Agenda, decisions and minutes
Venue: Committee Room 1, East Pallant House
Contact: Katherine Davis on 01243 534674 Email: kdavis@chichester.gov.uk
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Apologies for Absence Any apologies for absence that have been received will be noted at this point. Minutes: Apologies for absence were received from Mrs Apel and Mr Evans.
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Approval of the Minutes PDF 408 KB To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on 19 January 2022. Decision: The minutes of the meeting held on 19 January 2022 were agreed and signed as a correct record. Minutes: The minutes of the meeting held on 19 January 2022 were agreed and signed as a correct record.
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Matters Arising from the Minutes Any matters arising as a result of the previous minutes. Minutes: Minute 80 – Changes to Priorities and Principles of Grant Funding: Cabinet have approved the changes and officers have started to make the necessary amendments.
Minute 81 – Queen’s Platinum Jubilee – Grant Support: 31 applications for funding had been approved so far, totalling £7,650 out of the £10,000 available, and two applications were under consideration. The scheme’s proposal for lasting acts of commemoration had been well received.
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Declarations of Interest Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting. Decision: Mr Elliott declared a personal interest in respect of the application relating to Chichester College Group as he had XXXX Minutes: Mr Elliott declared a personal interest in respect of Agenda Item 15 as he had provided energy consultancy to the Chichester College Group.
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Grant Applications Financial Summary The Panel is requested to consider the individual summary sheets for applications for funding for 2021-22 Minutes: The Panel considered the report. Mr Cooper drew the Panel’s attention to the value of applications to be considered at the meeting.
He referred to paragraphs 3.2 and 3.3 and advised that agenda item 6 (The Murray Club – Bronze version of Murray/Nelson Sculpture) had already been determined and refused (the decision having been made by the Cabinet member for Planning in consultation with Mr Elliott and Mr Evans – all having been granted dispensations to enable them to consider the application). There were, therefore, now nine applications for consideration at today’s meeting to the value of £49,232. If members wished to support all the remaining applications, there would be an underspend of £13,456 against the remaining budget available.
The Panel agreed that the variation request, detailed at paragraph 3.6, in respect of an application from Ovation Music is determined by the Chairman outside of the Panel and the decision reported to the next Panel meeting on 29 June 2022.
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Grant Application - Improving Places and Spaces 1 For determination by Mrs S Taylor, Deputy Leader of the Council and Cabinet Member for Planning in consultation with Mr G Evans and Mr J Elliott Decision: RESOLVED BY THE MEMBER FOR PLANNING IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant: The Murray Club Declarations of Interest: None Purpose: Funding towards a bronze version of Murray/Nelson Sculpture Sum Requested: £15,000 Sum Approved: NIL Reasons: The proposed use of these monies does not represent value for money, and there is a lack of readiness for the project to proceed at present due to insufficient funds from other sources Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
Minutes: RESOLVED BY THE MEMBER FOR PLANNING IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL
Applicant: The Murray Club Declarations of Interest: None Purpose: Funding towards a bronze version of Murray/Nelson Sculpture Sum Requested: £15,000 Sum Approved: NIL Reasons: The proposed use of these monies does not represent value for money, and there is a lack of readiness for the project to proceed at present due to insufficient funds from other sources Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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Concessionary Rent Relief Application 1 For decision Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
That Cabinet approves the Lessee’s (Chichester Rugby Club) request for a rent subsidy as set out in Section 6 of the report.
Alternative options considered and rejected:
That Cabinet refuses the Lessee’s (Chichester Rugby Club) request for a rent subsidy as set out in Section 6 of the report.
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
That Cabinet approves the Lessee’s (Chichester Rugby Club) request for a rent subsidy as set out in Section 6 of the report.
Alternative options considered and rejected:
That Cabinet refuses the Lessee’s (Chichester Rugby Club) request for a rent subsidy as set out in Section 6 of the report.
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Concessionary Rent Relief Application 2
For decision Decision: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
That Cabinet approves the Lessee’s (Chichester Harbour and Selsey Sea Cadets) request for a rent subsidy as set out in Section 6 of the report.
Alternative options considered and rejected:
That Cabinet refuses the Lessee’s (Chichester Harbour and Selsey Sea Cadets) request for a rent subsidy as set out in Section 6 of the report.
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
That Cabinet approves the Lessee’s (Chichester Harbour and Selsey Sea Cadets) request for a rent subsidy as set out in Section 6 of the report.
Alternative options considered and rejected:
That Cabinet refuses the Lessee’s (Chichester Harbour and Selsey Sea Cadets) request for a rent subsidy as set out in Section 6 of the report.
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Grant Application - Economy Inward Investment For decision Decision: Applicant: Feel good Films Ltd Declarations of Interest: None Purpose: Funding towards the set up of a Creative Studio in the Chichester area Sum Requested: £5,000 Sum Approved: £5,000 Reasons: The project will improve the services offered to local clients through updated storage solutions, improved editing stations and production capacity Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
Applicant: Feel Food Films Ltd Declarations of Interest: None Purpose: Funding towards the set up of a Creative Studio in the Chichester area Sum Requested: £5,000 Sum Approved: £5,000 Reasons: The project will improve the services offered to local clients through updated storage solutions, improved editing stations and production capacity Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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Grant Application - Improving Places and Spaces 2 For decision Decision: Applicant: Chichester Festival Theatre Declarations of Interest: None Purpose: Funding towards the Carnival of Light Sum Requested: £15,000 Sum Approved: £15,000 Reasons: The project will provide culture and art opportunities in the District Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application. Minutes:
Applicant: Chichester Festival Theatre Declarations of Interest: None Purpose: Funding towards the Carnival of Light Sum Requested: £15,000 Sum Approved: £15,000 Reasons: The project will provide culture and art opportunities in the District Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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Grant Application - Improving Places and Spaces 3 For decision Decision: Applicant: Chichester Community Development Trust Declarations of Interest: None Purpose: Funding towards aSummer Garden Party Sum Requested: £7,600 Sum Approved: £7,600 Reasons: The project will help businesses and communities to participate in social, wellbeing, art and recycling activities they have been unable to do during Covid restrictions Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
Applicant: Chichester Community Development Trust Declarations of Interest: None Purpose: Funding towards aSummer Garden Party Sum Requested: £7,600 Sum Approved: £7,600 Reasons: The project will help businesses and communities to participate in social, wellbeing, art and recycling activities they have been unable to do during Covid restrictions Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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Grant Application - Improving Places and Spaces 4 For decision Decision: Applicant: Lavant Parish Council Declarations of Interest: None Purpose: Funding towards furnishings for the Lavant Parish Council Sports Pitch Sum Requested: £4,297 Sum Approved: £4,077 Reasons: Provision of equipment for the relocated Lavant Parish Council Sports Pitch Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application. Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
Applicant: Lavant Parish Council Declarations of Interest: None Purpose: Funding towards furnishings for the Lavant Parish Council Sports Pitch Sum Requested: £4,297 Sum Approved: £4,077 Reasons: Provision of equipment for the relocated Lavant Parish Council Sports Pitch. Sum approved reduced to 50% of project costs, the maximum percentage suggested by the scheme (see Eligibility Guidance notes) Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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Grant Application - Targeted Projects 1 For decision Decision: Applicant: Relate North & South West Sussex Declarations of Interest: None Purpose: Providing accessible and affordable relationship and family counselling Sum Requested: £2,327.00 Sum Approved: £2,327.00 Reasons: A contribution to the subsidy fund used to part-fund provision of a counselling service to the most vulnerable couples and families seeking support Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application. Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
Applicant: Relate North & South West Sussex Declarations of Interest: None Purpose: Providing accessible and affordable relationship and family counselling Sum Requested: £2,327.00 Sum Approved: £2,327.00 Reasons: A contribution to the subsidy fund used to part-fund provision of a counselling service to the most vulnerable couples and families seeking support Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application
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Grant Application - Targeted Projects 2 For decision Decision: Applicant: Parochial Church Council of Southbourne with West Thorney Declarations of Interest: None Purpose: Funding towards Lift replacement in St John’s Church Centre (community hall) Sum Requested: £5,000 Sum Approved: £5,000 Reasons: To enable all users to have full access to the community hall and its activities Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application. Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
Applicant: Parochial Church Council of Southbourne with West Thorney Declarations of Interest: None Purpose: Funding towards Lift replacement in St John’s Church Centre (community hall) Sum Requested: £5,000 Sum Approved: £5,000 Reasons: To enable all users to have full access to the community hall and its activities Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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Grant Application - Targeted Projects 3 For decision Decision: Applicant: Chichester College Group Declarations of Interest: Mr Elliott declared a personal interest as he had provided energy consultancy to the Chichester College Group Purpose: Funding towards ‘We are the People’ exhibition Sum Requested: £2,808 Sum Approved: £2,808 Reasons: To promote volunteers and volunteering to a large audience Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
Applicant: Chichester College Group Declarations of Interest: Mr Elliott declared a personal interest as he had provided energy consultancy to the Chichester College Group Purpose: Funding towards ‘We are the People’ exhibition Sum Requested: £2,808 Sum Approved: £2,808 Reasons: To promote volunteers and volunteering to a large audience Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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Grant Application - Targeted Projects 4 For decision Decision: Applicant: West Sussex Mediation Service Declarations of Interest: None Purpose: Funding towards provision of Free Mediation Services across Chichester Sum Requested: £3,200 Sum Approved: £3,200 Reasons: Resolution of disputes that might otherwise escalate and involve other agencies Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
Applicant: West Sussex Mediation Service Declarations of Interest: None Purpose: Funding towards provision of Free Mediation Services across Chichester Sum Requested: £3,200 Sum Approved: £3,200 Reasons: Resolution of disputes that might otherwise escalate and involve other agencies Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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Grant Application - Targeted Projects 5 For decision Decision: Applicant: Chichester City Centre Drop In (operating as the Bell Tower Drop-In) Declarations of Interest: None Purpose: Funding towards the ‘BT Life Project’ Sum Requested: £4,000 Sum Approved: £4,000 Reasons: The project will offer additional young people the opportunity to learn new skills around cooking, eating and conversation Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
Minutes: RESOLVED BY THE CABINET MEMBER FOR COMMUNITIES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:
Applicant: Chichester City Centre Drop In (operating as the Bell Tower Drop-In) Declarations of Interest: None Purpose: Funding towards the ‘BT Life Project’ Sum Requested: £4,000 Sum Approved: £4,000 Reasons: The project will offer additional young people the opportunity to learn new skills around cooking, eating and conversation Grant Conditions: Subject to a Funding Agreement Alternative options considered and rejected: The Panel considers whether or not to support every application so will always consider not granting an application.
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New Environmental Funding Principle Officers to provide example summaries incorporating new funding principle, to consider how applicants will address their environmental impacts and how that will factor into Panel decisions Minutes: Officers provided example summaries incorporating the new Environmental funding principle to consider how applicants will address their environmental impacts and how that will factor into the Panel’s decisions.
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Next Meeting To note the date of the next meeting as. 29 June 2022 at 9.30am. Minutes: The next meeting will be held virtually on 29 June 2022 at 9.30am.
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