Agenda, decisions and minutes

Grants and Concessions Panel - Thursday 22 October 2015 2.30 pm

Venue: Committee Room 1, East Pallant House. View directions

Contact: Lisa Higenbottam on 01243 534684 Email: lhigenbottam@chichester.gov.uk

Items
No.	Item
74.	Apologies for Absence Any apologies for absence that have been received will be noted at this point. Minutes: Apologies for absence had been received from Mrs Graves, Mr Curbishley and Miss Williams. Mrs Lintill welcomed Mr Gammon to his first meeting.
75.	Approval of the Minutes PDF 58 KB To approve as a correct record the minutes of the Grants and Concessions Panel meetings of 21 July 2015 and 24 September 2015. Additional documents: Minutes of 24 September 2015 , item 75. PDF 105 KB Minutes: That the minutes of the Panel meetings held on Tuesday 21 July 2015 and Thursday 24 September 2015 be approved and signed by the Chairman as a correct record.
76.	Matters Arising from the Minutes Any matters arising as a result of the previous minutes. Minutes: On 6 October 2015 Cabinet resolvedthat the recommendation of the Grants and Concessions Panel in relation to the one application received under the New Homes Bonus (Parish Allocations) Scheme that exceeds the Cabinet Member for Community Services’ £25,000 delegation limit, that is to award £42,430 to Chidham and Hambrook Parish Council in order to provide disabled access to the first floor of the Chidham and Hambrook Village Hall, be approved. The first Grants and Concessions Task and Finish Group meeting will take place on 10 November 2015. In reference to minute 31 of the 24 September 2015 Panel Mr Hyland explained that Bosham Parish Council had advised a variation to the project in that the single defibrillator had been costed at £1,885. This variation to the project was noted.
77.	Declarations of Interest Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting. Minutes: Mrs Apel declared a personal interest in relation to agenda item 6 as a trustee of Stonepillow.
78.	Concessionary Rent Application View the reasons why item 78. is restricted For decision. Decision: The Fernhurst Centre: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Lessee’s (The Fernhurst Centre) request to maintain the proportion of rent subsidy to market rent producing a small increase in the concessionary rent be agreed as set out in section 6 of the report. Alternative options considered and rejected: That the Lessee’s (The Fernhurst Centre) request to maintain the proportion of rent subsidy to market rent producing a small increase in the concessionary rent be rejected. Minutes: The Fernhurst Centre: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: That the Lessee’s (The Fernhurst Centre) request to maintain the proportion of rent subsidy to market rent producing a small increase in the concessionary rent be agreed as set out in section 6 of the report. Alternative options considered and rejected: That the Lessee’s (The Fernhurst Centre) request to maintain the proportion of rent subsidy to market rent producing a small increase in the concessionary rent be rejected.
79.	Grants and Concessions Draft Annual Report PDF 2 MB View the declarations of interest for item 79. For discussion. Minutes: At the Panels meeting held on 21 July 2015 Miss Williams invited members to email comments on the draft Grants and Concessions Annual Report. The Panel agreed the report was an impressive piece of hard work and highly informative. RESOLVED That the Grants and Concessions Annual Report 2014/15 be endorsed subject to the following amendments: 1. The amendment of the fast track allocation on page 34 to read £15,000 2. An addition to page 42 explaining where any changes to the priorities and principles of funding will sit in the annual report as a result of the Grants Task and Finish Group 3. The addition of funding agreements with Chichester Festival Theatre and Pallant House Gallery
80.	Grants and Concessions Financial Summary View the reasons why item 80. is restricted To note the financial information, fast track grants approved since the last meeting and any grants nearing the three year cut off. Minutes: The Panel considered the report. Mr Cooper drew attention to the value of the applications to be considered at the meeting and reminded the Panel that the budget would be a maximum of £250,000 for this year with £205,000 remaining. The Panel noted the following fast track delegated grant applications decided since the last meeting: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSOINS FAST TRACKPANEL: Applicant: The Chichester City Band Priority: Health and Wellbeing Purpose: Purchase of musical instruments Sum Requested: £1000 Sum Approved: £500 Reasons: Funding for the purchase of instruments is proportionate to the number of young people expected to use the service from Chichester District RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSOINS FAST TRACKPANEL: Applicant:Harting Village Pre-School Group Priority: Environment Purpose:Outdoor play space and access to nature Sum Requested: £1000 Sum Approved: £1000 Reasons:Increasing the sustainability of a charity run pre-school RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSOINS FAST TRACKPANEL: Applicant:Liaise @ Frontline Priority: Health and Wellbeing Purpose:Free help and debt advice service based in Petworth Sum Requested: £450 Sum Approved: £450 Reasons: Modest request for an essential service RESOLVED BY THE CABINET MEMBER FOR FINANCE IN CONSULATION WITH THE GRANTS AND CONCESSOINS FAST TRACKPANEL: Applicant:Petworth Youth Association Priority: Housing and Neighbourhoods Purpose:CCTV equipment purchase and installation Sum Requested: £450 Sum Approved: £450 Reasons:CCTV will help staff, volunteers and users feel safer which will in turn help maintain participation at the centre
81.	Grant Application - Economy 1 View the reasons why item 81. is restricted For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: The Hamblin Trust Declarations of Interest: N/A Priority: Economy Purpose: Provision of six holiday lodges for adults at the Hamblin Trust in Bosham Sum Requested: £15,000 Sum Approved: £15,000 Reasons: To support sustainability of the core business and provide accommodation to support the tourist industry of the district Grant Conditions: The grant will be awarded once building works are ready to commence Alternative options considered and rejected: £0 due to accommodation limited to adult guests Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: The Hamblin Trust Declarations of Interest: N/A Priority: Economy Purpose: Provision of six holiday lodges for adults at the Hamblin Trust in Bosham Sum Requested: £15,000 Sum Approved: £15,000 Reasons: To support sustainability of the core business and provide accommodation to support the tourist industry of the district Grant Conditions: The grant will be awarded once building works are ready to commence Alternative options considered and rejected: £0 due to accommodation limited to adult guests
82.	Grant Application - Economy 2 View the reasons why item 82. is restricted For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Young Start-Up Talent Ltd Declarations of Interest: N/A Priority: Economy Purpose: To establish a new entrepreneurial programme in Chichester district Sum Requested: £20,000 Sum Approved: £20,000 Reasons: To establish new businesses in the district and encourage partnerships between education and local businesses Grant Conditions: £10,000 to be awarded initially with a further £10,000 following a satisfactory report in six months supporting performance against delivery plan targets Alternative options considered and rejected: £20,000 in one lump sum Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Young Start-Up Talent Ltd Declarations of Interest: N/A Priority: Economy Purpose: To establish a new entrepreneurial programme in Chichester district Sum Requested: £20,000 Sum Approved: £20,000 Reasons: To establish new businesses in the district and encourage partnerships between education and local businesses Grant Conditions: £10,000 to be awarded initially with a further £10,000 following a satisfactory report in six months supporting performance against delivery plan targets Alternative options considered and rejected: £20,000 in one lump sum
83.	Grant Application - Health and Wellbeing View the reasons why item 83. is restricted For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Home-Start Chichester & District Declarations of Interest: N/A Priority: Health and Wellbeing Purpose: Supporting vulnerable families with young children who are experiencing stress, isolation and social exclusion in the Chichester District Sum Requested: £7,000 Sum Approved: £7,000 Reasons: To support those most vulnerable in the district Grant Conditions: N/A Alternative options considered and rejected: £0 due to repeat applications Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: Home-Start Chichester & District Declarations of Interest: N/A Priority: Health and Wellbeing Purpose: Supporting vulnerable families with young children who are experiencing stress, isolation and social exclusion in the Chichester District Sum Requested: £7,000 Sum Approved: £7,000 Reasons: To support those most vulnerable in the district Grant Conditions: N/A Alternative options considered and rejected: £0 due to repeat applications
84.	Grant Application - Housing and Neighbourhoods View the reasons why item 84. is restricted For decision. Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: The Phoenix Snak Shak Ltd Declarations of Interest: N/A Priority: Housing and Neighbourhoods Purpose: To continue providing the premises for the Snak Shak youth drop in based in Selsey Sum Requested: £5,000 Sum Approved: £5,000 Reasons: To support an organisation engaging with youth Grant Conditions: The grant is awarded on this occasion but the organisation is encouraged to discuss working with other similar provisions in the area Alternative options considered and rejected: £0 due to costs supporting rent payment Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL: Applicant: The Phoenix Snak Shak Ltd Declarations of Interest: N/A Priority: Housing and Neighbourhoods Purpose: To continue providing the premises for the Snak Shak youth drop in based in Selsey Sum Requested: £5,000 Sum Approved: £5,000 Reasons: To support an organisation engaging with youth Grant Conditions: The grant is awarded on this occasion but the organisation is encouraged to discuss working with other similar provisions in the area Alternative options considered and rejected: £0 due to costs supporting rent payment
85.	Next Meeting To note the date of the next meeting as Thursday 21 January 2016 at 2.30pm in Committee Room 1. Minutes: The date of the next meeting was confirmed as Thursday 21 January at 2.30pm in Committee Room 1.