Agenda, decisions and minutes

Any apologies for absence which have been received will be noted at this stage.

The Planning Committee will be informed at this point in the meeting of any planning applications which have been deferred or withdrawn and so will not be discussed and determined at this meeting.

The Chairman welcomed everyone present to the meeting and readout the emergency evacuation procedure.

Apologies were received from Cllr Gordon McAra and Ms Nicola Golding.

The minutes relate to the meeting of the Planning Committee on 2 February 2022.

The minutes of the meeting held on 2 February 2022 were agreed as true and accurate record.

The Chairman will announce any urgent items that due to special circumstances will be dealt with under agenda item 12 (b).

There were no urgent items.

Details of members’ personal interests arising from their membership of parish councils or West Sussex County Council or from their being Chichester District Council or West Sussex County Council appointees to outside organisations or members of outside bodies or from being employees of such organisations or bodies.

Such interests are hereby disclosed by each member in respect of agenda items in the schedule of planning applications where the Council or outside body concerned has been consulted in respect of that particular item or application.

Declarations of disclosable pecuniary interests, personal interests and prejudicial interests are to be made by members of the Planning Committee in respect of matters on the agenda or this meeting.

Mr Barrett declared a personal interest in

·       Agenda item 7 – CH/20/01854/OUT – as the External Appointment to Chichester Harbour Conservancy

·       Agenda item 8 – BI/20/00185/FUL – as the External Appointment to Chichester Harbour Conservancy

Mr Briscoe declared a personal interest in

·       Agenda item 6 – CC/21/03166/ADV - as the Cabinet Member for Community Services and Culture, which includes the Novium Museum.

Mrs Johnson declared a personal interest in

·       Agenda item 5 – CC/21/00460/REM - as a member of West Sussex County Council

·       Agenda item 7 – CH/20/01854/OUT – as a member of West Sussex County Council

·       Agenda item 8 – BI/20/00185/FUL – as a member of West Sussex County Council

Mr Oakley declared a personal interest in

·       Agenda item 5 – CC/21/00460/REM - as a member of West Sussex County Council

·       Agenda item 7 – CH/20/01854/OUT – as a member of West Sussex County Council

·       Agenda item 8 – BI/20/00185/FUL – as a member of West Sussex County Council

Mr Potter declared a personal interest in

·       Agenda item 9 – SDNP/21/03746/HOUS – as the External Appointment to the South Downs National Park.

Mrs Sharp declared a personal interest in

·       Agenda item 5 – CC/21/00460/REM - as a member of West Sussex County Council and Chichester City Council

·       Agenda item 7 – CH/20/01854/OUT – as a member of West Sussex County Council

·       Agenda item 8 – BI/20/00185/FUL – as a member of West Sussex County Council

All outstanding Reserved Matters for the erection of buildings within the West of Chichester Local Centre to include a retail building with 8 no. affordable dwellings, 4no. employment (office) buildings, a health care facility building, a community centre (including integral children's day nursery) and public open space to include a Locally Equipped Area of Play and Multi-Use Games Area; associated parking, landscaping and associated work in relation to the above; all pursuant to permission CC/14/04301/OUT.

Permit

Mr Harris presented the report to the Committee. He explained that the application sought approval for the final reserved matters for phase one of the Chichester Strategic Development site in respect of the Local Centre’s employment, retail, healthcare and play provision.

Mr Harris outlined the Local Centre and identified the land that formed part of the application and showed how the spine road passed through the centre. He highlighted an area of land that formed part of the application and provided a footpath link from the local centre to the ‘western green link’.

Mr Harris explained that the Outline permission already granted had established certain criteria that were relevant to the Local Centre, including building uses, the floorspace and the maximum height of development.

Mr Harris identified each building and outlined what was being proposed on each part of the site along with the associated parking provision.

He explained that eight two-bedroomed apartments would be formed above the retail space. He informed the Committee that the developers were currently in negotiations with a national convenience store operator who was looking to operate the whole retail unit, however, he explained that the layout had been designed in such a way that it could be broken down into smaller units if required at later date.

He confirmed that there was cycle parking provision and explained that all buildings offered pedestrian access directly onto the footway, this had been designed to ensure that all buildings had some presence along the street.

With regards to the employment site Mr Harris explained how the design and massing had been managed and informed the Committee that massing had been reduced through the use of dormers which would assist in creating a more appropriate transition to the domestic dwellings fronting the spine road on the adjacent parcels.

Whilst the developer had included a proposed building for the healthcare facility, Mr Harris explained that no occupier had yet been found to take on the building. It was also clarified that the developer was only required to safeguard the land.

Mr Harris in formed the Committee that the YMCA had been identified as the operator for the Community Building. Following the appointment there had been a redesign to the building including its enlargement to incorporate a children’s day nursery. Other facilities that would be offered in the Community building include a cafe facility, a kitchen, toilets, changing facilities, youth rooms, staff rooms and a ground floor hall which could seat around 250 people.

Mr Harris highlighted that the Committee were not being asked to approve the YMCA as the operator; he explained that this would be dealt with at a later stage as part of the approvals required under the terms of the S106 agreement.

The play provision included a MUGA and a play area which would be suitably equipped for younger age groups. Mr Harris informed the Committee that the developer’s management company would be responsible for the future maintenance of the play provision.

On the matter of  ...  view the full minutes text for item 189.

Installation of 3 no. non-illuminated banners.

Permit.

Mr Mew presented the report to the Committee and drew their attention to the Agenda Update Sheet which set out an addendum to the report and some additional comments.

Mr Mew highlighted the site location. He explained that the proposal was for three banner advertisements to be installed on the front of The Novium Museum and showed the Committee an image of what the proposed banners would like once installed.

He explained that the banners would be located 3.75m above the carriageway.

There were no representations.

Officers responded to Member’s comments and questions as follows;

Mr Mew confirmed that the conditions attached to the application were standard advertising conditions. Condition D requires that advertisements are maintained so that they do not endanger the public and Condition E requires that advertisements are maintained so that they do not endanger the public or impair visibility.

In a vote the Committee agreed to support the report recommendation to permit subject to the conditions and informatives set out in the report.

Recommendation; permit subject to the conditions and informatives set out in the report.

*Members took a five-minute break

Outline permission for 26 no. dwellings with access, public open space, community orchard and other associated works (with all matters reserved except for access).

Refuse; against officer recommendation

Ms Bell presented the report to the Committee and drew their attention to the Agenda Update sheet which included; further third-party objections; additional information regarding the S106 provision for affordable housing; and an addendum to conditions 10 and 11 within the report.

Ms Bell highlighted the site location and showed how the site was accessed from the A259. She explained that the access was shared with neighbouring properties including Far Close and Oaklands. She informed the Committee that the site lies within floodzone 1, with the Chichester Harbour AONB lying just south of the site on the opposite side of the road.

Ms Bell explained that the application was an Outline application for 26 dwellings, of which eight (31%) would be affordable and the Committee were being asked to consider the access and principle of development. All other matters including appearance, landscaping and layout would be considered as part of a future Reserve Matters Application.

The proposed housing mix is to provide 18 market homes and eight affordable homes, of which six would be social rented and two would be first homes. The density of development would be approximately 20 homes per hectare.

Ms Bell showed the Committee an illustrative layout of how a development may be presented on the site. She highlighted the drainage ditches and confirmed that drainage officer had considered the proposals and was content that adequate provision had been made for future maintenance.

Ms Bell drew the Committee’s attention to the site’s location in proximity to the proposed Strategic Wildlife Corridor. Following discussion with the Environmental Strategy Officer there have been a number of amendments including the inclusion of a community orchard and; the realignment and repositioning of dwellings to limit the impact from lighting on biodiversity within the corridor.

Ms Bell informed the Committee that the applicant had confirmed the ownership of the site and the site outline shown in the presentation was correct.

Ms Bell showed the Committee some photos of the access arrangements for the site and detailed the visibility splays.

The Committee received the following representations;

Mr Stephen Johnson – Chidham & Hambrook Parish Council

Mrs Jane Towers – Objector

Mr Chris Lyons – Agent

Cllr Adrian Moss – CDC Ward Member

Officers responded to Member’s questions and comments as follows;

With regards to the increase in the number of dwellings on the site; Ms Bell explained that the proposal being considered demonstrated a more efficient use of land with 20 units per hectare, along with a provision of affordable housing. The number of dwellings being proposed was part of the decision the Committee were being asked to consider and had been thoroughly scrutinised by officer to ensure that the proposed number could be accommodated on site.

On the matter of nitrate mitigation; Ms Bell confirmed the proposed nitrate mitigation had been amended and updated to reflect the current proposal. In addition, Ms Bell confirmed that all mitigation proposals for all documents including; the recreational disturbance contribution and the National Highways contribution had  ...  view the full minutes text for item 191.

Demolish existing shop, bin store, car wash, vac machine and A/W unit. Erect new shop with shopfront bollards and bin store. Additional car parking with 1 no. EVC bay and new A/W unit.

Permit

Mr Mew presented the report to the Committee and drew their attention to the agenda update sheet which included two addendums to the report. He also provided a verbal update and explained that an additional condition was being proposed to restrict the hours of delivery to not before 7am and not after 10pm unless otherwise agreed in writing.

Mr Mew highlighted the application and explained that it was an already established service station located within the Birdham settlement boundary and the Chichester Harbour AONB.

Mr Mew presented the proposed works and detailed how the new proposals would differ from the current provision. The car wash and jet wash that were available for use would be removed from the site and not replaced. He informed the Committee that there would be two new rapid electric vehicle charge points provided as part of the development

Mr Mew showed the proposed elevations of the new development in comparison with the existing development and highlighted its relationship with neighbouring properties.

Mr Mew confirmed that Environmental Protection had reviewed the noise assessment submitted as part of the application and were satisfied, subject to the mitigation measures included within the proposed conditions, that there would be no additional impact from the development.

The following representations were received;

Ms Elizabeth Hamilton – Birdham Parish Council

Ms Jackie Ford – On applicant’s behalf

Officers responded to Member’s comments and questions as follows;

On the matter of the EPV charging points; Mrs Purnell used her discretion and allowed the agent to answer, they confirmed that the charging points would be compatible with all vehicles.

On the matter of solar panels being provided as part of the development; Mr Mew informed the Committee that solar panels were not included as part of the proposal. He explained that should the applicant wish to install solar panels at a later date a separate application would need to be submitted due to the site being located within the AONB. Mrs Purnell used her discretion and invited the agent to comment on subject.

Officer’s confirmed that an additional informative could be included to make the developer aware of the Committee’s wish to see further climate change measures incorporated in any future development or improvement (subject to necessary permissions)

In a vote the Committee agreed to support the report recommendation to permit; subject to the conditions and informatives set out in the report, and the additional informative on climate change measures.

Recommendation; permit; subject to the conditions and informatives set out in the report and the additional informative on climate change measures.

*members took a ten minute break.

Rear two storey extension and alterations.

Approved

Mr Saunders presented the report to the Committee and drew their attention to the Agenda Update Sheet which set out an additional condition for a bat box on the house.

He highlighted the site location and explained that the property was a pair of three bedroomed semi-detached houses and that permission was being sought for a two-storey extension. Both properties already have a single storey extension in place.

Mr Saunders detailed the proposed plans and explained that proposal did extend a further 1.1m back from the current single storey extension and not 1.9m as stated in the report. He outlined the proposed elevations of the proposal.

He informed the Committee that the application had been amended to make it more subservient to its location.

There were no representations.

Officers responded to Member’s comments and questions as follows;

In response to a question regarding the requirement for an ecosystem services statement; Mr Saunders explained that officers will look for a range of measures to be included within the statement including bird and bat boxes, as well as provision for hedgehogs in the garden. He confirmed that the applicant was required to submit a ecosystems statement which would include a number or further enhancements such as water recycling and water butts and drew their attention to the Condition 6 of the report which ensured  measures detailed in the statement would be delivered.

In a vote the Committee agreed to support the report recommendation to approve subject to set out in the report.

Recommendation; approve subject to set out in the report.

The Planning Committee will consider the monthly schedule updating the position with regard to planning appeals, litigation and recent planning policy publications or pronouncements.

Ms Stevens drew the Committee’s attention to page 153 and highlighted that the decision made in respect of Land off Broad Road, Hambrook. She also drew attention to the Agenda Update Sheet which included an update on High Court Hearings in respect of the site; Land at Flat Farm, Broad Road, Hambrook, West Sussex, PO18 8FT

In response to a question regarding the appeal for Land South of Clappers Lane; Ms Stevens confirmed that the authority had instructed their Barrister to defend the decision.

The Committee agreed to note the item.

The Planning Committee will consider the monthly schedule updating the position with regard to planning appeals, litigation and recent planning policy publications or pronouncements.

Ms Stevens drew the Committee’s attention to the Agenda Update Sheet which included an amended appeal decision for SDNP/20/04081/FUL.

The Committee agreed to note the item.

The Planning Committee will consider any late items announced by the Chairman at the start of this meeting as follows:

a)    Items added to the agenda papers and made available for public inspection

b)    Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

There were no late items.

There are no restricted items for consideration.

There were no part two items.