Agenda

Corporate Governance & Audit Committee
Thursday 25 July 2019 2.00 pm

Venue: Committee Room 2, East Pallant House. View directions

Contact: Katherine Davis on 01243 534674  Email:  kdavis@chichester.gov.uk

Items
No. Item

1.

Chairman's Announcements

Any apologies for absence that have been received will be noted at this point.

 

2.

Approval of Minutes pdf icon PDF 112 KB

The committee is requested to approve the minutes of its ordinary meeting on 28 March 2019.

 

3.

Urgent items

The chairman will announce any urgent items that due to special circumstances are to be dealt with under the Late Items agenda item.

4.

Declarations of Interest

These are to be made by members of the Corporate Governance and Audit Committee or other Chichester District Council members present in respect of matters on the agenda for this meeting.

 

5.

Public Question Time

The procedure for submitting public questions in writing by no later than 12:00pm the day before the meetingis available here or from the Democratic Services Officer (whose contact details appear on the front page of this agenda).

6.

Corporate Governance and Audit Committee Work Programme 2019-2020 pdf icon PDF 56 KB

The Corporate Governance and Audit Committee is requested to consider and approve its work programme for 2019-20.

Additional documents:

7.

Audit Fees 2019-2020 pdf icon PDF 17 KB

To review the proposed audit and certification work that Ernst & Young LLP
proposes to undertake in 2019/20 and the fees for this work.

8.

Chichester District Council Audit Results Report for the Year Ended 31 March 2019 pdf icon PDF 5 MB

The Corporate Governance and Audit Committee is requested to consider and note the attached report which summarises the external auditor’s audit conclusion in relation to Chichester District Council’s financial position and the results of operations for the year ended 31 March 2019.

 

9.

Statement of Accounts for 2018-2019 pdf icon PDF 74 KB

The Corporate Governance and Audit Committee is requested to consider and approve the audited Statement of Accounts shown in Appendix 2 (copy to follow) for the financial year ended 31 March 2019, note the outturn position and authorise the Letter of Representation to be given to the Council’s External Auditor.

 

Additional documents:

10.

2018-2019- Treasury Management Out-turn Report pdf icon PDF 118 KB

The Corporate Governance and Audit Committee is requested to consider the 2018-2019 Treasury summarised activity and out-turn position and provide comments to the Cabinet as necessary and nominate a representative to work with the Cabinet Member for Finance, Growth, Place and Regeneration and officers to complete a review the existing external pooled fund investments as requested by Cabinet.

11.

2018-2019 Annual Governance Statement and Corporate Governance Report pdf icon PDF 53 KB

The Corporate Governance and Audit Committee is required to report to the Council each year on the effectiveness of Chichester District Council’s governance arrangements and so it requested to consider the draft Annual Report on Corporate Governance at appendix 1, the Annual Governance Statement 2018-2019 (appendix 2), and Internal Audit and Corporate Investigations Annual Report 2018-2019 (appendix 3), and to recommend these to the Council for approval.

Additional documents:

12.

Fraud Prevention pdf icon PDF 63 KB

The Corporate Governance and Audit Committee is requested to consider this report and the corporate approach to fighting fraud to ensure they fulfil their stewardship role and protect the public purse and to note that Chichester District Council will actively pursue potential frauds identified through ongoing investigations by the Corporate Investigations Team (CIT).

13.

Section 106 and CIL Annual Monitoring Report pdf icon PDF 83 KB

The Corporate Governance and Audit Committee is requested to note the income and expenditure between 1 April 2018 and 31 March 2019 in respect of S106 contributions and from CIL, the information on S106 agreements within 2 years of the expenditure target date as set out in Appendix 1 the details of non-financial S106 obligations set out in Appendix 2; and the monitoring information required by the CIL regulations as set out in Appendix 3.

Additional documents:

14.

Annual Partnerships Report 2019 pdf icon PDF 66 KB

The Corporate Governance and Audit Committee is requested to consider the annual report on the effectiveness of Chichester District Council’s strategic partnerships to satisfy themselves that these partnerships have appropriate governance measures and risk monitoring procedures in place.

Additional documents:

15.

Corporate Health and Safety Business Continuity Management pdf icon PDF 99 KB

That the Committee considers and notes the Council’s arrangements in place for monitoring and controlling the risks associated with health and safety and business continuity matters.

16.

Audit Reports, Progress Report - Audit Plan pdf icon PDF 68 KB

The Corporate Governance and Audit Committee is requested to consider the Audit Reports, follow Up and note progress against the audit plan.

Additional documents:

17.

Appointment to the Strategic Risk Group

The Strategic Risk Group is set up with terms of reference ‘to consider any

strategic and operational risks (to the Council), the associated controls,

management and any mitigation and to review previously identified strategic risks and give detailed consideration of any newly identified risks’. It meets at least twice a year and reports to this committee. Membership is three members of Cabinet, three members of the Corporate Governance & Audit Committee and the Strategic Leadership Team. Members are requested to agree the three representatives from this committee.

18.

Exclusion of the Press and Public

There are no restricted items for consideration.

19.

Late items

The committee will consider any late items as follows:

a)          Items added to the agenda papers and made available for public inspection

b)          Items that the chairman has agreed should be taken as a matter of urgency by reason of special circumstances to be reported at the meeting