Chichester District Council
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Issue - meetings

Vehicle Wash-Down Facility at Westhampnett Depot - Project Initiation Document

Meeting: 04/06/2019 - Cabinet (Item 6)

6 Vehicle Wash-Down Facility at Westhampnett Depot pdf icon PDF 63 KB

The Cabinet is requested to consider the agenda report and its appendix and make the following resolution:

 

That the Cabinet approves option 3 set out in the Project Initiation Document for the provision of a vehicle wash-down facility at Westhampnett Depot.

 

The Cabinet is then requested to make the following recommendation to the Council as set out below:

 

That the Cabinet recommends to Council the release £199,400 from reserves to fund the provision of a vehicle wash-down facility at Westhampnett Depot.

 

Additional documents:

Decision:

RECOMMENDATION TO THE COUNCIL

 

That the Council releases £199,400 from reserves to fund the provision of a vehicle wash-down facility at Westhampnett Depot.

 

RESOLVED BY THE CABINET

 

1.     That option 3 set out in the Project Initiation Document for the provision of the vehicle wash-down facility at Westhampnett Depot be approved.

2.     That the Cabinet delegates authority to the Director of Corporate Services, following consultation with the Cabinet member for the Environment and Contract Services, to include the environmental enhancements proposed ad supported during the meeting, as options for inclusion with the procurement specification. The decision as to whether these will be included will be determined by Cabinet when the bids have been received.

 

Minutes:

Mrs Plant introduced the report. She explained that the Project Initiation Document (PID) outlines a new vehicle washdown facility to overhaul the drainage facilities and create a single level surface to provide an automated enclosed drive through vehicle wash facility and under chassis wash which is required for all vehicles prior to MOT testing. She confirmed that the recirculation water filtration system will keep the amount of water used to a minimum with only excess to be drained into the foul water drainage system.

 

Mrs Plant outlined three options for the project:

 

1.     Automatic facility for use by the council’s fleet only reducing the need to travel to a third party provider

2.     Automatic facility for use of external vehicles of similar size

3.     Automatic facility for use by all size vehicles

 

Mrs Plant confirmed that the nearest facilities are currently in Hampshire or Essex.

 

Mr Carter added that this approach had been successful in other local authorities and initial market testing had indicated interest in the service.

 

Mrs Lintill requested confirmation of the safety of the drainage system. Mr Carter explained that officers had been working closely with Southern Water and a possible contractor to ensure safety. The council has also been granted a licence to discharge to the current water supply when it is not in use for domestic foul water. Mr Carter reassured members that the flow rate had been estimated high to ensure capacity could be met.

 

Decision


The Cabinet then voted unanimously to make the recommendation and resolutions below:

 

RECOMMENDATION TO THE COUNCIL

 

That the Council releases £199,400 from reserves to fund the provision of a vehicle wash-down facility at Westhampnett Depot.

 

RESOLVED BY THE CABINET

 

1.     That option 3 set out in the Project Initiation Document for the provision of the vehicle wash-down facility at Westhampnett Depot be approved.

2.     That the Cabinet delegates authority to the Director of Corporate Services, following consultation with the Cabinet member for the Environment and Contract Services, to include the environmental enhancements proposed ad supported during the meeting, as options for inclusion with the procurement specification. The decision as to whether these will be included will be determined by Cabinet when the bids have been received.


 

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