Agenda, decisions and minutes
Venue: Committee Room 2, East Pallant House. View directions
Contact: Democratic Services Email: democraticservices@chichester.gov.uk
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Chairman's Announcements The Chairman will:
· make any specific announcements; · advise of any late items which due to special circumstances will be given urgent consideration under agenda items 11a or 11b · note any apologies for absence. Minutes: Mrs Lintill greeted members of the public and Chichester District Council (CDC) members and officers and the two press representatives who were present for this meeting.
There were no apologies for absence.
Mrs Lintill explained that there would be a late item relating to Carry Forward Requests 2018-19. |
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Approval of Minutes PDF 110 KB The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 2 April 2019. Minutes: The Cabinet received the minutes of the meeting held on 2 April 2019 which had been circulated with the agenda.
There were no proposed changes to the minutes.
RESOLVED
That the minutes of the Cabinet meeting held on 2 April 2019 be approved. |
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Declarations of Interests Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting. Minutes: There were no declarations of interest. |
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Public Question Time In accordance with Chichester District Council’s scheme for public question time and with reference with to standing order 6 in Part 4 A and section 5.6 in Part 5 of the Chichester District Council Constitution, the Cabinet will receive any questions which have been submitted by members of the public in writing by noon on the previous working day. The total time allocated for public question time is 15 minutes subject to the chairman’s discretion to extend that period. Minutes: No public questions were submitted for this meeting. |
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Resurfacing and Improved Drainage at Westhampnett Depot PDF 60 KB The Cabinet is requested to consider the agenda report and its appendix and make the recommendations to the Council as set out below:
1. That the Cabinet recommends to the Council the release of £392k from reserves and £200k from the Asset Replacement Programme to fund the resurfacing and improved drainage at Westhampnett depot.
2. That the Cabinet also recommends to the Council the release of a further £31,000 from general fund reserves to purchase a new fuel storage facility. Additional documents: Decision: RECOMMENDATION TO THE COUNCIL
1. That the Council releases £392,000 from reserves and £200,000 from the Asset Replacement Programme to fund the resurfacing and improved drainage at Westhampett Depot. 2. That the Council uses Brexit funding of £31,000 to purchase a new fuel storage facility.
RESOLVED BY THE CABINET
That the Cabinet delegates authority to the Director of Corporate Services, following consultation with the Cabinet member for the Environment and Contract Services, to include the environmental enhancements proposed ad supported during the meeting, as options for inclusion with the procurement specification. The decision as to whether these will be included will be determined by Cabinet when the bids have been received. Minutes: Mrs Lintill welcomed Mr Carter to his first Cabinet meeting. Mrs Plant introduced the report. She explained that the project relates to major site improvements at the Westhampnett Depot and the creation of an additional facility. The proposal for the west side of the site would overhaul the foul water drainage system and improve the washdown facility for all vehicles including provision of a pumped connection to the main sewer on Stein Street which would be made available to the Gypsy and Traveller Transit site. An overhaul of the storm water drainage system would also provide new soakaways, new gullies and a fuel interceptor. The HGV parking area would be levelled and resurfaced. It is proposed to purchase an above ground bonded fuel facility to remove the requirement for the council’s vehicles to refuel offsite.
With regard to the type of container/fuel tank to be installed Mr Carter confirmed that the system would be protected by a steel container. The tank would also have a data system to log the amount of fuel being used. Mr Carter confirmed that the type of fuel would be diesel.
Mr Ward explained that the council were entitled to a government grant for emergency planning as a result of Brexit. The funding was not originally included in the plans due to the original timescale for Brexit. Mr Ward confirmed that now Brexit is delayed until October the £35,000 could be used for this project.
Mrs Lintill then invited Mrs Sharp to read questions she had submitted in advance of the meeting:
1) Could the plans outlined for Chichester Contract Services (CCS) be made more environmentally friendly? Hamburg, Greenwich and Sheffield are starting to use electric-powered rubbish collection vehicles. Authorities there are looking into either buying new or converting diesel-powered vehicles to battery-electricity or hydrogen power. In the light of climate change and air pollution, is this something we could look into? Investing in a bonded fuel tank to store diesel may save money short term, but it locks old technology into place just when know the future will be different. And it completely fails in our responsibility to reduce our carbon footprint.
2) Have any plans been made to incorporate a green roof or walls, solar panels or rainwater harvesting on the Vehicle Wash-Down facility or elsewhere on site?
Mrs Plant provided the following responses:
1) Approximately 60% of the waste collection fleet is due up for replacement in two to three year’s time at which point the option of electric and/or alternative fuel vehicles will be reviewed. The examples of where waste collection’s vehicles are currently being used are predominately in city and urban areas. With Chichester District being one of the largest geographical district or borough within England there remains every likelihood that there will still be a requirement for the more conventional vehicles to be required at least for the next vehicle replacement cycle. Having already supported the purchase of some new electric cars, CCS are already looking at installing electric ... view the full minutes text for item 5. |
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Vehicle Wash-Down Facility at Westhampnett Depot PDF 63 KB The Cabinet is requested to consider the agenda report and its appendix and make the following resolution:
That the Cabinet approves option 3 set out in the Project Initiation Document for the provision of a vehicle wash-down facility at Westhampnett Depot.
The Cabinet is then requested to make the following recommendation to the Council as set out below:
That the Cabinet recommends to Council the release £199,400 from reserves to fund the provision of a vehicle wash-down facility at Westhampnett Depot.
Additional documents: Decision: RECOMMENDATION TO THE COUNCIL
That the Council releases £199,400 from reserves to fund the provision of a vehicle wash-down facility at Westhampnett Depot.
RESOLVED BY THE CABINET
1. That option 3 set out in the Project Initiation Document for the provision of the vehicle wash-down facility at Westhampnett Depot be approved. 2. That the Cabinet delegates authority to the Director of Corporate Services, following consultation with the Cabinet member for the Environment and Contract Services, to include the environmental enhancements proposed ad supported during the meeting, as options for inclusion with the procurement specification. The decision as to whether these will be included will be determined by Cabinet when the bids have been received.
Minutes: Mrs Plant introduced the report. She explained that the Project Initiation Document (PID) outlines a new vehicle washdown facility to overhaul the drainage facilities and create a single level surface to provide an automated enclosed drive through vehicle wash facility and under chassis wash which is required for all vehicles prior to MOT testing. She confirmed that the recirculation water filtration system will keep the amount of water used to a minimum with only excess to be drained into the foul water drainage system.
Mrs Plant outlined three options for the project:
1. Automatic facility for use by the council’s fleet only reducing the need to travel to a third party provider 2. Automatic facility for use of external vehicles of similar size 3. Automatic facility for use by all size vehicles
Mrs Plant confirmed that the nearest facilities are currently in Hampshire or Essex.
Mr Carter added that this approach had been successful in other local authorities and initial market testing had indicated interest in the service.
Mrs Lintill requested confirmation of the safety of the drainage system. Mr Carter explained that officers had been working closely with Southern Water and a possible contractor to ensure safety. The council has also been granted a licence to discharge to the current water supply when it is not in use for domestic foul water. Mr Carter reassured members that the flow rate had been estimated high to ensure capacity could be met.
Decision
RECOMMENDATION TO THE COUNCIL
That the Council releases £199,400 from reserves to fund the provision of a vehicle wash-down facility at Westhampnett Depot.
RESOLVED BY THE CABINET
1. That option 3 set out in the Project Initiation Document for the provision of the vehicle wash-down facility at Westhampnett Depot be approved. 2. That the Cabinet delegates authority to the Director of Corporate Services, following consultation with the Cabinet member for the Environment and Contract Services, to include the environmental enhancements proposed ad supported during the meeting, as options for inclusion with the procurement specification. The decision as to whether these will be included will be determined by Cabinet when the bids have been received. |
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Appointments to External Organisations PDF 43 KB Report to follow. Additional documents: Decision: RESOLVED BY THE CABINET
That the representatives as detailed in the list below be appointed to serve on external organisations for 2019-2020.
Longer Term Appointments
Minutes: Mrs Lintill invited Mr Bennett to introduce the report. He explained that there had been several amendments to the report circulated which he detailed as follows:
· Chichester Community Development Trust – Richard Plowman · Standing Conference on Problems Associated with the Coastline (SCOPAC) – Penny Plant to be deputy · Pallant House Gallery – Clare Apel
Mr Bennett explained that where the table indicates there is no appointment at this can be updated at any point by the Cabinet.
Decision
RESOLVED BY THE CABINET
That the representatives as detailed in the list below be appointed to serve on external organisations for 2019-2020.
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Appointments to Panels, Forums and other Groups 2019-2020 PDF 47 KB Report to follow. Additional documents: Decision: RESOLVED BY THE CABINET
That the membership of panels, forums and other groups for 2019-2020 as set out below be agreed.
BUSINESS ROUTING PANEL (5)
2019-2020 membership:
2019-2020 membership:
DEVELOPMENT PLAN AND INFRASTRUCTURE PANEL (10)
2019-2020 membership:
GRANTS AND CONCESSIONS PANEL (8)
2019-2020 membership:
JOINT EMPLOYEE CONSULTATIVE PANEL (5)
2019-2020 membership:
STRATEGIC RISK GROUP (6)
2019-2020 membership:
Note : Corporate Governance and Audit Committee membership will be sought at the first meeting of that committee.
ENVIRONMENT PANEL (6)
2019-2020 membership:
GROWTH BOARD (3)
2019-2020 membership:
Minutes: Mrs Lintill invited Mr Bennett to introduce the report. He explained that there had been several amendments to the report circulated which he detailed as follows:
· The Boundary Review Panel appointments should be disregarded until the next Full Council meeting · There had been an error in Sarah Sharp’s name relating to the Grants and Concessions Panel membership · The Corporate Governance and Audit Committee will appoint its Strategic Risk Group members and Chairman at the first meeting · The Environment Panel should read, Penny Plant (Chairman), Jonathan Brown, John W Elliott, Judy Fowler, Francis Hobbs and Sarah Sharp · The Growth Board should read Eileen Lintill, Adrian Moss and Simon Oakley
Mr Dignum suggested that the Chichester District Parking Forum should be representative of each major town within the district by reducing the Bosham representatives from two to one and appointing a Midhurst representative.
Mr Dignum commented on the political balance of the Development Plan and Infrastructure Panel as there would be four Conservatives and six members from minority parties.
Mrs Lintill explained that she had discussed the make-up of the Development Plan and Infrastructure Panel with the Deputy Leader and had agreed that the blend of members would be appropriate. Mrs Lintill also agreed to consider Mr Dignum’s suggestion regarding the Chichester District Parking Forum.
Mr Dignum wished to have it noted that he voted against the resolution below.
Decision
RESOLVED BY THE CABINET
That the membership of panels, forums and other groups for 2019-2020 as set out below be agreed.
BUSINESS ROUTING PANEL (5)
2019-2020 membership:
2019-2020 membership:
DEVELOPMENT PLAN AND INFRASTRUCTURE PANEL (10)
2019-2020 membership:
GRANTS AND CONCESSIONS PANEL (8)
2019-2020 membership:
JOINT EMPLOYEE CONSULTATIVE PANEL (5)
2019-2020 membership:
STRATEGIC RISK GROUP (6)
2019-2020 membership:
Note: Corporate Governance and Audit Committee membership will be sought at the first meeting of that committee.
ENVIRONMENT PANEL (6)
2019-2020 membership:
GROWTH BOARD (3)
2019-2020 membership:
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Exclusion of the Press and Public There are no restricted items for consideration at this meeting. Minutes: There was no requirement to exclude the public or press. |
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a) Items added to the agenda papers and made available for public inspection.
b) Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting. Additional documents: Decision: RESOLVED BY THE CABINET
That the requests for budgets to be carried forward to 2019-20 totalling £75,000 as recommended by the Corporate Governance and Audit Committee at their meeting on 28 March 2019 be approved. Minutes: Mrs Lintill invited Mr Cooper to the table. Mr Dignum introduced the report. He explained that the carry forward requests are a routine matter each year.
There were no questions.
Decision
RESOLVED BY THE CABINET
That the requests for budgets to be carried forward to 2019-20 totalling £75,000 as recommended by the Corporate Governance and Audit Committee at their meeting on 28 March 2019 be approved. |