Agenda, decisions and draft minutes

Cabinet - Tuesday 6 October 2020 9.30 am

Venue: Virtually

Contact: Democratic Services  Email:  democraticservices@chichester.gov.uk

Items
No. Item

43.

Chairman's Announcements

The Chair will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under Late Items.

Minutes:

There were no apologies for absence.

 

44.

Approval of Minutes pdf icon PDF 417 KB

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 8 September 2020.

Minutes:

Cllr Plant requested amendment to the end of the first paragraph of minute 9, item 35 to change ‘consortium bid for a green homes grant’ to ‘consortium bid for a Green Homes Grant’.

 

The amendment was agreed by the Cabinet.

 

RESOLVED

 

That the minutes of the meeting held on 8 September 2020 be approved as a correct record subject to the above amendment.

 

45.

Declarations of Interests

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

Minutes:

Cllr Plant raised a prejudicial interest in respect of agenda item 7 as a Chichester District Council appointed reserve to the Chichester Harbour Conservancy.  Cllr Plant withdrew to the virtual waiting room and did not participate in the debate or the vote on this item.

 

Cllr Moss raised a personal interest in respect of agenda item 7 as a non-Cabinet member but Chichester District Council appointed representative to the Chichester Harbour Conservancy. As Cllr Moss is not a Cabinet member he was invited to provide comment in the capacity to which he declared an interest.

 

46.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time as amended by Full Council on 24 September 2019 the Cabinet will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chairman’s discretion to extend that period.

Minutes:

There were no public questions.

 

47.

Public Spaces Protection Order - Dog Control 2020 pdf icon PDF 143 KB

The Cabinet is requested to consider the report and make the following resolution:

 

That Cabinet authorises the making of the attached Public Spaces Protection Order - Dog Control 2020 relating to the dog behaviour and geographical areas set out in appendices 1 and 2 to the agenda report.

Additional documents:

Decision:

RESOLVED

 

That Cabinet authorises the making of the attached Public Spaces Protection Order - Dog Control 2020 relating to the dog behaviour and geographical areas set out in appendices 1 and 2 to the agenda report.

Minutes:

Cllr Plant introduced the item.

 

In response to a request for clarification of exemptions to the Order Mr Ballard explained that some local authorities had included professional dog walkers but that would require an additional evidence base. With regard to the Order and private land Mr Ballard confirmed that the consultation had not covered that scenario.

 

In a vote the following recommendation was agreed.

 

RESOLVED

 

That Cabinet authorises the making of the attached Public Spaces Protection Order - Dog Control 2020 relating to the dog behaviour and geographical areas set out in appendices 1 and 2 to the agenda report.

 

48.

Council Tax Review of Locally Defined Discounts and Premiums pdf icon PDF 131 KB

The Cabinet is requested to consider the report and make the following resolution:

 

That the Council Tax Discounts and Premiums proposed in the appendix to the agenda report be applied for the 2021-2022 financial year. 

Additional documents:

Decision:

RESOLVED

 

That the Council Tax Discounts and Premiums proposed in the appendix to the agenda report be applied for the 2021-2022 financial year.

Minutes:

Cllr Wilding introduced the item. Mr Jobson added that there are flexible payment options for those who inherit a property whereby the Council Tax Premium can be paid from the proceeds of the sale of the property.

 

In response to members’ questions about the single person discount Mr Jobson explained that the Council Tax base return is required annually, however, reviews of these discounts are conducted on a two year cycle with full analysis in year one and analysis of high risk discounts in year two. He added that there are in the region of 18,000 discounts to review which take a number of months to analyse.

 

In a vote the following recommendation was agreed.

 

RESOLVED

 

That the Council Tax Discounts and Premiums proposed in the appendix to the agenda report be applied for the 2021-2022 financial year.

 

49.

Chichester Harbour Conservancy (CHC) - Statutory Consultee Status pdf icon PDF 153 KB

The Cabinet is requested to consider the report and make the following resolution:

 

That Cabinet agree that a letter of support be provided to the Chichester Harbour Conservancy in its bid to be awarded Statutory Consultee Status on planning matters.

Additional documents:

Decision:

RESOLVED

 

That Cabinet agree that a letter of support be provided to the Chichester Harbour Conservancy in its bid to be awarded Statutory Consultee Status on planning matters.

Minutes:

As per her declaration of interest Cllr Plant moved to the virtual waiting room for the duration of this item and did not participate in the debate or vote.

 

Cllr Taylor introduced the item.

 

Cllr Moss who had made an earlier personal declaration of interest was then invited to make a statement as the Chichester District Council representative on the Chichester Harbour Conservancy. Cllr Moss was in favour of the recommendation.

 

In a vote the following recommendation was agreed.

 

RESOLVED

 

That Cabinet agree that a letter of support be provided to the Chichester Harbour Conservancy in its bid to be awarded Statutory Consultee Status on planning matters.

 

50.

Events Strategy and Events Policy pdf icon PDF 263 KB

The Cabinet is requested to consider the report and make the following resolution:

 

That, subject to consideration of any comments referred by the Overview and Scrutiny Committee the proposed Events Strategy for the period 2020 – 2025 and Events Policy for Chichester district be adopted.

Additional documents:

Decision:

RESOLVED

 

1.    That Cabinet adopts the Events Strategy as set out in appendix one and Events Policy as set out in appendix two incorporating the minor amendments presented today.

2.    That Cabinet approves a sum of £15,000 from Capital Reserves to cover the cost of a three phased electricity supply to Priory Park, Chichester.

Minutes:

Cllr Briscoe introduced the item and outlined the following amendments:

 

·         On page 1 of the Events Policy move bullet point ‘f’ to third in the list.

·         On page 2 add ‘and local residents’ to the end of bullet point ‘c’.

·         On pages 2, 4 and 8 update ‘Lifeboat Way’ to ‘Lifeboat Green’.

·         On page 5 replace ‘up to four events’ with ‘up to three events’.

·         On page 8 add the following comment at the end of the Site Specifics Section ‘Each event will be assessed in line with the Hire of Land Terms and Conditions. For headline and feature events further information regarding travel plans and parking with be considered prior to agreement for hire of land’.

·         On page 10 change paragraph ‘b’ to ‘Operating hours for events may be between 9am to 12am (excluding set-up and set-down). Operating hours will be considered on an individual basis depending on type and scale of the event and the location. In exceptional circumstances an extension of these hours may be sought from the licensing authority’.

·         On page 11 add the following ‘e) The Council will inform local Councillors and resident associations and park user groups of the event programme for each park and will consider their views during the planning stages for each event. Organisers of larger events will be encouraged to liaise directly with these groups to understand any concerns and limit the impact their event might have on local communities’.

 

Cllr Briscoe then proposed the following amended recommendation which was accepted by the Cabinet:

 

Cabinet adopts the Events Strategy as set out in appendix one and Events Policy as set out in appendix two incorporating the minor amendments presented today.

 

Cllr Sutton thanked Cllr Briscoe for his support in the process. He wished to note that the Strategy remains a ‘live’ document.

 

Cllr Sutton then outlined his concerns that there is currently a lack of suitable power supply at Priory Park for events. He explained there are two options:

 

1.    A three phased supply which would be sufficient for most events at a cost of £15,000.

2.    A larger supply which would need to be brought into the Park via Guildhall Street and would involve the installation of a new sub-station at a cost £120,000.

 

Cllr Sutton then proposed the following additional recommendation which was accepted by Cabinet:

 

That Cabinet approves a sum of £15,000 from Capital Reserves to cover the cost of a three phased electricity supply to Priory Park, Chichester.

 

Cllr Moss explained that Cllr Briscoe had covered the recommendations from Overview & Scrutiny Committee and supported the flexibility and ‘live’ nature of both documents. Cllr Moss did express his concern as to whether the £15,000 investment from Capital Reserves was sufficient to cover activities such as an ice-rink or would it need more.

 

Cllr Bell was invited to speak. He explained that he was pleased the procedure was being formalised prior to hire of land being agreed but he raised concerns relating to the site specific table which  ...  view the full minutes text for item 50.

51.

Late Items

a)    Items added to the agenda papers and made available for public inspection

 

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

Minutes:

There were no late items.

 

52.

Exclusion of the Press and Public

There are no restricted items for consideration at this meeting.

Minutes:

There was no requirement to exclude the press or public.