Agenda

Corporate Governance & Audit Committee
Thursday 24 October 2019 9.30 am

Venue: Committee Room 2, East Pallant House. View directions

Contact: Democratic Services on 01243 534685  Email:  democraticservices@chichester.gov.uk

Items
No. Item

1.

Chairman's Announcements

Any apologies for absence that have been received will be noted at this point.

 

2.

Approval of Minutes

The committee is requested to approve the minutes of its ordinary meeting on 25 July 2019 (copy to follow).

3.

Urgent items

The chairman will announce any urgent items that due to special circumstances are to be dealt with under the Late Items agenda item.

4.

Declarations of Interest

These are to be made by members of the Corporate Governance and Audit Committee or other Chichester District Council members present in respect of matters on the agenda for this meeting.

 

5.

Public Question Time

The procedure for submitting public questions in writing by no later than noon 2 working days before the meetingis available here or from the Democratic Services Officer (whose contact details appear on the front page of this agenda).

6.

Annual Audit Letter 2018-2019 pdf icon PDF 2 MB

The Committee is requested to consider and note the key issues arising from the work of the Council’s external auditors on the 2018-2019 Accounts in the Annual Audit Letter from Ernst & Young LLP.

7.

Financial Strategy & Plan 2020-2021 pdf icon PDF 71 KB

The Committee is requested to consider:

·         The updated key financial principles in Appendix 1, which underpin the Council’s aim to set balanced budgets without the use of reserves, except where necessary in the short term.

·         In the short to medium term that the Council maintains a minimum level of  reserves of £6.3m for general purposes;

 

Additional documents:

8.

2018-2019 Treasury Management Out-turn pdf icon PDF 209 KB

The Committee is requested to consider the 2018-2019 out-turn position of the treasury management activity and performance and provide comments to the Cabinet as necessary.

9.

Audit Reports, Progress Report - 2019-2020 Audit Plan pdf icon PDF 84 KB

The committee is requested to note performance against 2019-2020 audit plan progress report.

Additional documents:

10.

S106 Annual Exceptions Report pdf icon PDF 78 KB

The Committee is requested to note the contents of this report concerning section 106 agreements nearing their expenditure date (as set out in Appendix 1) and to raise any concerns.

Additional documents:

11.

Complaints, Freedom of Information Requests and Data Protection Analysis pdf icon PDF 75 KB

The Committee is requested to consider:

·         The revised complaints scheme – Appendix 1

·         A policy for the management of unreasonable complainant behaviour to support the revised complaints scheme and to follow best practice as per Local Government Ombudsman – Appendix 2

·         Making recommendations as to future monitoring arrangements to identify improvement where appropriate.

·         A call recording policy to support the complaints scheme and to comply with the GDPR – Appendix 3.

Additional documents:

12.

Budget Review Task and Finish Group Terms of Reference pdf icon PDF 46 KB

The Committee is requested to note the terms of reference and scoping outline plan for the Budget Review Task and Finish Group and agree membership of the Group.

13.

Strategic Risk Update pdf icon PDF 77 KB

The Committee is requested to note:

·         The current strategic risk register and the internal controls in place, plus any associated action plans to manage those risks, and raises any issues or concerns

·         Bother the high scoring programme board and organisational risks, and the mitigation actions in place, and raises any issues or concerns.

 

*Note Exempt category Paragraph 4 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Additional documents:

14.

Exclusion of the Press and Public

There are no restricted items for consideration.  However the document listed below includes information which is considered to be exempt under Paragraph 3 of Schedule 12A of the Local Government Act 1972 and is attached for members of the Committee and senior officers only (salmon paper).

 

Agenda item 13 – Appendix 1b Strategic Risk Management Update – Information relating to cyber-attacks on the authority.

 

Before discussing the item, the Committee is asked to consider whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Paragraph 3 Schedule 12A to the Local Government Act 1972 as indicated above and because, in all the circumstance of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

15.

Late items

The committee will consider any late items as follows:

a)          Items added to the agenda papers and made available for public inspection

b)          Items that the chairman has agreed should be taken as a matter of urgency by reason of special circumstances to be reported at the meeting