, New Homes Bonus
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:
That the proposed variation to funding awarded to Selsey Town Council from the New Homes Bonus (Parish Allocations) 2016 be approved.
Alternative options considered and rejected:
That the proposed variation to funding awarded to Selsey Town Council from the New Homes Bonus (Parish Allocations) 2016 be rejected.
Minutes: Selsey Town Council, New Homes Bonus
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:
That the proposed variation to funding awarded to Selsey Town Council from the New Homes Bonus (Parish Allocations) 2016 be approved.
Alternative options considered and rejected:
That the proposed variation to funding awarded to Selsey Town Council from the New Homes Bonus (Parish Allocations) 2016 be rejected.
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Request for New Homes Bonus Variation 2 For decision. Decision: West Dean Parish Council, New Homes Bonus
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:
That the proposed variation to funding awarded to West Dean Parish Council from the New Homes Bonus (Parish Allocations) 2015 be approved.
Alternative options considered and rejected:
That the proposed variation to funding awarded to West Dean Parish Council from the New Homes Bonus (Parish Allocations) 2015 be rejected.
Minutes: West Dean Parish Council, New Homes Bonus
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:
That the proposed variation to funding awarded to West Dean Parish Council from the New Homes Bonus (Parish Allocations) 2015 be approved.
Alternative options considered and rejected:
That the proposed variation to funding awarded to West Dean Parish Council from the New Homes Bonus (Parish Allocations) 2015 be rejected.
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Grants and Concessions Financial Summary To note the financial information, fast track grants approved since the last meeting and any grants nearing the three year cut off.
Minutes: The Panel considered the report. Mr Cooper drew attention to the value of the applications to be considered at the meeting and reminded the Panel that a sum of £85,753 remained.
The Panel noted the following fast track delegated grant applications decided since the last meeting:
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:
Applicant: Chichester Cloth Nappy Library, NCT (National Childbirth Trust) West Sussex Coastal Branch Priority: Environment Purpose: Setting up two long term real nappy loan kits to be made available to low income families Sum Requested: £473 Sum Approved: £473 Reasons: An environmentally friendly initiative Grant Conditions: N/A
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:
Applicant: Duncton Hall and Recreation Ground Priority: Improving Living Places and Spaces Purpose: New floor for Duncton Village Hall Sum Requested: £1,000 Sum Approved: £1,000 Reasons: Supporting improvements to a well-used community facility Grant Conditions: N/A
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:
Applicant: Pregnancy Options Centre Priority: Targeted Projects Purpose: Running costs including equipment to support service delivery Sum Requested: £900 Sum Approved: £900 Reasons: Provision of an essential service Grant Conditions: N/A
RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:
Applicant: Transition Chichester Priority: Economy Purpose: Funding to produce a new ‘Green Directory’ of local producers, growers, traders and service providers based in Chichester areas (PO18, PO19 and PO20) Sum Requested: £900 Sum Approved: £0 Reasons: Information that will be provided by the directory is already available elsewhere (via searches on the internet and farmers’ markets) Grant Conditions: N/A
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Grant Application - Improving Living Places and Spaces 1 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: City Angels Declarations of Interest:Mrs Apel declared a personal interest as a volunteer for City Angels and withdrew from the room when this application was discussed Priority: Improving Living Places and Spaces Purpose: Mobile vehicle costs, consumables/refreshments, staff and volunteer training and equipment Sum Requested: £5,000 Sum Approved: £3,000 Reasons: The organisation has a positive impact on the night time safety in the city centre but has submitted consecutive requests to the same level without firm new project elements Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: City Angels Declarations of Interest:Mrs Apel declared a personal interest as a volunteer for City Angels and withdrew from the room when this application was discussed Priority: Improving Living Places and Spaces Purpose: Mobile vehicle costs, consumables/refreshments, staff and volunteer training and equipment Sum Requested: £5,000 Sum Approved: £3,000 Reasons: The organisation has a positive impact on the night time safety in the city centre but has submitted consecutive requests to the same level without firm new project elements Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
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Grant Application - Improving Living Places and Spaces 2 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Cocking Village Hall Management Committee Declarations of Interest: N/A Priority: Improving Living Places and Spaces Purpose: Extension to the hall for safe and secure storage of tables, chairs and equipment Sum Requested: £2,000 Sum Approved: £2,000 Reasons: The additional space will allow larger and more varied group activities to take place at the hall Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Cocking Village Hall Management Committee Declarations of Interest: N/A Priority: Improving Living Places and Spaces Purpose: Extension to the hall for safe and secure storage of tables, chairs and equipment Sum Requested: £2,000 Sum Approved: £2,000 Reasons: The additional space will allow larger and more varied group activities to take place at the hall Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
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Grant Application - Improving Living Places and Spaces 3 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: St Wilfrid’s Hospice (South Coast) Declarations of Interest:Mr Hyland declared a prejudicial interest as a member of his family holds an honorary role at St Wilfrid’s Hospice and withdrew from the room when this application was discussed Priority: Improving Living Places and Spaces Purpose: Capital towards new hospice building Sum Requested: £50,000 Sum Approved: £25,000 Reasons: The Panel agreed that although the request is proportionately large compared to the normal grant threshold the reasoning behind the application is exceptional and the funds will assist to support expansion of a much needed provision for the district (please note the grant decision was made in line with the Cabinet Member for Community Services delegated authority) Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
RECOMMENDED TO THE CABINET:
That Cabinet consider provision of an additional £25,000 funding towards this application.
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: St Wilfrid’s Hospice (South Coast) Declarations of Interest:Mr Hyland declared a prejudicial interest as a member of his family holds an honorary role at St Wilfrid’s Hospice and withdrew from the room when this application was discussed Priority: Improving Living Places and Spaces Purpose: Capital towards new hospice building Sum Requested: £50,000 Sum Approved: £25,000 Reasons: The Panel agreed that although the request is proportionately large compared to the normal grant threshold the reasoning behind the application is exceptional and the funds will assist to support expansion of a much needed provision for the district (please note the grant decision was made in line with the Cabinet Member for Community Services delegated authority) Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
RECOMMENDED TO THE CABINET:
That Cabinet consider provision of an additional £25,000 funding towards this application.
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Grant Application - Improving Living Places and Spaces 4 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Tillington Parish Council Declarations of Interest: N/A Priority: Improving Living Places and Spaces Purpose: Extension to village hall Sum Requested: £10,000 Sum Approved: £10,000 Reasons: The additional space willincrease the number of activities that can be offered to the community Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Tillington Parish Council Declarations of Interest: N/A Priority: Improving Living Places and Spaces Purpose: Extension to village hall Sum Requested: £10,000 Sum Approved: £10,000 Reasons: The additional space willincrease the number of activities that can be offered to the community Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
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Grant Application - Targeted Projects 1 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Lifecentre Declarations of Interest: N/A Priority: Targeted Projects Purpose: Therapeutic counselling for survivors of rape and sexual abuse Sum Requested: £2,500 Sum Approved: £2,500 Reasons: The servicesupports vulnerable members of the community including those in Think Family Neighbourhoods Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Lifecentre Declarations of Interest: N/A Priority: Targeted Projects Purpose: Therapeutic counselling for survivors of rape and sexual abuse Sum Requested: £2,500 Sum Approved: £2,500 Reasons: The servicesupports vulnerable members of the community including those in Think Family Neighbourhoods Grant Conditions: N/A Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
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Grant Application - Targeted Projects 2 For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Relate North and South West Sussex Declarations of Interest: N/A Priority: Targeted Projects Purpose: Realteen/Family counselling for young people and families, prioritising Think Family Neighbourhoods Sum Requested: £3,000 Sum Approved: £3,000 Reasons: The servicesupports vulnerable members of the community including those in Think Family Neighbourhoods Grant Conditions: Priority for funding should be given to the Chichester District Think Family Neighbourhoods Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Relate North and South West Sussex Declarations of Interest: N/A Priority: Targeted Projects Purpose: Realteen/Family counselling for young people and families, prioritising Think Family Neighbourhoods Sum Requested: £3,000 Sum Approved: £3,000 Reasons: The servicesupports vulnerable members of the community including those in Think Family Neighbourhoods Grant Conditions: Priority for funding should be given to the Chichester District Think Family Neighbourhoods Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider granting an application to the full amount requested or refusing an application
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Recurring funding agreements with voluntary organisations Separate to the grants pot, the Panel monitors the performance of four key voluntary sector organisations. These Agreements are funded from base budget and delegated to the Director of Community Services. The Panel is asked to note the attached summary reports and to discuss the funding for 2017/18. Decision: Citizens Advice Bureau:
RECOMMENDED TO THE HEAD OF COMMUNITY SERVICE:
· That the performance of the Citizens Advice Arun and Chichester under their joint Funding Agreement during 2016/17 be noted · That funding for 2017/18 be released in line with the Countywide Contract
Stonepillow:
Mrs Apel declared a personal interest as a trustee of Stonepillow and withdrew from the room when this application was discussed.
RECOMMENDED TO THE HEAD OF COMMUNITY SERVICE:
· That the performance of Stonepillow in discharging the Funding Agreement for 2016/17 be noted · That funding be approved for three years as set out in section 5.4 of the report subject to annual confirmation of the budget
Voluntary Action Arun and Chichester:
RECOMMENDED TO THE HEAD OF COMMUNITY SERVICE:
· That the performance of Voluntary Action Arun and Chichester in discharging the Funding Agreement for 2016/17 be noted · That funding be approved for one year as set out in section 5.2 of the report (subject to the amended figure provided by officers at the meeting) · That early consideration be given to funding for Voluntary Action Arun and Chichester for the year 2018/19
Shopmobility (Chichester):
RECOMMENDED TO THE HEAD OF COMMUNITY SERVICE:
· That the performance of Shopmobility (Chichester) in discharging the Funding Agreement for 2016/17 be noted
· That two additional payments of £2,500 in 2016/17 and 2017/18 be approved towards the purchase of a replacement vehicle Minutes: Miss Williams explained that separate to the grants pot, the Panel is asked to monitor the performance of four key voluntary sector organisations. These Agreements are funded from base budget and delegated to the Director of Community Services. The Panel discussed detailed officer reports on each of the four organisations and made the following recommendations:
Citizens Advice Bureau:
RECOMMENDED TO THE HEAD OF COMMUNITY SERVICE:
· That the performance of the Citizens Advice Arun and Chichester under their joint Funding Agreement during 2016/17 be noted
Stonepillow:
Mrs Apel declared a personal interest as a trustee of Stonepillow and withdrew from the room when this application was discussed.
RECOMMENDED TO THE HEAD OF COMMUNITY SERVICE:
· That the performance of Stonepillow in discharging the Funding Agreement for 2016/17 be noted
Voluntary Action Arun and Chichester:
RECOMMENDED TO THE HEAD OF COMMUNITY SERVICE:
· That the performance of Voluntary Action Arun and Chichester in discharging the Funding Agreement for 2016/17 be noted
Shopmobility (Chichester):
RECOMMENDED TO THE HEAD OF COMMUNITY SERVICE:
· That the performance of Shopmobility (Chichester) in discharging the Funding Agreement for 2016/17 be noted
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Next Meeting To note the date of the next meeting as Thursday 16 March at 9.30am. Minutes: The Panel noted the date of the next meeting as Thursday 16 March at 9.30am.
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