Agenda and draft minutes

Annual, Council - Tuesday 27 April 2021 2.00 pm

Venue: Virtual

Contact: Lisa Higenbottam on 01243 534684  Email:  lhigenbottam@chichester.gov.uk

Items
No. Item

1.

Election of the Chairman

This will be followed by the declaration of acceptance of office.

Minutes:

Cllr Hamilton as current Chairman of the Council welcomed everyone to the meeting and then handed over to Mrs Shepherd.

 

Mrs Shepherd invited members to nominate and provide a seconder for the position of Chairman of the Council for the ensuing year.

 

The following nominations were received:

 

·         Cllr Hamilton – proposed by Cllr Lintill and seconded by Cllr Taylor

·         Cllr Apel – proposed by Cllr Moss and seconded by Cllr Plowman

 

A virtual secret ballot took place with the results as follows:

 

·         Cllr Hamilton – 17 votes

·         Cllr Apel – 15 votes

 

There were no abstentions.

 

Mrs Shepherd declared Cllr Hamilton as Chairman.

 

RESOLVED

 

That Cllr Hamilton be appointed as Chairman of the Council for the year 2021/22.

 

Cllr Hamilton read their declaration of office.

2.

Appointment of the Vice-Chairman of the Council

This will be followed by the declaration of acceptance of office.

Minutes:

The Chairman then invited members to nominate and provide a seconder for the position of Vice-Chairman of the Council for the ensuing year.

 

The following nomination was received:

 

Cllr Potter – proposed by Cllr Lintill and seconded by Cllr Taylor

 

As there were no further nomination a vote was not required.

 

The Chairman declared Cllr Potter as Vice-Chairman.

 

RESOLVED

 

That Cllr Potter be appointed as Vice-Chairman of the Council for the year 2021/22.

 

Cllr Potter read their declaration of office.

3.

Minutes pdf icon PDF 429 KB

The Council is requested to approve as a correct record the minutes of the meetings held on 2 March 2021 and 12 March 2021.

Additional documents:

Minutes:

The Chairman requested an amendment to the Wittering referenced on page 22 of the agenda pack. Minute 107 from 12 March 2021 meeting should relate to East Wittering not West Wittering.

 

Members voted subject to the amendment and made the following resolution:

 

RESOLVED

 

That the minutes of the Full Council meetings held on 2 March 2021 and 12 March 2021 be approved as a correct record. 

4.

Urgent Items

The Chair will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

Minutes:

There were no urgent items.

 

5.

Declarations of Interests

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Minutes:

There were no declarations of interest.

 

6.

Chair's Announcements

Apologies for absence will be notified at this point.

 

The Chair will make any specific announcements.

Minutes:

Apologies were received from Cllr Lishman.

 

Following his resignation the Chair wished to thank Cllr Kevin Hughes for his service to the Council.

 

The Chair also thanked Jack Caine for his support of virtual meetings during his temporary appointment to Democratic Services.  

7.

Review of Political Balance pdf icon PDF 233 KB

The Council is requested to make the following resolutions:

 

That

1.    the review of political balance arrangements set out below be approved; and

2.    that membership of committees and sub committees be approved by members at the meeting; and

3.    the calculations set out in this report are applied in making appointments to committees.

Minutes:

The Chair invited a proposer and a seconder for the recommendations outlined in the report. Cllr Lintill proposed the recommendations and Cllr Taylor seconded them. The Chair invited Mr Bennett to introduce the report. Mr Bennett explained that following Cllr Hughes resignation the political balance would remain the same until such time as an appointment is made. Cllr Lintill noted that the number of Conservatives appointed to Overview and Scrutiny Committee in the report should read five.

 

Members then took a virtual vote on the recommendations and made the resolutions:

 

RESOLVED

 

1.    the review of political balance arrangements set out below be approved; and

2.    that membership of committees and sub committees be approved by members at the meeting; and

3.    the calculations set out in this report are applied in making appointments to committees.

8.

Appointment to Committees pdf icon PDF 202 KB

The Council is requested to make the following resolutions:

 

1.    That the Council appoints to Committees as set out in the attached appendix.

2.    That the Council agrees the continued appointment of Cllr Lintill (Chair), Cllr Dignum, Cllr Oakley and Cllr Moss to represent the Council on the Chichester District Growth Board for 2021/22.

 

Please note that the appendix to the report is to follow.

Additional documents:

Minutes:

The Chair invited a proposer and a seconder for the recommendations outlined in the report. Cllr Lintill proposed the recommendations and Cllr Taylor seconded them. The Chair invited Mr Bennett to introduce the report.

 

Members then took a virtual vote on the recommendations and made the resolutions:

 

RESOLVED

 

1.    That the Council appoints to Committees as set out in the attached appendix.

2.    That the Council agrees the continued appointment of Cllr Lintill (Chair), Cllr Dignum, Cllr Oakley and Cllr Moss to represent the Council on the Chichester District Growth Board for 2021/22.

9.

Appointments to External Organisations pdf icon PDF 201 KB

The Council is requested to make the following resolution:

 

That the Council appoints to external bodies as set out in the attached appendix.

Additional documents:

Minutes:

The Chair invited a proposer and a seconder for the recommendations outlined in the report. Cllr Lintill proposed the recommendations and Cllr Taylor seconded them. The Chair invited Mr Bennett to introduce the report. Mr Bennett explained that items 41 and 42 for Bourne Community College Governing Body and Bourne Trust Board should be amended to extend Mrs Shepherds appointment for a further 4 year period. This would be accepted as part of the recommendation.

 

Following confirmation from both Cllr Bell and Cllr Dignum it was agreed that Cllr Dignum should sit on the Chichester Vision Steering Group. 

 

Cllr Potter requested an amendment to his South Downs National Park Authority appointment until May 2023 rather than 2022 to take it in line with the term of a district councillor. Mr Bennett confirmed this would be amended.

 

Following a request for clarification from Cllr Plowman, Cllr Taylor explained that she had only attended one meeting of the Chichester Area Advisory Committee in the past year due to a conflict of interest. As such she had requested to be removed for the coming year.

 

Members then took a virtual vote on the recommendation and made the resolution:

 

RESOLVED

 

That the Council appoints to external bodies as set out in the attached appendix as amended above.

10.

Late Items

To consider any late items as follows:

 

a)    Items added to the agenda papers and made available for public inspection.

b)    Items which the Chair has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

Minutes:

There were no late items.

 

11.

Exclusion of the press and public

There are no restricted items for consideration at this meeting.

Minutes:

There was no requirement to exclude the public or the press.