Agenda

Council
Tuesday 24 September 2019 2.00 pm

Venue: Committee Rooms, East Pallant House. View directions

Contact: Democratic Services  Email:  democraticservices@chichester.gov.uk or call 01243 534684

Note: Please note that item 25 has been withdrawn from the agenda 

Items
No. Item

1.

Minutes pdf icon PDF 163 KB

The Council is requested to approve as a correct record the minutes of the meeting held on 23 July 2019.

2.

Urgent Items

The Chairman will announce any urgent items which due to special circumstances are to be dealt with under Late Items.

3.

Declarations of Interests

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

4.

Chairman's Announcements

Apologies for absence will be notified at this point.

 

The Chairman will make any specific announcements.

5.

Public Question Time

Questions submitted by members of the public in writing by noon on the previous working day (for a period up to 15 minutes).

RECOMMENDATIONS BY THE CABINET - 3 SEPTEMBER 2019

To consider the following recommendations of the Cabinet requiring the approval of the Council.

 

The reports giving rise to these recommendations are in the papers for the meeting of the Cabinet on 3 September 2019 and are available in the committee papers section of the Council’s website.

6.

Chichester District Growth Board - terms of reference

The material relevant to this item is the report on pages 13 to 14 of the agenda pack of the Cabinet at its meeting on 3 September 2019.

 

The following recommendation was made to Council:


That the membership of the Chichester District Growth Board be increased from 3 to 4 for both Chichester District Council and West Sussex County Council.

7.

Revised Local Development Scheme 2019 - 2022

The material relevant to this item is the report and its appendix on pages 15 to 32 of the agenda pack of the Cabinet at its meeting on 3 September 2019.

 

The following recommendation was made to Council:

 

That the revised Local Development Scheme be approved.

RECOMMENDATIONS FROM OTHER COMMITTEES

8.

2018-2019 Annual Governance Statement and Corporate Governance Report pdf icon PDF 69 KB

The 2018-2019 Annual Governance Statement and Corporate Governance Report is attached to this agenda.

 

The following recommendation was made by the Corporate Governance and Audit Committee at its meeting on 25 July 2019:

 

Recommendation to the Council

 

That the Annual Report on Corporate Governance, the Annual Governance Statement 2018-2019 and the Internal Audit and Corporate Investigations Annual Report 2018-2019 be approved.

OTHER REPORTS

9.

Acceptance of grant offer from the Office for Low Emission Vehicles and resolution to spend the related monies pdf icon PDF 63 KB

The Council is requested to note the urgent decision taken.

Additional documents:

10.

Constitution Amendment

Following changes to the Cabinet member portfolios and titles it is necessary to amend the delegation relating to the Grants and Concessions in order to ensure a stand in decision maker where the Cabinet Member for Corporate Services has a disclosable or prejudicial interest in an item. At present Part 3, Section 2, page 42 of the Constitution reads as follows:

 

For the avoidance of doubt, where a request exceeds the delegation, arecommendation will be made to Cabinet. The Cabinet Member for Corporate
Services is also delegated the powers relating to Grants and Concessions andNew Homes Bonus (Parish Allocations) held by the Cabinet Member for CommunityServices, where that member has a prejudicial interest or is otherwise unavailable.

 

It is proposed that it be replaced with:

 

For the avoidance of doubt, where a request exceeds the delegation, arecommendation will be made to Cabinet. The Leader or Deputy Leader is also delegated the powers relating to Grants and Concessions andNew Homes Bonus (Parish Allocations) held by the Cabinet Member for CommunityServices, where that member has a prejudicial interest or is otherwise unavailable.

 

RECOMMENDATION TO THE COUNCIL

 

That the Constitution, Part 3, Section 2, page 42 be approved for amendment as follows:

 

For the avoidance of doubt, where a request exceeds the delegation, arecommendation will be made to Cabinet. The Leader or Deputy Leader is also delegated the powers relating to Grants and Concessions andNew Homes Bonus (Parish Allocations) held by the Cabinet Member for CommunityServices, where that member has a prejudicial interest or is otherwise unavailable.

11.

Parish Council representation on the Standards Committee

The Constitution provides for three parish councillors to be co-opted to the Standards Committee in a non-voting capacity.  Nominations were sought at the All Parishes Meeting on 15 July 2019. The following were nominated by representatives of parish councils and meetings for co-option to the Standards Committee.  The Council is asked formally to co-opt them to the Standards Committee:

 

·       Mr Ray Cooper (Lurgashall Parish)

·       Mr David Ribbens (Plaistow & Ifold Parish)

·       Mr Jose Galego (Easebourne)

12.

Review of Political Balance pdf icon PDF 87 KB

The report relating to this item is included in the agenda pack.

 

The Council is requested to make the following resolution:

 

That the review of political balance arrangements as set out in tables 1, 2 and 3 of the report be approved and applied in making appointments to committees.

13.

Appointment and Membership of Committees and their Chairmen and Vice-Chairmen pdf icon PDF 90 KB

The report relating to this item is included in the agenda pack.

 

The Council is requested to make the following resolution:

 

That the membership of Committees for 2019-2020 following the change to political balance along with resultant changes to their Chairmen and Vice-Chairman as set out in the report be approved.

Additional documents:

14.

Appointment and Membership of the Boundary Review Panel pdf icon PDF 78 KB

The report relating to this item is included in the agenda pack.

 

The Council is requested to make the following resolution:

 

That the appointment of members to serve on the Boundary Review Panel 2019-2023 and their Chairman as set out in the report be approved.

15.

Amendment to Committee Timings pdf icon PDF 92 KB

The report relating to this item is included in the agenda pack.

 

The Council is requested to make the following resolutions:

 

1.     That Council notes the responses to the consultation and that based upon the responses to that consultation confirm that timings of meetings remain unchanged at this time.

2.     That a working group be established by the Leader after the trial period to consider whether a change to Committee meetings should be recommended to Council for the subsequent four year committee cycle from 2023.

16.

Public Question Process pdf icon PDF 78 KB

The report and appendix relating to this item are included in the agenda pack.

 

The Council is requested to make the following resolution:

 

That the Councils procedure for public questions be amended as set out in the Appendix to the report.

Additional documents:

17.

Committee Calendar of Meetings - May 2020 - May 2021 pdf icon PDF 62 KB

The report and appendix relating to this item are included in the agenda pack.

 

The Council is requested to make the following resolution:

 

That the committee calendar of meetings for May 2020 to May 2021 be approved.

Additional documents:

18.

Parish Name Change pdf icon PDF 75 KB

The report and appendix relating to this item are included in the agenda pack.

 

The Council is requested to make the following resolutions:

 

1.     That the change of name of Singleton Parish Council to Singleton and Charlton Parish Council be authorised

2.     That the Divisional Manager for Democratic Services be authorised to serve notices upon the Secretary of State, the Director General of the Ordnance Survey and to the Registrar General of that name change

Additional documents:

Motions Proposed in Advance by Members

19.

Motion to the Council to increase the importance of nature in Chichester by six measures pdf icon PDF 69 KB

Having complied with the advance written notice requirement in Standing Order 18.1 and the subject requirement in Standing Order 18.2 of the Chichester District Council Constitution the attached motion will be proposed by Cllr Sharp and if duly seconded it will then be discussed at this meeting.

20.

Motion to the Council about Electricity Suppliers pdf icon PDF 44 KB

Having complied with the advance written notice requirement in Standing Order 18.1 and the subject requirement in Standing Order 18.2 of the Chichester District Council Constitution the attached motion will be proposed by Cllr Sharp and if duly seconded it will then be discussed at this meeting.

21.

Motion to the Council about Affordable Housing pdf icon PDF 55 KB

Having complied with the advance written notice requirement in Standing Order 18.1 and the subject requirement in Standing Order 18.2 of the Chichester District Council Constitution the attached motion will be proposed by Cllr Hughes and if duly seconded it will then be discussed at this meeting.

22.

Questions to the Executive

Members are invited to ask a question of a member of the Executive (maximum of 40 minutes duration).

23.

Late Items

To consider any late items as follows:

 

a)    Items added to the agenda papers and made available for public inspection.

b)    Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting.

24.

Exclusion of the press and public

The Council is asked to consider in respect of agenda item 24 whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Parts I to 7 of Schedule 12A of the Local Government Act 1972, as indicated against the item and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

25.

Southern Gateway - Potential Acquisition

The material relevant to this item is the report and its appendix on pages 93 to 99 of the agenda pack of the Cabinet at its meeting on 3 September 2019 and the subsequent supplement that was circulated to members only.

 

The following recommendation was made to Council:

 

That the purchase consideration plus associated costs be funded by the use of reserves.