Agenda

The Council is requested to approve as a correct record the minutes of the Annual Council meeting held on27 April 2021 and the Special Council held on 22 June 2021.

The Chair will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Apologies for absence will be notified at this point.

The Chair will make any specific announcements.

In accordance with Chichester District Council’s scheme for public question time the Council will receive any questions which have been submitted by members of the public in writing by noon two working days before the meeting. Each questioner will be given up to three minutes to ask their question. The total time allocated for public question time is 15 minutes subject to the Chair’s discretion to extend that period.

The Council is requested to note the Overview and Scrutiny Committee 2020-21 Annual Report attached.

The Council is requested to approve the following recommendation from the Boundary Review Panel who held a meeting on 25 June 2021:

RECOMMENDED TO COUNCIL

That the number of councillors elected to Rogate Parish Council be reduced from 13 to 9.

The Council is requested to approve the following recommendation from the Boundary Review Panel who held a meeting on 5 July 2021:

RECOMMENDED TO COUNCIL

That the council’s response to the Boundary Commission for England’s initial proposals for the 2023 Parliamentary Constituency boundaries is as attached (pages 19 to 27 of the agenda pack).

To consider the following recommendations of the Cabinet requiring the approval of the Council.

The report can be found on pages 155-218 of the Cabinet agenda for 6 July 2021.

The Cabinet made the following recommendation to Council:

That subject to 2.1 of the report, that the Council be recommended to delegate to the Leader the authority to vote in accordance with Cabinet’s decision in relation to the ballot to renew the BID.

The report can be found on pages 5-49 of the Cabinet agenda for 6 July 2021.

The Cabinet made the following recommendation to Council:

That the Chichester District Council Annual Report 2020-21 be received.

The report for this item can be found on pages 51-54 of the Cabinet agenda for 6 July 2021.

Cabinet made the following recommendations to Council:

1.    That the Covid Outbreak Management Fund grant allocation be spent as set out in section 5.

2.    That delegation be given to The Chief Executive to vary allocations of funding between the headings in section 5 following consultation with the Leader of the Council.

The report for this item can be found on pages 147-153 of the Cabinet agenda for 6 July 2021.

Cabinet made the following recommendation to Council:

That Council approves the release of £500,000 from the Local Plan Reserve in 2021/22 and £275,000 in 2022/23 to fund necessary Local Plan technical work, specialist advice and examination costs.

The report and appendices for this item can be found on pages 55-124 of the Cabinet agenda for 6 July 2021. In addition the separate Cabinet supplement detailed an update.

The Cabinet made the following recommendation to Council:

That the revised proposed Hackney Carriage (Taxi) and Private Hire Licensing Policy 2021 at Appendix C be approved subject to any amendments by the General Licensing Committee or Cabinet.

Having complied with the Motions Procedure as set out in the council’s Constitution the motion attached will be proposed by Cllr Page and if duly seconded it will then be discussed at this meeting.

The Council is requested to consider the report and make the following resolution:

To give an administrative delegation to the Chief Executive to enact all decisions from the remote session of Councillors on 29 July 2021, and to report that enactment to the next Full Council.

The Council is requested to consider the report and make the following resolutions:

1.    Note that the Standards Committee have completed their interview and consideration process and recommend the appointment of two persons to Council as Independent Persons.

2.    That Council appoint those persons as Independent Persons as provided for under the Council Constitution.

Report to follow.

The Council is requested to note the Urgent Decision Notice relating to the Welcome Back Fund.

Members are invited to ask a question of a member of the Executive (maximum of 40 minutes duration).

To consider any late items as follows:

a)    Items added to the agenda papers and made available for public inspection.

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

The Council is asked to consider in respect of agenda items 21 and 22 whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Parts I to 7 of Schedule 12A of the Local Government Act 1972, as indicated against the item and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information. The reports dealt with under this part of the agenda are attached for members of the Council and senior officers only (salmon paper).

The report for this item can be found in the restricted pages 29-43 of the Cabinet agenda for the Cabinet meeting held on 1 June 2021.

The Cabinet made the following recommendations to Council:

That Cabinet makes the recommendations to Council as set out in section 3.1, 3.2, 3.3 and 3.4 of the report.

The Council is requested to note the part II Urgent Decision Notice relating to St James.