Agenda, decisions and minutes

Cabinet
Tuesday 2 June 2020 9.30 am

Venue: Virtually

Contact: Democratic Services  Email:  democraticservices@chichester.gov.uk

Link: To listen to the live broadcast recording please follow the link which will direct you to the live broadcasting webpage

Items
No. Item

1.

Chairman's Announcements

The Chairman will make any specific announcements for this meeting and advise of any late items which due to special circumstances will be given urgent consideration under Late Items.

Minutes:

The Chairman welcomed everyone to the first webcast Cabinet meeting.

 

(Please note the full audio recording of the meeting is available to listen to online: https://www.chichester.gov.uk/viewcouncilmeetings)

 

2.

Approval of Minutes pdf icon PDF 156 KB

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 12 May 2020.

Minutes:

RESOLVED

 

That the minutes of the Cabinet meeting held on 12 May 2020 be approved.

 

3.

Declarations of Interests

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they might have in respect of matters on the agenda for this meeting.

Minutes:

There were no declarations of interest.

 

4.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time as amended by Full Council on 24 September 2019 the Cabinet will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chairman’s discretion to extend that period.

Minutes:

No public questions were submitted for this meeting.

 

5.

Supporting our Leisure Centres pdf icon PDF 68 KB

The Cabinet is requested to note the current financial support to Everyone Active under the Urgent Decision Notice procedure reported to Cabinet and Council in May and to make the following recommendation to Council:

 

That any further extension of  support during the closure and recovery phase, up to a maximum of the current monthly amount, be delegated to the Director of Growth and Place in consultation with the Leader and Cabinet Member for Community Services and Culture.

Additional documents:

Decision:

*RESOLVED

 

That the Cabinet notes the current financial support to Everyone Active under the Urgent Decision Notice procedure reported to Cabinet and Council in May.

 

RECOMMENDATION TO COUNCIL

 

That any further extension of  support during the closure and recovery phase, up to a maximum of the current monthly amount be delegated to the Director of Growth and Place in consultation with the Leader, the Cabinet Member for Community Services and Culture and the Chairman of the Overview and Scrutiny Committee for a period up to three months.

Minutes:

Cllr Briscoe introduced the item. Mrs Peyman was also present.

 

Cllr Lintill asked if Cllr Moss could continue to be included in the urgent decision making process for the additional period proposed. Mrs Peyman confirmed that this would be possible. She explained that a further report would be brought back to Cabinet in July.

 

In a vote the following resolution and recommendation were made.

 

*RESOLVED

 

That the Cabinet notes the current financial support to Everyone Active under the Urgent Decision Notice procedure reported to Cabinet and Council in May.

 

RECOMMENDATION TO COUNCIL

 

That any further extension of  support during the closure and recovery phase, up to a maximum of the current monthly amount be delegated to the Director of Growth and Place in consultation with the Leader, the Cabinet Member for Community Services and Culture and the Chairman of the Overview and Scrutiny Committee for a period up to three months.

 

6.

Parking Incentives pdf icon PDF 75 KB

The Cabinet is requested to approve that when the current suspension of the car parking charges ends on the 8 June 2020 that the options for parking incentives, as set out in section 4.1, are implemented from 8 June 2020 and a further report is brought back to the Cabinet and Council within six months.

 

Due to the financial implications of these decisions, the recommendations at 2.1 would ordinarily be referred to Council. Cabinet therefore note that the urgency provisions from the constitution will be used instead to resolve these before 8 June 2020.

Decision:

*RESOLVED

 

1.    That when the current suspension of the car parking charges ends on the 8 June 2020 that the options for parking incentives as set out in section 4.1 are implemented from 8 June 2020 with the addition of free parking for Careworkers in Northgate Car Park.

2.    That a further report is brought back to Overview and Scrutiny Committee, the Cabinet and Council within six months.

Minutes:

Cllr Bell introduced the item. Mrs Murphy was also present.

 

Cllr Lintill allowed Cllr Moss to provide comment on behalf of the Overview and Scrutiny Committee. Cllr Moss shared the views that care workers also be provided with free parking in the Northgate Car Park. He also explained the wish to bring a report to Full Council in July. Cllr Lintill explained that it would be too soon and Full Council in September would be more timely.

 

In a vote the following resolutions were made.

 

*RESOLVED

 

1.    That when the current suspension of the car parking charges ends on the 8 June 2020 that the options for parking incentives as set out in section 4.1 are implemented from 8 June 2020 with the addition of free parking for Care workers in Northgate Car Park.

2.    That a further report is brought back to Overview and Scrutiny Committee, the Cabinet and Council within six months.

 

Cllr Lintill then allowed Cllr Barrett to make a statement. Cllr Barrett wished to thank Mrs Murphy and her team for all the effort put into the recent management of the Witterings Car Park.

 

7.

Urgent Decision Notice - Financial support for the Council's leisure contractor, Sport & Leisure Management Limited pdf icon PDF 76 KB

The Cabinet is requested to note the Urgent Decision made during the current Pandemic.

Decision:

RESOLVED

That the Urgent Decision made during the current Pandemic be noted.

Minutes:

RESOLVED

That the Urgent Decision made during the current Pandemic be noted.

 

8.

Vehicle Wash Down Facility at Weshampnett Depot pdf icon PDF 65 KB

The Cabinet is requested to approve the appointment of Contractor A to supply, erect and commission a new vehicle wash facility at the Westhampnett depot.

 

Please note that the appendix to this item is exempt and therefore available to members and senior officers only.

Additional documents:

Decision:

RESOLVED

 

That the appointment of Contractor A to supply, erect and commission a new vehicle wash facility at the Westhampnett depot be approved.

Minutes:

Cllr Plant introduced the item. Mr Howard and Mr Carter were also present.

 

In a vote the following resolution was made.

 

RESOLVED

 

That the appointment of Contractor A to supply, erect and commission a new vehicle wash facility at the Westhampnett depot be approved.

 

9.

Late Items

a)    Items added to the agenda papers and made available for public inspection

 

b)    Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

Minutes:

There were no late items.

 

10.

Exclusion of the Press and Public

The Cabinet is asked to consider in respect of agenda item 11 whether the public including the press should be excluded from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

[Note The report and its appendices within this part of the agenda are attached for members of the Council and senior officers only (printed on salmon paper)]

Minutes:

Mrs Lintill proposed and read the part II resolution in relation to agenda item 17 which was seconded by Mrs Taylor.

 

The Cabinet then voted to go into part II.

 

RESOLVED

 

That with regard to agenda item 11 the public including the press should be excluded from the meeting on the grounds of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

11.

Award of Financial Management System Contract

The Cabinet is requested to make the resolutions as set out in section 3.2 and 3.3 of the report.

Decision:

RESOLVED

 

That the resolutions as set out in section 3.2 and 3.3 of the report be agreed.

Minutes:

Cllr Wilding introduced the item. Mr Catlow was also present.

 

Mr Catlow explained that section 3.2 of the report should read section 3.1. He also advised of a misspelling in section 3.3.

 

In a vote the following resolution was made.

 

RESOLVED

 

That the resolutions as set out in section 3.2 and 3.3 of the report be agreed.