Agenda, decisions and minutes

The Chair will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under Late Items.

Cllr Lintill welcomed everyone to the meeting.

There were no apologies for absence.

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 5 April 2022.

RESOLVED

That the minutes of the Cabinet meeting held on 5 April 2022 be approved as a correct record.

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

There were no declarations of interest.

In accordance with Chichester District Council’s scheme for public question time the Cabinet will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chair’s discretion to extend that period.

There were no public questions.

The Cabinet is requested to consider the East Pallant House Options Appraisal Task and Finish Group Terms of Reference and background report discussed at the Overview and Scrutiny Committee which can be found on pages 21-23 of the Overview and Scrutiny Committee agenda pack for 22 March 2022 and make the following resolutions:

1.     That the East Pallant House Options Appraisal Task and Finish Group Terms of Reference be agreed.

2.     That the membership of the East Pallant House Options Appraisal Task and Finish Group be appointed.

3.     That the Chair of the East Pallant House Options Appraisal Task and Finish Group be appointed.

4.     That Cabinet agrees up to £20,000 from reserves to fund a third party to undertake the detailed valuation exercise to inform the options appraisal.

RESOLVED

1.     That the East Pallant House Options Appraisal Task and Finish Group Terms of Reference be agreed.

2.     That the membership of the East Pallant House Options Appraisal Task and Finish Group be agreed as follows:

a.     Cllr Roy Briscoe (Con)

b.     Cllr Eileen Lintill (Con)

c.     Cllr Carol Purnell (Con)

d.     Cllr Adrian Moss (Lib Dem)

e.     Cllr Richard Plowman (Lib Dem)

f.       Cllr Chris Page (Indep Minority Party)

g.     Cllr Francis Hobbs (Con Reserve)

h.     Cllr Bill Brisbane (Lib Dem Reserve)

i.       Cllr Sarah Sharp (Green Minority Party Reserve)

3.     That the Chair of the East Pallant House Options Appraisal Task and Finish Group be appointed as Cllr Eileen Lintill.

4.     That the Cabinet agrees up to £20,000 from reserves to fund a third party to undertake the detailed valuation exercise to inform the options appraisal.

Cllr Lintill introduced the item and explained that the Task and Finish Group would be politically balanced. She added that nominated substitutes would be accepted for the Group and that due to the nature of the Group the meetings would need to be held in person.

Cllr Lintill read out the nominations and proposed that she Chair the Group. The nominations were as follows:

o   Cllr Roy Briscoe (Con)

o   Cllr Eileen Lintill (Con) and meeting Chair

o   Cllr Carol Purnell (Con)

o   Cllr Adrian Moss (Lib Dem)

o   Cllr Richard Plowman (Lib Dem)

o   Cllr Chris Page (Indep Minority Party)

o   Cllr Francis Hobbs (Con Reserve)

o   Cllr Bill Brisbane (Lib Dem Reserve)

o   Cllr Sarah Sharp (Green Minority Party Reserve)

Mr Mildred added that West Sussex County Council were also undertaking a similar options appraisal which may provide a possibility of sharing the work.

In a vote the following resolutions were agreed:

RESOLVED

1.     That the East Pallant House Options Appraisal Task and Finish Group Terms of Reference be agreed.

2.     That the membership of the East Pallant House Options Appraisal Task and Finish Group be agreed as follows:

a.     Cllr Roy Briscoe (Con)

b.     Cllr Eileen Lintill (Con)

c.     Cllr Carol Purnell (Con)

d.     Cllr Adrian Moss (Lib Dem)

e.     Cllr Richard Plowman (Lib Dem)

f.       Cllr Chris Page (Indep Minority Party)

g.     Cllr Francis Hobbs (Con Reserve)

h.     Cllr Bill Brisbane (Lib Dem Reserve)

i.       Cllr Sarah Sharp (Green Minority Party Reserve)

3.     That the Chair of the East Pallant House Options Appraisal Task and Finish Group be appointed as Cllr Eileen Lintill.

4.     That the Cabinet agrees up to £20,000 from reserves to fund a third party to undertake the detailed valuation exercise to inform the options appraisal.

The Cabinet is requested to consider the report and make the following recommendation to Council:

That the Director for Growth & Place’s delegation to enter into leases to a value of £60,000 per annum be increased to up to £100,000 per annum, until such time as the Constitution is updated and approved.

*RECOMMENDED TO COUNCIL

That the Director for Growth & Place’s delegation to enter into leases to a value of £60,000 per annum be increased up to £100,000 per annum, until such time as the Constitution is updated and approved.

Cllr Dignum introduced the item.

In response to a query from Cllr Taylor regarding when the last review had taken place Mr Bennett confirmed it was July 2016.

In a vote the following recommendation to Council was agreed:

*RECOMMENDED TO COUNCIL

That the Director for Growth & Place’s delegation to enter into leases to a value of £60,000 per annum be increased up to £100,000 per annum, until such time as the Constitution is updated and approved.

The Cabinet is requested to consider the report and make the following recommendations to Council to approve:

1.     The release of £56,600 from reserves to cover the cost of retaining temporary agency staff to address current staff vacancies, and;

2.     The release of £74,225  from reserves to cover the cost of engaging specialist professional services to support the local planning authority in defending a planning appeal.

*RECOMMENDED TO COUNCIL

1.     The release of £56,000 from reserves to cover the cost of retaining temporary agency staff to address current staff vacancies, and

2.     The release of £84,225 from reserves to cover the cost of engaging specialist professional services to support the local planning authority in defending a planning appeal.

Cllr Taylor introduced the item. She explained that there was a need to increase the amount of funding requested from reserves to cover specialist professional services by £10,000. This would provide a contingency which would be carried forward to support the work of future appeals if not required on this occasion.

Cllr Lintill asked if the amount would be enough. Mrs Stevens explained that it had been estimated based on the appeals known to date. Mr Frost added that it was likely that future appeals would require further funding but the request dealt with what was known at the present time.

In a vote the following recommendations to Council were agreed:

*RECOMMENDED TO COUNCIL

1.     The release of £56,000 from reserves to cover the cost of retaining temporary agency staff to address current staff vacancies, and

2.     The release of £84,225 from reserves to cover the cost of engaging specialist professional services to support the local planning authority in defending a planning appeal.

The Cabinet is requested to consider the report and make the following recommendation to Council:

That Council approves the release of £150,000 from reserves to cover the cost of engaging a specialist company to carry out stock condition surveys for all Council built assets.

*RECOMMENDED TO COUNCIL

That Council approves the release of £150,000 from reserves to cover the cost of engaging a specialist company to carry out stock condition surveys for all Council built assets.

Cllr Dignum introduced the item.

Cllr Lintill asked whether there would be salary savings from the vacant Building Services Manager post. Mrs McKay confirmed that the savings from last year had been returned to reserves. The post remains advertised but if unfilled would provide further underspends to reserve this year.

In a vote the following recommendation to Council was agreed:

*RECOMMENDED TO COUNCIL

That Council approves the release of £150,000 from reserves to cover the cost of engaging a specialist company to carry out stock condition surveys for all Council built assets.

The Cabinet is requested to consider the report and its appendices and is requested to make the following resolution:

That Cabinet notes the Post Project Evaluation (PPE) for the development of land at Barnfield, Chichester Phases 1 and 2a.

Please note that Appendix 2 is a Part II document.

RESOLVED

That Cabinet notes the Post Project Evaluation (PPE) for the development of land at Barnfield, Chichester Phases 1 and 2a.

Cllr Dignum introduced the item.

In a vote the following resolution was agreed:

RESOLVED

That Cabinet notes the Post Project Evaluation (PPE) for the development of land at Barnfield, Chichester Phases 1 and 2a.

The Cabinet is requested to consider the report and its appendix and make the following resolutions:

1.     That Cabinet approves the IPPD to undertake an options appraisal for Bosham Car Park.

2.     That Cabinet approves release of £20,000 from Reserves to support the project.

RESOLVED

1.     That Cabinet approves the IPPD to undertake an options appraisal for Bosham Car Park.

2.     That Cabinet approves release of £20,000 from Reserves to support the project.

Cllr Dignum introduced the item.

Cllr Lintill asked whether the refurbishment of the toilets which was outside of the scope of the project would be considered alongside the project. Mrs Murphy confirmed that the two projects would work alongside one another.

In a vote the following resolutions were agreed:

RESOLVED

1.     That Cabinet approves the IPPD to undertake an options appraisal for Bosham Car Park.

2.     That Cabinet approves release of £20,000 from Reserves to support the project.

The Cabinet is requested to consider the report and make the following resolution:

That Cabinet notes the amendment to the Traffic Management Act 2004 – Part 6 – Civil Enforcement of Traffic Contraventions and approves that the amendments are made to Chichester District Council’s Parking Order.

RESOLVED

That Cabinet notes the amendment to the Traffic Management Act 2004 – Part 6 – Civil Enforcement of Traffic Conventions and approves that the amendments are made to Chichester District Council’s Parking Order.

Cllr Dignum introduced the item.

In a vote the following resolution was agreed:

RESOLVED

That Cabinet notes the amendment to the Traffic Management Act 2004 – Part 6 – Civil Enforcement of Traffic Conventions and approves that the amendments are made to Chichester District Council’s Parking Order.

The Cabinet is requested to consider the report and its appendix and make the following resolutions:

1.     That the PID for the refurbishment of Public Conveniences at the five selected sites be approved.

2.     That the release of £569,000 from the Asset Replacement Programme (ARP) to enable the commencement of the project, to cover the initial feasibility including site surveys, design and costings, with a further report to Cabinet on the total estimated cost before going out to tender be approved.

RESOLVED

1.     That the PID for the refurbishment of Public Conveniences at the five selected sites be approved.

2.     That the release of £569,000 from the Asset Replacement Programme (ARP) to enable the commencement of the project, to cover the initial feasibility including site surveys, design and costings, with a further report to cabinet on the total estimated cost before going out to tender be approved.

Cllr Dignum introduced the item.

Cllr Dignum and Cllr Briscoe both asked that the refurbishment of the toilets maintain separate male and female toilet areas. Cllr Dignum also asked that cubicles not open directly onto the street.

In a vote the following resolutions were agreed:

RESOLVED

1.     That the PID for the refurbishment of Public Conveniences at the five selected sites be approved.

2.     That the release of £569,000 from the Asset Replacement Programme (ARP) to enable the commencement of the project, to cover the initial feasibility including site surveys, design and costings, with a further report to cabinet on the total estimated cost before going out to tender be approved.

a)    Items added to the agenda papers and made available for public inspection

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

There were no late items.

The Cabinet is asked to consider in respect of agenda item 9, appendix 2 and agenda item 15 whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

[Note The report and its appendices within this part of the agenda are attached for members of the Council and relevant only (printed on salmon paper)]

Cllr Lintill proposed and read the part II resolution in relation to agenda items 10 and 11. This was seconded by Cllr Taylor and agreed by the Cabinet with a vote to go into part II.

RESOLVED

That with regard to agenda item 15 the public excluding the press should be excluded from the meeting on the grounds of exemption in Schedule 12A to the Local Government Act 1972 namely paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

Members took a short break.

The Cabinet is requested to consider the part II report and make the recommendation to Council as set out in section 2.1 a.

*RECOMMENDED TO COUNCIL

That Cabinet makes the recommendation to Council as set out in section 2.1a of the report as amended.

Cllr Briscoe introduced the item.

Mrs Shepherd requested clarification of section 7.2, Mr Ward responded.

Mrs Peyman provided some additional points of clarity.

In a vote the following recommendation to Council was agreed:

*RECOMMENDED TO COUNCIL

That Cabinet makes the recommendation to Council as set out in section 2.1a of the report.