Agenda, decisions and minutes

Any apologies for absence that have been received will be noted at this point.

Apologies for absence had been received from Cllr Gareth Evans, Cllr Norma Graves and Cllr Gordon McAra.

For decision.

That the Cabinet Member for Community Services and Culture in consultation with Grants and Concessions Panel approve the application presented in the report.

Mr Briscoe welcomed Mr Christian Melgar from Arun District Council, who was attending to provide background and answer any questions members may have on the Landlord Accreditation Scheme. Mr Nicholas Bennett, Divisional Manager, Democratic and Legal Services was also in attendance. As the matter was a confidential staffing matter Mr Hyland and Miss Beeney withdrew from the meeting whilst the decision was taken.

That the Cabinet Member for Community Services and Culture in consultation with Grants and Concessions Panel approve the application presented in the report.

For decision.

That the Cabinet Member for Community Services and Culture in consultation with Grants and Concessions Panel approve the application presented in the report.

Mr Hyland and Miss Beeney withdrew from the meeting whilst the decision was taken.

That the Cabinet Member for Community Services and Culture in consultation with Grants and Concessions Panel approve the application presented in the report.

To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on Wednesday 24 June 2020 at 9.30am.

The minutes of the meeting held on Wednesday 24 June were agreed as a correct record.

Any matters arising as a result of the previous minutes.

There were no matters arising from the previous minutes.

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Mrs Apel declared a prejudicial interest in respect of agenda items; 7, 11, 12, 13, 14 and 15 as member of Chichester City Council.

Mr Briscoe declared a prejudicial interest in respect of agenda items 37 and 38 as a member of Westbourne Parish Council.

Mr Rogers declared a prejudicial interest in respect of agenda item 17 as a Trustee of Chidham Village Hall.

Mrs Sharp declared a prejudicial interest in respect of agenda items; 7, 11, 12, 13, 14 and 15 as member of Chichester City Council.

Members are asked to note the update provided in the Members Report and to decide on the New Homes Variation Requests from Chichester City Council and Birdham Parish Council contained within the report.

Requests for New Homes Bonus Variations

Chichester City Council

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed extension to funding awarded to Chichester City Council from the New Homes Bonus (Parish Allocations) 2017 as set out on page 7 of the report be approved.

Alternative options considered and rejected:

That the proposed extension to funding awarded to Chichester City Council from the New Homes Bonus (Parish Allocations) 2017 as set out on page 7 of the report be refused.

Southbourne Parish Council

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed variation to funding awarded to Southbourne Parish Council from the New Homes Bonus (Parish Allocations) 2018 as set out on page 7 of the report be approved.

Alternative options considered and rejected:

That the proposed extension to funding awarded to Southbourne Parish Council from the New Homes Bonus (Parish Allocations) 2018 as set out on page 7 of the report be refused.

Mr Briscoe explained to the Panel that there was an error in the agenda title and Panel members were being asked to take a decision on a variation request for Southbourne Parish Council and not Birdham Parish Council.

Mr Hyland presented the members report of previously funded New Home Bonus (NHB) projects for the period 2015 – 2019.

He drew the panel’s attention to a New Homes Bonus received by East Lavington Parish Council in 2017 and explained that the project for which the monies had been applied for was no longer viable. Officers have been in contact with East Lavington to ask what their intention is and whether they wish to apply for a variation request or return the monies. The Panel members agreed that if East Lavington wished to keep funds then a formal variation request must be presented at the meeting on Wednesday 16 October.

Mr Hyland drew the Panel’s attention to the two variation requests, set out on page 43 of the agenda pack.

Requests for New Homes Bonus Variations

Chichester City Council

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed extension to funding awarded to Chichester City Council from the New Homes Bonus (Parish Allocations) 2017 as set out on page 7 of the report be approved.

Alternative options considered and rejected:

That the proposed extension to funding awarded to Chichester City Council from the New Homes Bonus (Parish Allocations) 2017 as set out on page 7 of the report be refused.

Southbourne Parish Council

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed variation to funding awarded to Southbourne Parish Council from the New Homes Bonus (Parish Allocations) 2018 as set out on page 7 of the report be approved.

Alternative options considered and rejected:

That the proposed extension to funding awarded to Southbourne Parish Council from the New Homes Bonus (Parish Allocations) 2018 as set out on page 7 of the report be refused.

A brief overview of the scheme for noting.

Mr Hyland provided a verbal overview to the Panel about the NHB (Parish Allocations) Scheme.

He explained that the NHB (Parish Allocations) is an allocation of funding exclusively available to Parish Councils. As the applications to the fund are made by Parish Councils they do not undergo the same financial checks applied to other organisations and groups, as they themselves are an audited body. When applying for NHB funding the parishes are either directly delivering the project or are working with a delivery partner; for example a Village Hall Trust.

A significant difference in NHB funding is the breadth of project that funding can be applied for as projects do not have to conform to the three funding priorities; Economy, Improving Places and Spaces and Targeted projects. For example highways projects can be applied for.

Mr Hyland explained that there are six checks that each application is assessed against;

1.    Expected benefit

2.    Evidence of community need

3.    Public support and process for identifying projects

4.    Sustainability

5.    Of the project

6.    Level of financial contribution

Mr Hyland did highlight that due to the lockdown some of the tests had been more difficult for Parishes, such as gathering quotes.

Mr Hyland explained that if a project been applied for was also included on the IBP it was looked upon more favourably when assessing the application. He added that applications were also cross checked against the Community Facilities Audit, which is a database held by Chichester District Council and updated annually.

Mr Briscoe thanked Mr Hyland for the update.  

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Birdham Parish Council

Declarations of interest: N/A

Purpose: To provide a new bus shelter

Sum requested: £6,327.06

Sum approved: £6,327.06

Reasons: Improvements to street furniture

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Birdham Parish Council

Declarations of interest: N/A

Purpose: To provide a new bus shelter

Sum requested: £6,327.06

Sum approved: £6,327.06

Reasons: Improvements to street furniture

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Boxgrove Parish Council

Declarations of interest: N/A

Purpose: Playground project

Sum requested: £811.16

Sum approved: £811.16

Reasons: To improve and enhance a popular play facility

Grants Conditions: none

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Boxgrove Parish Council

Declarations of interest: N/A

Purpose: Playground project

Sum requested: £811.16

Sum approved: £811.16

Reasons: To improve and enhance a popular play facility

Grants Conditions: none

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: Refurbishment of former marketing suite

Sum requested: £5,000

Sum approved: £5,000

Reasons: To create a community health and wellbeing hub that focuses on the physical and mental health of the community.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: Refurbishment of former marketing suite

Sum requested: £5,000

Sum approved: £5,000

Reasons: To create a community health and wellbeing hub that focuses on the physical and mental health of the community.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: New extension, installation and equipping of kitchen space

Sum requested: £15,000

Sum approved: £15,000

Reasons: Improvements to a well used community building

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: New extension, installation and equipping of kitchen space

Sum requested: £15,000

Sum approved: £15,000

Reasons: Improvements to a well used community building

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: To provide specially adapted bike

Sum requested: £7,965.13

Sum approved: £7,965.13

Reasons: To improve the wellbeing of elderly and isolated members of community.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: To provide specially adapted bike

Sum requested: £7,965.13

Sum approved: £7,965.13

Reasons: To improve the wellbeing of elderly and isolated members of community.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: Portico enclosure project – design stage

Sum requested: £6,000

Sum approved: £6,000

Reasons: To support the increased use of a well used building

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: Portico enclosure project – design stage

Sum requested: £6,000

Sum approved: £6,000

Reasons: To support the increased use of a well used building

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of interest.

Purpose: Council House re-roofing

Sum requested: £15,584.51

Sum approved: £15,584.51

Reasons: To safeguard and improve the future use of a well used and popular building

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chichester City Council

Declarations of interest: Mrs Apel and Mrs Sharp withdrew from the meeting in accordance with their declaration of interest.

Purpose: Council House re-roofing

Sum requested: £15,584.51

Sum approved: £15,584.51

Reasons: To safeguard and improve the future use of a well used and popular building

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chidham & Hambrook Parish Council 

Declarations of interest: N/A

Purpose: Tree planting on roadside verge in the Parish

Sum requested: £1,500

Sum approved: £1,500

Reasons: Improvement to the street scene within the Parish and improve air quality for residents

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chidham & Hambrook Parish Council 

Declarations of interest: N/A

Purpose: Tree planting on roadside verge in the Parish

Sum requested: £1,500

Sum approved: £1,500

Reasons: Improvement to the street scene within the Parish and improve air quality for residents

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chidham & Hambrook Parish Council 

Declarations of interest: Mr Rogers withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: Refurbishment of stage at Chidham Village Hall

Sum requested: £11,092.82

Sum approved: £11,092.82

Reasons: To improve the facilities offered and increase the use of a popular community building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Chidham & Hambrook Parish Council 

Declarations of interest: Mr Rogers withdrew from the meeting in accordance with their declaration of a prejudicial interest.

Purpose: Refurbishment of stage at Chidham Village Hall

Sum requested: £11,092.82

Sum approved: £11,092.82

Reasons: To improve the facilities offered and increase the use of a popular community building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Donnington Parish Council 

Declarations of interest: N/A

Purpose: Donnington Parish Hall disabled access

Sum requested: £2,616

Sum approved: £2,616

Reasons: To improve access to the village hall and encourage greater use of the building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed variation to funding awarded to Donnington Parish Council from the New Homes Bonus (Parish Allocations) 2018 as set out on page 63 of the report be approved.

Alternative options considered and rejected:

That the proposed extension to funding awarded to Donnington Parish Council from the New Homes Bonus (Parish Allocations) 2018 as set out on page 63 of the report be refused.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Donnington Parish Council 

Declarations of interest: N/A

Purpose: Donnington Parish Hall disabled access

Sum requested: £2,616

Sum approved: £2,616

Reasons: To improve access to the village hall and encourage greater use of the building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed variation to funding awarded to Donnington Parish Council from the New Homes Bonus (Parish Allocations) 2018 as set out on page 63 of the report be approved.

Alternative options considered and rejected:

That the proposed extension to funding awarded to Donnington Parish Council from the New Homes Bonus (Parish Allocations) 2018 as set out on page 63 of the report be refused.

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Easebourne Parish Council 

Declarations of interest: N/A

Purpose: Parish plants and pointers

Sum requested: £11,120.05

Sum approved: £11,120.05

Reasons: To improve the street scene throughout the village, provide traffic calming measures to lower speeds and improve the wellbeing of residents.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Easebourne Parish Council 

Declarations of interest: N/A

Purpose: Parish plants and pointers

Sum requested: £11,120.05

Sum approved: £11,120.05

Reasons: To improve the street scene throughout the village, provide traffic calming measures to lower speeds and improve the wellbeing of residents.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: East Wittering and Bracklesham Parish Council  

Declarations of interest: N/A

Purpose: Downview Pavilion Refurbishment

Sum requested: £15,000

Sum approved: £15,000

Reasons: Improvements to a well used community building and encourage greater use.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: East Wittering and Bracklesham Parish Council  

Declarations of interest: N/A

Purpose: Downview Pavilion Refurbishment

Sum requested: £15,000

Sum approved: £15,000

Reasons: Improvements to a well used community building and encourage greater use.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Fishbourne Parish Council  

Declarations of interest: N/A

Purpose: To provide a new bus shelter

Sum requested: £7,358.86

Sum approved: £7,358.86

Reasons: Improvements to street furniture

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Fishbourne Parish Council  

Declarations of interest: N/A

Purpose: To provide a new bus shelter

Sum requested: £7,358.86

Sum approved: £7,358.86

Reasons: Improvements to street furniture

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Funtington Parish Council 

Declarations of interest: N/A

Purpose: English Oak benches for the village green

Sum requested: £1,147.71

Sum approved: £1,147.71

Reasons: Enhancement of the public open space within the Parish.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Funtington Parish Council 

Declarations of interest: N/A

Purpose: English Oak benches for the village green

Sum requested: £1,147.71

Sum approved: £1,147.71

Reasons: Enhancement of the public open space within the Parish.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Loxwood Parish Council 

Declarations of interest: N/A

Purpose: Squash court renovation project

Sum requested: £2,880

Sum approved: £2,880

Reasons: To improve the facilities of a popular sporting facility within the Parish

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Loxwood Parish Council 

Declarations of interest: N/A

Purpose: Squash court renovation project

Sum requested: £2,880

Sum approved: £2,880

Reasons: To improve the facilities of a popular sporting facility within the Parish

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Loxwood Parish Council  

Declarations of interest: N/A

Purpose: Loxwood Football Club grounds machinery

Sum requested: £3,750

Sum approved: £3,750

Reasons: To provide new equipment for the improved management of a popular local sporting facility.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Loxwood Parish Council  

Declarations of interest: N/A

Purpose: Loxwood Football Club grounds machinery

Sum requested: £3,750

Sum approved: £3,750

Reasons: To provide new equipment for the improved management of a popular local sporting facility.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Midhurst Town Council  

Declarations of interest: N/A

Purpose: Cemetery renovation project

Sum requested: £4,900

Sum approved: £4,900

Reasons: To enhance and protect a community asset.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Midhurst Town Council  

Declarations of interest: N/A

Purpose: Cemetery renovation project

Sum requested: £4,900

Sum approved: £4,900

Reasons: To enhance and protect a community asset.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: North Mundham Parish Council  

Declarations of interest: N/A

Purpose: Provide outdoor gym/exercise equipment

Sum requested: £4,742.38

Sum approved: £4,742.38

Reasons: To enhance the existing facilities and promote the health and wellbeing of residents.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: North Mundham Parish Council  

Declarations of interest: N/A

Purpose: Provide outdoor gym/exercise equipment

Sum requested: £4,742.38

Sum approved: £4,742.38

Reasons: To enhance the existing facilities and promote the health and wellbeing of residents.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Oving Parish Council  

Declarations of interest: N/A

Purpose: Oving Jubilee Hall replacement boiler

Sum requested: £10,327.90

Sum approved: £10,327.90

Reasons: Improvements to a well used community building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Oving Parish Council  

Declarations of interest: N/A

Purpose: Oving Jubilee Hall replacement boiler

Sum requested: £10,327.90

Sum approved: £10,327.90

Reasons: Improvements to a well used community building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Oving Parish Council  

Declarations of interest: N/A

Purpose: Oving Jubilee Hall Solar Panels

Sum requested: £11,500

Sum approved: £11,500

Reasons: Improvements to a well used community building and provide environmental benefits.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Oving Parish Council  

Declarations of interest: N/A

Purpose: Oving Jubilee Hall Solar Panels

Sum requested: £11,500

Sum approved: £11,500

Reasons: Improvements to a well used community building and provide environmental benefits.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Plaistow and Ifold Parish Council  

Declarations of interest: N/A

Purpose: Safer bus stop project – phase one

Sum requested: £3,924.72

Sum approved: £3,924.72

Reasons: To provide safer bus stops throughout the Parish and encourage a greater use of public transport.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Plaistow and Ifold Parish Council  

Declarations of interest: N/A

Purpose: Safer bus stop project – phase one

Sum requested: £3,924.72

Sum approved: £3,924.72

Reasons: To provide safer bus stops throughout the Parish and encourage a greater use of public transport.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Selsey Town Council  

Declarations of interest: N/A

Purpose: Reinstating the Recreation Ground Playground

Sum requested: £18,805.97

Sum approved: £18,805.97

Reasons: To provide a new inclusive playground to encourage and promote a healthy lifestyle.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Selsey Town Council  

Declarations of interest: N/A

Purpose: Reinstating the Recreation Ground Playground

Sum requested: £18,805.97

Sum approved: £18,805.97

Reasons: To provide a new inclusive playground to encourage and promote a healthy lifestyle.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Sidlesham Parish Council  

Declarations of interest: N/A

Purpose: New mower for the Memorial Ground Pitches

Sum requested: £3,400

Sum approved: £3,400

Reasons: To provide new equipment for the improved management of a popular local sporting facility.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Sidlesham Parish Council  

Declarations of interest: N/A

Purpose: New mower for the Memorial Ground Pitches

Sum requested: £3,400

Sum approved: £3,400

Reasons: To provide new equipment for the improved management of a popular local sporting facility.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Southbourne Parish Council  

Declarations of interest: N/A

Purpose: To provide fitness equipment and a wet pour surface

Sum requested: £23,057.75

Sum approved: £23,057.75

Reasons: To encourage and promote a healthy lifestyle within the community.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Southbourne Parish Council  

Declarations of interest: N/A

Purpose: To provide fitness equipment and a wet pour surface

Sum requested: £23,057.75

Sum approved: £23,057.75

Reasons: To encourage and promote a healthy lifestyle within the community.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Stedham with Iping Parish Council 

Declarations of interest: N/A

Purpose: Community Health and Wellbeing – Playground phase 1

Sum requested: £1,144

Sum approved: £1,144

Reasons: Improvement of play facilities to enhance physical and mental and wellbeing.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed variation to funding awarded to Stedham with Iping Parish Council from the New Homes Bonus (Parish Allocations) 2019 as set out on page 93 of the report be approved.

Alternative options considered and rejected:

That the proposed extension to funding awarded to Stedham with Iping Parish Council from the New Homes Bonus (Parish Allocations) 2019 as set out on page 93 of the report be refused.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Stedham with Iping Parish Council 

Declarations of interest: N/A

Purpose: Community Health and Wellbeing – Playground phase 1

Sum requested: £1,144

Sum approved: £1,144

Reasons: Improvement of play facilities to enhance physical and mental and wellbeing.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

That the proposed variation to funding awarded to Stedham with Iping Parish Council from the New Homes Bonus (Parish Allocations) 2019 as set out on page 93 of the report be approved.

Alternative options considered and rejected:

That the proposed extension to funding awarded to Stedham with Iping Parish Council from the New Homes Bonus (Parish Allocations) 2019 as set out on page 93 of the report be refused.

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Tangmere Parish Council  

Declarations of interest: N/A

Purpose: Accessible play equipment

Sum requested: £24,876

Sum approved: £24,876

Reasons: To enhance the range of play equipment and improve safety for those accessing the facility.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Tangmere Parish Council  

Declarations of interest: N/A

Purpose: Accessible play equipment

Sum requested: £24,876

Sum approved: £24,876

Reasons: To enhance the range of play equipment and improve safety for those accessing the facility.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Tangmere Parish Council  

Declarations of interest: N/A

Purpose: Outdoor water bottle foundation

Sum requested: £2,146

Sum approved: £2,146

Reasons: To prevent plastic pollution and reduce single use plastic.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Tangmere Parish Council  

Declarations of interest: N/A

Purpose: Outdoor water bottle foundation

Sum requested: £2,146

Sum approved: £2,146

Reasons: To prevent plastic pollution and reduce single use plastic.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Tangmere Parish Council  

Declarations of interest: N/A

Purpose: Water supply to Youth Hall

Sum requested: £3,807

Sum approved: £3,807

Reasons: To improve facilities at a popular and well used community building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Tangmere Parish Council  

Declarations of interest: N/A

Purpose: Water supply to Youth Hall

Sum requested: £3,807

Sum approved: £3,807

Reasons: To improve facilities at a popular and well used community building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

Mr Briscoe declared a prejudicial interest and withdrew from the room during the discussion. Mrs Apel took the Chair. Following the meeting Mrs Lintill, the Leader considered the recommendation provided by the Panel and made the decision outlined below.

RESOLVED BY THE LEADER IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Westbourne Parish Council  

Declarations of interest: Mr Briscoe left the meeting in accordance with his declaration of a prejudicial interest. Mrs Apel chaired the meeting in his absence

Purpose: Tree planting in Westbourne

Sum requested: £2,250

Sum approved: £2,250

Reasons: To improve the street scene and provide environmental value.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

Mr Briscoe declared a prejudicial interest and withdrew from the room during the discussion. Mrs Apel took the Chair. Following the meeting Mrs Lintill, the Leader considered the recommendation provided by the Panel and made the decision outlined below.

RESOLVED BY THE LEADER IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Westbourne Parish Council  

Declarations of interest: Mr Briscoe left the meeting in accordance with his declaration of a prejudicial interest. Mrs Apel chaired the meeting in his absence

Purpose: Tree planting in Westbourne

Sum requested: £2,250

Sum approved: £2,250

Reasons: To improve the street scene and provide environmental value.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

Mr Briscoe declared a prejudicial interest and withdrew from the room during the discussion. Mrs Apel took the Chair. Following the meeting Mrs Lintill, the Leader considered the recommendation provided by the Panel and made the decision outlined below.

RESOLVED BY THE LEADER IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Westbourne Parish Council  

Declarations of interest: Mr Briscoe left the meeting in accordance with his declaration of a prejudicial interest. Mrs Apel chaired the meeting in his absence

Purpose: To provide an interpretation board, two benches and a picnic table

Sum requested: £2,492.38

Sum approved: £2,492.38

Reasons: To improve the public realm and enhance public open space.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

Mr Briscoe declared a prejudicial interest and withdrew from the room during the discussion. Mrs Apel took the Chair. Following the meeting Mrs Lintill, the Leader considered the recommendation provided by the Panel and made the decision outlined below.

RESOLVED BY THE LEADER IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Westbourne Parish Council  

Declarations of interest: Mr Briscoe left the meeting in accordance with his declaration of a prejudicial interest. Mrs Apel chaired the meeting in his absence

Purpose: To provide an interpretation board, two benches and a picnic table

Sum requested: £2,492.38

Sum approved: £2,492.38

Reasons: To improve the public realm and enhance public open space.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Westhampnett Parish Council  

Declarations of interest: N/A

Purpose: Audio Visual equipment for community hall

Sum requested: £18,988.32

Sum approved: £18,988.32

Reasons: To improve facilities at a popular and well used community building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Westhampnett Parish Council  

Declarations of interest: N/A

Purpose: Audio Visual equipment for community hall

Sum requested: £18,988.32

Sum approved: £18,988.32

Reasons: To improve facilities at a popular and well used community building.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Wisborough Green Parish Council  

Declarations of interest: N/A

Purpose: Speed Indicator Device

Sum requested: £2,500

Sum approved: £2,338.50

Reasons: To improve road safety within the village.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES AND CULTURE IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Wisborough Green Parish Council  

Declarations of interest: N/A

Purpose: Speed Indicator Device

Sum requested: £2,500

Sum approved: £2,338.50

Reasons: To improve road safety within the village.

Grants Conditions: None

Alternative options considered and rejected: The Grants and Concessions Panel always considers whether or not to support each application

The Panel wil receive a verbal update on the Covid-19 recovery grants.

Mr Hyland presented to the Panel an update of the Covid-19 recovery grants.

He informed the Panel that the scheme had launched on 20 August 2020, and as agreed at Full Council  the decision of agree the Scheme  had been delegated to officers; Mrs Louise Rudziak and Mrs Jane Hotchkiss in consultation with their respective Portfolio Holders.

The funding available was split with £250,000 for businesses and £250,000 for communities, the funding was then split again between larger and smaller grants. Applicants could apply for a smaller grant retrospectively and up to the value of £1,000, larger grants could provide funding for up to £5,000 but required match funding.

Mr Hyland informed the Panel that since the scheme launched there had been;

·         53 small grant applications from businesses

·         37 large grant applications from businesses

·         27 small grant applications from community groups

·         11 large applications from community groups

The scheme was due to close on Friday 18 September, however, noting that the scheme had not had as much take up as originally anticipated the Panel recommended that the scheme be extended to Friday 23 October, with a further update being presented to the Panel at their meeting on Wednesday 21 October.

Mr Hyland noted the recommendation and would contact Mrs Rudziak and Mrs Hotchkiss for agreement.

Mrs Apel left the meeting at 12.35pm

To note the date of the next meeting as 21 October 2020 at 9.30am to be held virtually.

The Panel noted the next meeting to be held virtually via Zoom, on Wednesday 21 October 2020.