Forthcoming Decisions

Forthcoming Decisions

11/06/2018 - S106 Community Facilities Contribution

Award of £62,724.73 S106 Community Facilities contribution to 5th Chichester Scouts for the improvement of the Scout Hut at Whyke Road.

Decision Maker: Cabinet

Decision due date: 04/09/2018

Lead officer: Mr David Hyland

Notice of decision: 11/06/2018

This decision will be taken under urgency procedures.

Reason for urgency:
The works to be executed to effect improvements to the Fifth Scout Hut in Whyke Road Chichester have to await the grant of planning permission which has been delayed. Planning consent is expected imminently. The works can only be undertaken during the school holiday period in August and if not effected this summer will have to be deferred for 12 months.

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The appendix to the agenda report will contain commercially sensitive information and so Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 applies namely information relating to the financial or business affairs of any particular person (including the authority holding that information).


29/05/2018 - Disposal of The Grange development site, Midhurst

Proposed disposal of The Grange development site to the preferred bidder.

Decision Maker: Cabinet

Decision due date: 04/09/2018

Wards affected: Midhurst;

Lead officer: Mrs Vicki McKay

Notice of decision: 29/05/2018

Anticipated restriction: Fully exempt  - view reasons


29/05/2018 - Chichester Harbour AONB Management Plan 2019-2024

The harbour Area of Outstanding Natural Beauty Management Plan has to be reviewed every five years in accordance with the CRoW Act (2000). Following public consultation and approval by the Harbour Conservancy, it is then put forward for adoption by the four constituent local authorities of which Chichester DC is one.

Decision Maker: Cabinet

Decision due date: 05/03/2019

Wards affected: Bosham; Donnington; Fishbourne; Southbourne; West Wittering;

Lead officer: Mr Tom Day

Notice of decision: 29/05/2018

Anticipated restriction: Open


29/05/2018 - Budget Spending Plans 2019-2020

To set a net budget requirement and the council tax for the Council for the financial year 2019-20.

 

(Recommendation from Budget Task and Finish Group)

Decision Maker: Cabinet

Decision due date: 05/02/2019

Wards affected: (All Wards);

Lead officer: Mrs Helen Belenger

Notice of decision: 29/05/2018

Anticipated restriction: Open


29/05/2018 - Southern Gateway - revision of project timetable

The Southern Gateway project implementation was approved by Cabinet at their meeting in November 2017. A Project Implementation Document, including tasks, resources and responsibilities was also approved at the same time. Cabinet will be asked to consider progress to date and approve a revised timetable for the delivery of the project.

Decision Maker: Cabinet

Decision due date: 04/09/2018

Wards affected: Chichester East; Chichester South; Chichester West; Donnington;

Lead officer: Mr Paul E Over

Notice of decision: 29/05/2018

Anticipated restriction: Open


29/05/2018 - Section 106 Allocation - Selsey Sports Dream

Decision Maker: Cabinet

Decision due date: 03/07/2018

Lead officer: Mrs Sarah Peyman

Notice of decision: 29/05/2018


29/05/2018 - Financial Strategy and Plan 2019-2020

The purpose of the report is to update the Council’s medium term financial strategy and action plan to help guide the management of the Council’s finances having signed up to the government’s four year settlement in the previous year, and to build upon the work already achieved in the deficit reduction plan in previous years.

The key recommendations from this report will help formulate the 2019-20 budget, and level of Council Tax.

Cabinet is asked to recommend to Council the following;
(1) The key financial principles and actions of the five year financial strategy
(2) That the current five year Financial Model is noted
(3) That a minimum level of general fund reserves be set, having considered the recommendations from the Corporate Governance and Audit Committee
(4) That the current resources position is noted.

Decision Maker: Cabinet

Decision due date: 04/12/2018

Wards affected: (All Wards);

Lead officer: Mrs Helen Belenger

Notice of decision: 29/05/2018

Anticipated restriction: Open


23/05/2018 - Support Services - Staffing Matter

Decision Maker: Cabinet

Decision due date: 05/06/2018

Lead officer: Mr Nicholas Bennett

Notice of decision: 23/05/2018

This decision will be taken under urgency procedures.

Reason for urgency:
This decision is urgent and cannot reasonably be delayed because the process of improving service resilience and cross-service support within the Democratic Services Division needs to commence as soon as possible.

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
Para 1 of Part 1 of Schedule 12A to the Local Government Act 1972: information relatnig to any individual


10/05/2018 - Southern Gateway – purchase of relocation site

The report will recommend the purchase of a site suitable to facilitate the delivery of the Southern Gateway regeneration project utilising Local enterprise Partnership funding already secured.

Decision Maker: Cabinet

Decision due date: 03/07/2018

Wards affected: Chichester South;

Lead officer: Mr Paul E Over

Notice of decision: 10/05/2018

This decision will be taken under urgency procedures.

Reason for urgency:
The reason that this matter is urgent and cannot reasonably be delayed is in order not to lose the opportunity to purchase the site the subject of the report.

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
The consideration of this report is likely to disclose to the public ‘exempt information’ of the description specified in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Part I of Schedule 12A to the Local Government Act 1972.


09/05/2018 - Housing Grant and Resources

The agenda report will outline how the Housing Service intends to spend the government grant received to support the implementation of the new statutory duties required by the Homelessness Reduction Act 2017.

Decision Maker: Cabinet

Decision due date: 03/07/2018

Wards affected: (All Wards);

Lead officer: Mrs Linda Grange

Notice of decision: 09/05/2018

Anticipated restriction: Open


01/05/2018 - Efficiency of Service

Decision Maker: Cabinet

Decision due date: 05/06/2018

Lead officer: Mr Joe Mildred

Notice of decision: 04/05/2018

Anticipated restriction: Fully exempt  - view reasons


01/05/2018 - Powers for Dealing with Unauthorised Development and Encampments - Consultation Paper

The government is seeking views on the effectiveness of powers for dealing with unauthorised development and encampments.

Decision Maker: Cabinet

Decision due date: 05/06/2018

Lead officer: Miss Nicola Golding

Notice of decision: 01/05/2018


01/05/2018 - Southern Gateway, Chichester

Following a market tendering exercise to select a preferred developer(s) to undertake the regeneration of the Southern Gateway area in accordance with the adopted masterplan.

(Recommendation from Overview and Scrutiny Committee)

Decision Maker: Cabinet, Overview & Scrutiny Committee

Decision due date: 02/10/2018

Lead officer: Mr Paul E Over

Notice of decision: 01/05/2018

Anticipated restriction: Fully exempt  - view reasons


01/05/2018 - Council's Annual Report 2017-2018

To approve the Council’s Annual Report for 2017/18 that reports on significant achievements for the previous year and outlines key future work areas. (recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 24/07/2018

Lead officer: Mr Andrew Buckley

Notice of decision: 01/05/2018


01/05/2018 - Infrastructure Business Plan - Approval Following Consultation

Approval of the IBP following a six week stakeholder consultation.

(Recommendation from Growth Board)

(Recommendation to Council)

Decision Maker: Cabinet

Decision due date: 05/02/2019

Lead officer: Mrs Karen Dower

Notice of decision: 01/05/2018

Anticipated restriction: Open


01/05/2018 - Infrastructure Business Plan 2018-2019 - Consider changes from Growth Board prior to consultation

Approval of the IBP following a six week stakeholder consultation.

(Recommendation from Growth Board)

(recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 20/11/2018

Lead officer: Mrs Karen Dower

Notice of decision: 01/05/2018

Anticipated restriction: Open


01/05/2018 - A27 Chichester Bypass Improvement Scheme

Assessment of recommendations from appointed consultants to South Chichester CLC Working Group into options for improvements to the A27 Chichester Bypass as part of RIS2

Decision Maker: Cabinet, Council

Decision due date: 08/06/2018

Lead officer: Mr Andrew Frost

Notice of decision: 04/05/2018

Anticipated restriction: Open


28/03/2018 - Garden Recycling Service Expansion

Purchase of an additional vehicle to support the expansion of the Garden Recycling Service.

Decision Maker: Cabinet

Decision due date: 01/05/2018

Wards affected: (All Wards);

Lead officer: Mrs Amie Huggett

Notice of decision: 28/03/2018

Anticipated restriction: Open


28/03/2018 - Development of a Cultural Strategy for the District

Consideration of the Project Initiation Document for the project

Decision Maker: Cabinet

Decision due date: 05/06/2018

Lead officer: Mrs Sarah Peyman

Notice of decision: 28/03/2018

Anticipated restriction: Open


28/03/2018 - Priory Park - North West Corner Options Appraisal Project Initiation Document

A recommendation to Cabinet to consider the project initiation document in respect of the buildings in the north west corner of Priory Park.

 

Decision Maker: Cabinet

Decision due date: 05/06/2018

Lead officer: Mrs Vicki McKay

Notice of decision: 28/03/2018


28/03/2018 - 2-3 East Street, Chichester, PO19 1HE

Lease renewal to occupying tenant

Decision Maker: Cabinet

Decision due date: 01/05/2018

Wards affected: Chichester East;

Lead officer: Mr Mark Regan

Notice of decision: 28/03/2018

Anticipated restriction: Fully exempt  - view reasons


28/03/2018 - Expansion of Green Waste Service

Decision Maker: Cabinet

Decision due date: 10/04/2018

Wards affected: (All Wards);

Lead officer: Mr Bob Riley

Reason for urgency:
This report was not included on the Forward Plan and it also contains exempt information. The reason for this urgent decision is that an urgent purchase of a vehicle is required in order to achieve an optimum settlement for the Council.

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
The Part II agenda report contains details of a quotation received from a company regarding the purchase of a vehicle and this information relates to the financial or business affairs of any particular person (including the authority holding that information.


28/03/2018 - Enabling the Delivery of Crooked Lane Birdham Exception Site

The purpose of this report is to seek approval for exploring the proposal for a Compulsory Purchase Order (CPO) to bring forward an affordable housing development at Crooked Lane, Birdham.

Decision Maker: Cabinet

Decision due date: 10/04/2018

Wards affected: West Wittering;

Lead officer: Ms Holly Nicol

Notice of decision: 05/03/2018

This decision will be taken under urgency procedures.

Reason for urgency:
This was on the Forward Plan however the report was not marked as exempt. Following the drafting of the report additional legal information was requested to be added to the report.

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The Part II appendix to the Part I agenda report contains details of legal advice provided in relation to this issue (information in respect of which a claim to legal professional privilege could be maintained in legal proceedings).


28/03/2018 - Section 106 Allocation - Donnington Parish Hall

To approve the release of S106 Community Facilities contributions from two development sites and accrued interest to Donnington Parochial Church Council for use to extend an existing Community building.

 

Decision Maker: Cabinet

Decision due date: 10/04/2018

Lead officer: Mr David Hyland

Notice of decision: 05/03/2018

This decision will be taken under urgency procedures.

Reason for urgency:
This report was on the Forward Plan however the report was not marked as exempt. The reason given by as to the inclusion of Part 2 information follows:
The report as drafted was intended to be a Part 1 report, but given the value of the funding to be released, senior officers have requested further detail of the tender process and results. In discussion with Donnington PCC it was agreed that the information could be shared to inform decision making, but was considered commercially sensitive and preferred for it not to be in the public domain. The detail of bids has some competitive benefit to unsuccessful tenderers, and the detail of the funding available for the project would have some advantage to the contractor.

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The Part II appendix to the Part I agenda report contains details of quotations received from contractors who have bid to provide community facilities at Donnington and this information relates to the financial or business affairs of any particular person (including the authority holding that information).


28/03/2018 - CCTV

Decision Maker: Cabinet

Decision due date: 10/04/2018

Lead officer: Mrs Tania Murphy

Notice of decision: 28/03/2018

This decision will be taken under urgency procedures.

Reason for urgency:
This report was not included on the Forward Plan and it contains information which is exempt. The reason for this urgent decision:
Given the approaching expiry of the contract for staffing of the CCTV office, a procurement exercise has been undertaken to seek a contractor moving forward. A preferred contractor has been selected. It is recommended that Cabinet approves the award of contract for the provision of staff for CCTV to continue.

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The Part II appendix to the Part I agenda report contains details of quotations received from contractors who have bid to provide the Council's CCTV operation and this information relates to the financial or business affairs of any particular person (including the authority holding that information).


05/03/2018 - Award of Contract for East Beach Outfall Replacement

Approval is sought because the value exceeds £50k, to award a contract for the replacement of the seaward end of the existing surface water sea outfall, which has reached the end of its serviceable life. 

Decision Maker: Cabinet

Decision due date: 04/09/2018

Lead officer: Mr Dominic Henly

Notice of decision: 05/03/2018

Anticipated restriction: Part exempt  - view reasons


05/03/2018 - Zero Carbon Chichester

As part of the redevelopment of Graylingwell, the Home and Communities Agency (HCA) have an agreement with the developer to offset residual carbon emissions from the development through funding for local energy efficiency or other carbon saving schemes. This report will seek a decision to receive the funds from the HCA and to delegate powers to determine the form and governance of projects for expenditure of the funds.

Decision Maker: Cabinet

Decision due date: 04/09/2018

Wards affected: (All Wards);

Lead officer: Mr Tom Day

Notice of decision: 05/03/2018

Anticipated restriction: Open


05/03/2018 - Risk Based Verification Policy

Risk Based Verification (RBV) is a method of applying different levels of checks to a Housing Benefit or Council Tax Reduction claim based on the level of risk associated with a particular claim. The adoption of a RBV Policy allows an authority to allocate its resources to those claims that are considered to be higher risk. This enables the Authority to improve its claim processing times, to improve efficiency in administration and to reduce fraud and error. The purpose of this report is to seek authorisation for any proposed revisions to the policy in preparation for the 2019/10 financial year.

Decision Maker: Cabinet

Decision due date: 02/10/2018

Wards affected: (All Wards);

Lead officer: Mrs Marlene Rogers

Notice of decision: 05/03/2018

Anticipated restriction: Fully exempt  - view reasons


05/03/2018 - Review of council tax locally defined discounts and premia in particular the empty homes premium

Local discounts: The Local Government Finance Act 2003 provided devolved powers for billing authorities to make decisions on council tax discounts for certain dwellings based on local circumstances such as second homes and long term empty dwellings. Additional freedoms have been added by the Local Government Finance Act 2012 : extending the range of discounts that can be awarded to second homes, allowing for an ‘empty home premium’, and allowing charging up to 100% Council Tax for some properties that were previously exempt. This report will review the current discounts with particular emphasis on the empty homes premium.

Decision Maker: Cabinet

Decision due date: 02/10/2018

Wards affected: (All Wards);

Lead officer: Mr Paul Jobson

Notice of decision: 05/03/2018

Anticipated restriction: Open


05/03/2018 - Determination of Council Tax Reduction (CTR) scheme for 2019/20

The report is seeking a recommendation from Cabinet that the proposed 2019-20 CTR scheme be approved by the Council. The Welfare Reform Act and Local Government Finance Acts of 2012 abolished the national council tax benefit scheme and put in place a framework for local authorities to create their own local CTR schemes from 1 April 2013. The scheme must be reviewed and approved by the Council before 11 March each year.

Decision Maker: Cabinet

Decision due date: 06/11/2018

Wards affected: (All Wards);

Lead officer: Mrs Marlene Rogers

Notice of decision: 05/03/2018

Anticipated restriction: Open


05/03/2018 - Council Tax Reduction Scheme

Seeking authorisation to prepare and consult upon the draft 2019-20 CTR scheme. To be brought back to Cabinet in November for recommendation to the Council.

Decision Maker: Cabinet

Decision due date: 03/07/2018

Wards affected: (All Wards);

Lead officer: Mrs Marlene Rogers

Notice of decision: 05/03/2018

Anticipated restriction: Open


05/03/2018 - Tangmere Strategic Development Location (SDL) - Selection of a Development Partner

In order to progress the development of the Tangmere SDL the Council is selecting a development partner. This will result in the Council entering into a development agreement with a master developer to deliver the homes planned for Tangmere.

 

The report will update Members of the process, and seek approval or a delegation process in order to enter into a developer agreement.  

 

(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 20/11/2018

Wards affected: (All Wards);

Lead officer: Mrs Tracey Flitcroft

Notice of decision: 05/03/2018

Anticipated restriction: Open


05/03/2018 - Site Allocation Development Plan Document

Following the examination of the Site Allocation Development Plan Document (DPD) and receipt of the Inspectors Report, it is proposed to formally adopt the DPD.

(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 25/09/2018

Lead officer: Mrs Tracey Flitcroft

Notice of decision: 05/03/2018

Anticipated restriction: Open


05/03/2018 - Award of Contract for Business Waste and Recycling Disposal

The Cabinet will be asked to approve the exception to the need to tender for the disposal of business waste and recycling collected by Chichester District Council as part of the Business Waste and Recycling Service.

Decision Maker: Cabinet

Decision due date: 03/07/2018

Lead officer: Mrs Amie Huggett

Notice of decision: 06/02/2018

This decision will be taken under urgency procedures.

Reason for urgency:
It will be necessary to exclude the press and public for part of the meeting if it is likely, in view of the nature of the business to be transacted, that there would be disclosure of "exempt information" being information of the nature described in Parragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information) of Part I of Schedule 12A. ADD reason for urgency if going to MARCH no need if APRIL)

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
To report the exception to the need to tender for the disposal of business waste and recyling collected by Chichester District Council as part of the Business Waste and Reycling Service. IF PART 2 - add reason if going to MARCH no need if APRIL)


05/03/2018 - Discretionary Housing Payments (DHP) Policy 2019-20

The DHP scheme provides limited funding to support customers facing financial hardship situations where the normal Housing Benefit or Universal Credit awarded does not cover in full their liability to pay rent or other housing related costs. Welfare Reform has significantly impacted communities, the DHP scheme aims to alleviate poverty and to ensure that those that are vulnerable in the community are supported by this additional funding. This report to will be seeking authorisation for any minor revision to the policy in preparation for the 2019/20 financial year.

Decision Maker: Cabinet

Decision due date: 05/02/2019

Wards affected: (All Wards);

Lead officer: Mrs Marlene Rogers

Notice of decision: 05/03/2018

Anticipated restriction: Open


05/02/2018 - Southern Gateway Implementation

Following the adoption of the Masterplan in November 2017 work on implementation has commenced. This report will request authority to: sign a funding agreement with the Local Enterprise Partnership; approve the use of Compulsory Purchase powers to obtain control of the privately owned elements of the site and approve the terms of acquisition of a potential relocation site

Decision Maker: Cabinet

Wards affected: Chichester South;

Lead officer: Mr Paul E Over

Notice of decision: 05/02/2018

Anticipated restriction: Fully exempt  - view reasons


05/02/2018 - Section 106 and Community Infrastructure Levy (CIL) Protocol    Item Deferred

Cabinet is asked to endorse the revisions to the Section 106 and CIL Protocol.

Decision Maker: Cabinet

Decision due date: 06/03/2018

Notice of decision: 05/02/2018

Anticipated restriction: Open


05/02/2018 - Petworth Neighbourhood Development Plan - Making the Plan

To make the Petworth Neighbourhood Development Plan part of the Development Plan for Chichester District (excluding the area within the South Downs National Park).

 

The report will recommend, subject to a successful referendum to be held on 19 April 2018, that Cabinet recommends that Council makes the Petworth Neighbourhood Development Plan.

Decision Maker: Cabinet

Decision due date: 03/07/2018

Lead officer: Mrs Lucy Hill

Notice of decision: 05/02/2018

Anticipated restriction: Open


05/02/2018 - Novium Management Procurement Option

Cabinet are asked to review the procurement options available to the Council for the management of the Museum and Tourist Information Services and determine which option to pursue.

Decision Maker: Cabinet, Overview & Scrutiny Committee

Decision due date: 03/07/2018

Lead officer: Mrs Sarah Peyman

Notice of decision: 05/02/2018

Anticipated restriction: Fully exempt  - view reasons


05/02/2018 - Compulsory Purchase Order (CPO) Tangmere Strategic Development Location

Work has started on the CPO of the land at Tangmere for the development of the Strategic Development Location in line with the requirements of the Local Plan. The report will update Members on its progress and request additional funding to support it.

Decision Maker: Cabinet

Decision due date: 06/03/2018

Lead officer: Mrs Tracey Flitcroft

Notice of decision: 05/02/2018

Anticipated restriction: Open


05/02/2018 - Award of a services concessions contract

This will be a Key decision due to potential cost/saving over term of contract.

Background - On 7 November 2017 Cabinet authorised officers toenter into negotiations for a services concession contract and subsequently on 6 February 2018 agreed to expand the scope of those discussions. Through negotiation a business and legal case has been prepared together with the terms of the concessions contract for which approval to proceed is now sought.

Decision Maker: Cabinet

Decision due date: 03/07/2018

Wards affected: (All Wards);

Lead officer: Mrs Jane Dodsworth

Notice of decision: 05/02/2018

Anticipated restriction: Fully exempt  - view reasons


05/02/2018 - Community Warden Funding

Agreement is sought for a further 3 years funding from April 2019 before partners are approached for their commitment. An evaluation will be carried out in the months before.

Decision Maker: Cabinet

Decision due date: 04/09/2018

Lead officer: Ms Pam Bushby

Notice of decision: 05/02/2018

Anticipated restriction: Open


08/01/2018 - Determination of the Council Tax Base 2019-2020

To set the Council Tax base for 2019/20. The tax base is effectively an estimate of the number of council tax dwellings in the District. This is adjusted for the effect of the discounts and exemptions, properties being in different valuation bands expressed as the number of band D equivalent dwellings in the district. This figure is then adjusted for the assumed collection rate.

Decision Maker: Cabinet

Decision due date: 04/12/2018

Lead officer: Mr Paul Jobson

Notice of decision: 08/01/2018

Anticipated restriction: Open


08/01/2018 - Contamination Policy

The Cabinet will be asked to approve the updated policy for responding to contaminated domestic recycling bins as endorsed by the Waste and Recycling Panel. The Cabinet will also be asked to give delegated authority to the Chichester Contract Services Service Manager for:

1. The issue of fixed penalty notices or other notices for waste and waste-receptacle related offences including (but not limited) to powers under the Clean Neighbourhoods and Environment Act 2005 and sections 46A to 46D of the Environmental Protection Act 1990, (as amended).

(Recommendation from Waste and Recycling Panel)

Decision Maker: Cabinet

Decision due date: 06/02/2018

Lead officer: Mrs Amie Huggett

Notice of decision: 08/01/2018

Anticipated restriction: Open


08/01/2018 - Bird Aware Solent – Approval of the Definitive Mitigation Strategy

This report will recommend to Council that the definitive Bird Aware Mitigation Strategy is approved as a material consideration for planning applications.
The Council has already approved the Interim Mitigation Strategy, which deals with the impact of recreational disturbance from new housing on the Solent Maritime Special Area of Conservation. The Bird Aware partnership has, following public consultation, replaced this with a definitive mitigation strategy which now requires approval for use by the individual planning authorities of the partnership.

(Recommendation from Development plan and Infrastructure Panel)

(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 06/03/2018

Lead officer: Mr Tom Day

Notice of decision: 08/01/2018

Anticipated restriction: Open


30/11/2017 - Statement of Community Involvement (SCI)

An SCI sets out the Council’s approach to engage the public and other stakeholders in all planning policy and development management matters to ensure that as many people as possible are able to have a say in planning decisions that affect them.
It is a requirement of the Planning and Compulsory Purchase Act 2004 for a Local Planning Authority to produce a Statement of Community Involvement (SCI). On the 16th May 2017, the Council approved the updated SCI for a 6 week public consultation. This was undertaken between 25 May 2017 and 6 July 2017.
Recommendation: To approve the SCI for adoption.

Decision Maker: Cabinet

Decision due date: 09/01/2018

Lead officer: Mrs Kate Chapman

Notice of decision: 05/12/2017

Anticipated restriction: Open


30/11/2017 - Grant Funding for Generalist Advice Service

To consider options for the extension of Generalist Advice Service (currently provided by Central and South Sussex Citizens Advice in partnership with Arun and Chichester Citizens Advice) under a Countywide contract. Confirm funding intentions beyond March 2018 and give guidance to West Sussex County Council (as lead partner) to determine a way forward beyond March 2019.

Decision Maker: Cabinet

Decision due date: 09/01/2018

Lead officer: Mr David Hyland

Notice of decision: 30/11/2017

Anticipated restriction: Fully exempt  - view reasons


30/11/2017 - Westbourne Neighbourhood Plan Decision Statement

To consider the Examiner’s recommendations made on the Westbourne Parish Neighbourhood Plan.

The report will recommend that Cabinet agrees the Decision Statement and the Plan moves forward for referendum.

Decision Maker: Cabinet

Decision due date: 04/09/2018

Lead officer: Mrs Valerie Dobson

Notice of decision: 30/11/2017

Anticipated restriction: Open


07/11/2017 - Corporate Plan 2018-2021 and Initial Project Proposals for 2018-2019

Decision Maker: Cabinet

Decision due date: 09/01/2018

Lead officer: Mr Joe Mildred

Notice of decision: 07/11/2017

Anticipated restriction: Open


07/11/2017 - Chichester Growth Deal 2017 - 2022

The Growth deal sets out a joint commitment between Chichester District Council (CDC) and West Sussex County Council (WSCC) to align resources to deliver sustainable growth and unlock opportunities for new homes and new employment space, preserving and creating new jobs.

Decision Maker: Cabinet

Decision due date: 05/12/2017

Lead officer: Mrs Jane Hotchkiss

Notice of decision: 07/11/2017

Anticipated restriction: Open


07/11/2017 - Parking Strategy Review

The Chichester District Car Park Strategy 2010 – 2020 sets out the principles and vision for the provision of parking by the authority. It is considered that now is a good time to review and re-fresh this document, to enable changes which have been seen over recent years to be considered and to allow consideration of emerging policies and strategies to be included. Links to other projects – such as the Road Space Audit and Smarter Choices – will also be considered. The document will be considered first by the Chichester District Parking Forum and is being submitted to Cabinet for final agreement.

Decision Maker: Cabinet

Decision due date: 05/06/2018

Lead officer: Mrs Tania Murphy

Notice of decision: 07/11/2017

Anticipated restriction: Open


07/11/2017 - New Homes Bonus (Parish Allocations Policy)

Following the successful delivery of four years of the above scheme, Grants and Concessions Panel recommend to Cabinet that the scheme be extended for a further four years.
(recommendation from Grants and Concessions Panel)

Decision Maker: Cabinet

Decision due date: 05/12/2017

Lead officer: Mr David Hyland

Notice of decision: 07/11/2017

Anticipated restriction: Open


27/09/2017 - St James Industrial Estate, Chichester – Partial Refurbishment and Partial Rebuild

Following submission of an IPPD Cabinet approval was given for consultants to be appointed to produce draft proposals and costings for the refurbishment or redevelopment of the St James Industrial Estate. The options for the Industrial Estate have now been appraised and Cabinet authority is required for the preferred option to be progressed and budget approved for the associated consultants’ fees and the refurbishment/redevelopment works’ subject to further Cabinet consideration when detailed costings are available.

 

(Recommendation to Council)

Decision Maker: Cabinet

Decision due date: 04/09/2018

Wards affected: Chichester East;

Lead officer: Mr Peter Legood

Notice of decision: 27/09/2017

Anticipated restriction: Fully exempt  - view reasons


31/08/2017 - Careline Review

Reporting outcomes from stages 1 and 2 of a review of the Chichester Careline Service.  Stage 1 providing a financial assessment of the business and the current operating environment and market conditions.  Stage 2 providing an appraisal of a range of future business options and subsequent recommendations for the future of the service.

 

Decision Maker: Cabinet

Decision due date: 07/11/2017

Lead officer: Mr Steve Hansford

Notice of decision: 31/08/2017

Anticipated restriction: Fully exempt  - view reasons


31/08/2017 - Barnfield Drive, Chichester - Phase 2 Investment Opportunity

Decision Maker: Cabinet

Decision due date: 05/12/2017

Lead officer: Mr Patrick Harrison

Notice of decision: 31/08/2017

Anticipated restriction: Fully exempt  - view reasons


16/08/2017 - Gigabit West Sussex for Districts and Boroughs

Discussions have been taking place with the Department of Culture, Media and Sports and a consortium of district and borough councils and West Sussex County Council to improve the speed of internet access to public buildings. The report will recommend that Chichester District Council progresses these discussions in relation to grant funding and commits along with other public sector partners to a 20-year lease of the fibre in the ground.  There will be no additional revenue cost for this improved service.

 

Decision Maker: Cabinet

Decision due date: 05/09/2017

Wards affected: (All Wards);

Lead officer: Mrs Diane Shepherd

Notice of decision: 10/08/2017

Anticipated restriction: Open


14/08/2017 - Chichester Football Club

Decision Maker: Cabinet

Decision due date: 05/09/2017

Wards affected: Chichester North;

Notice of decision: 14/08/2017

This decision will be taken under urgency procedures.

Reason for urgency:
The occupation of the CCPUFC football ground is by virtue of a lease made by CDC to CCPUFC. Decisions regarding the basis of the future occupation of the land need to be made which are time-critical and must be determined by the end of September 2017.

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
There is likely to be a disclosure of information relating to the financial or business affairs of the Chichester City and Portfield United Football Club Ltd (CCPUFC) and/or Chichester District Council which (CDC) holds that information.


04/08/2017 - Local Plan Review Preferred Approach Consultation

The Preferred Approach Consultation is the second stage of the Local Plan Review, which will replace the existing Chichester Local Plan and provide an updated planning framework for the period to 2034. There will be consultation on a draft Local Plan which will include the amount of development and the locations where that will be delivered, alongside other detailed planning policies. It is intended to undertake public consultation over a 6 week period from February to March 2018.
Recommendation: To approve the Local Plan Review Preferred Approach for public consultation.
(Recommendation to Council)

Decision Maker: Council, Cabinet

Decision due date: 20/11/2018

Lead officer: Mr Mike Allgrove

Notice of decision: 04/08/2017

Anticipated restriction: Open


04/08/2017 - Development Management Service Delivery

Proposals to enhance development management service delivery, customer care and application performance following the government’s announcement in relation to planning application fees’

Decision Maker: Cabinet

Decision due date: 05/09/2017

Lead officer: Mr Tony Whitty

Notice of decision: 04/08/2017

Anticipated restriction: Open


04/08/2017 - Section 106 Allocation - Westhampnett Community Hall

To approve the release of S106 Community Facilities contributions from two development sites to Westhampnett Parish Council for use in the construction of a new Community building.

Decision Maker: Cabinet

Decision due date: 05/06/2018

Wards affected: Boxgrove;

Lead officer: Mr David Hyland

Notice of decision: 04/08/2017

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Part exempt Part II item - Possibility of part 2 appendix


10/07/2017 - Litter and Fly Tip Action Plan 2017-2019

Decision to adopt the Council’s Strategic Action Plan for Litter and Fly Tipping.
To agree expenditure and resources to deliver the plan.
Decision on the introduction of an Enforcement Team trial.

Decision Maker: Cabinet

Decision due date: 05/09/2017

Lead officer: Mr Bob Riley, Ms Alison Stevens

Notice of decision: 10/07/2017

Anticipated restriction: Open


10/07/2017 - Treasury Management Strategy, Policy and Prudential Indicators 2018-2019

Considering this report and recommending it to full Council is an essential requirement to meeting the Council’s legal obligation to approve a strategic framework regulating the Council’s Treasury Management activities for 2018-2019.

(Recommendation from Corporate Governance and Audit Committee)

Decision Maker: Cabinet, Corporate Governance & Audit Committee

Decision due date: 06/02/2018

Lead officer: Mark Catlow

Notice of decision: 10/07/2017

Anticipated restriction: Open


10/07/2017 - Selsey Bathing Water Enhancement Project

A project with Southern Water to reduce the impact of wastewater and contaminated rain water on bathing water quality.

Notice of decision: 10/07/2017

Anticipated restriction: Open


31/05/2017 - Review of Character Appraisal and Management Proposals for Selsey Conservation Area and Implementation of Associated Recommendations including Designation of a New Conservation Area in East Selsey to be Named Old Selsey

Since the last submission two meetings have been held with Selsey Town Council including a walkabout around the Conservation Area to discuss specific concerns. Officers have provided a comprehensive written response to the issues raised and the town council now seem more comfortable with the designation. There are remaining concerns regarding the extent of the Conservation Area extensions which officers are seeking further dialogue on and will report back to Cabinet in September.

Decision Maker: Cabinet

Decision due date: 05/09/2017

Lead officer: Mr Ian Wightman

Notice of decision: 31/05/2017

Anticipated restriction: Open


31/05/2017 - Westbourne Conservation Area Character Appraisal

Approval of the revised conservation area character appraisal and management proposals for the existing Westbourne Conservation Area, changes to the conservation area boundary, and implementation of Article 4 Directions to control small scale changes to the fronts of unlisted residential buildings to preserve the existing character.

 

Decision Maker: Cabinet

Decision due date: 08/01/2019

Lead officer: Mrs Anna-Marie Pagano

Notice of decision: 31/05/2017

Anticipated restriction: Open


31/05/2017 - Lavant Neighbourhood Development Plan - Making the Plan

To make the Lavant Neighbourhood Development Plan part of the Development Plan for Chichester District (excluding the area within the South Downs National Park);

The report will recommend, subject to a successful referendum to be held on 18 July, that Cabinet recommends that Council makes the Lavant Neighbourhood Development Plan.

Decision Maker: Cabinet

Decision due date: 11/07/2017

Lead officer: Mrs Valerie Dobson

Notice of decision: 31/05/2017

Anticipated restriction: Open


31/05/2017 - Financial Strategy and Plan 2018/2019

The purpose of the report is to update the Council’s medium term financial strategy and action plan to help guide the management of the Council’s finances having signed up to the government’s four year settlement in the previous year, and to build upon the work already achieved in the deficit reduction plan in previous years.

The key recommendations from this report will help formulate the 2018-19 budget, and level of Council Tax.

Cabinet is asked to recommend to Council the following;
(1) The key financial principles and actions of the five year financial strategy
(2) That the current five year Financial Model is noted
(3) That a minimum level of general fund reserves be set, having considered the recommendations from the Corporate Governance and Audit Committee
(4) That the current resources position is noted.

Decision Maker: Cabinet, Council

Decision due date: 23/01/2018

Wards affected: (All Wards);

Lead officer: Mrs Helen Belenger

Notice of decision: 31/05/2017

Anticipated restriction: Open


31/05/2017 - Budget Spending Plans 2018-2019

To set a net budget requirement and the council tax for the Council for the financial year 2018-2019.

(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 06/03/2018

Lead officer: Mrs Helen Belenger

Notice of decision: 31/05/2017

Anticipated restriction: Open


31/05/2017 - Council Tax Reduction Scheme 2018/2019 - Approval of Scheme

To agree a local council tax reduction scheme for 2018/19.

Decision Maker: Cabinet, Council

Decision due date: 21/11/2017

Lead officer: Mrs Marlene Rogers

Notice of decision: 31/05/2017

Anticipated restriction: Open


03/05/2017 - Infrastructure Business Plan - Approval Following Consultation

Approval of the IBP following a six week stakeholder consultation.
(Recommendation from Development Plan and Infrastructure Panel)
(recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 06/03/2018

Lead officer: Mrs Karen Dower

Notice of decision: 03/05/2017

Anticipated restriction: Open


03/05/2017 - Draft Infrastructure Business Plan 2018-2023 for Consultation

To consider the IBP and any changes resulting from the Infrastructure Joint Member Liaison Group. Recommendation to Council to approve the IBP for consultation.
(Recommendation from Development Plan and Infrastructure Panel).

Decision Maker: Cabinet, Council

Decision due date: 21/11/2017

Lead officer: Mrs Karen Dower

Notice of decision: 03/05/2017

Anticipated restriction: Open


03/05/2017 - Framework Agreement - Agency Staff 2018-2020 Chichester Contract Services

A framework agreement to be approved for the supply of temporary staff to Chichester Contract Services, commencing 1st January 2018

Decision Maker: Cabinet

Decision due date: 05/09/2017

Lead officer: Mr Andy Ifould

Notice of decision: 03/05/2017

Anticipated restriction: Fully exempt  - view reasons


03/05/2017 - Fishbourne Conservation Area Character Appraisal

Approval of the revised conservation area character appraisal and management proposals for the existing Fishbourne Conservation Area, changes to the conservation area boundary, and implementation of Article 4 Directions to control small scale changes to the fronts of unlisted residential buildings to preserve the character.

Decision Maker: Cabinet

Decision due date: 01/05/2018

Wards affected: Fishbourne;

Lead officer: Mr Ian Wightman

Notice of decision: 03/05/2017

Anticipated restriction: Open


05/04/2017 - Corporate Debt Recovery Policy and Write-Off Policy

To approve a new write off policy; this sets out clearly the justifiable reasons for writing off debts considered to be irrecoverable. This is linked to the Corporate Debt Policy which Cabinet had previously approved in October 2014. The Corporate Debt Policy is also being updated and refreshed.
(Recommendation from Corporate Governance & Audit Committee)

Decision Maker: Cabinet

Decision due date: 05/09/2017

Lead officer: Mrs Helen Belenger

Notice of decision: 05/04/2017

Anticipated restriction: Open


05/04/2017 - Local Plan Review Issues & Options Consultation

The Issues & Options consultation is the first stage of the Local Plan Review, which will replace the existing Chichester Local Plan and provide an updated planning framework for the period to 2034. The published consultation documents will include a questionnaire which will seek views on what should be included in the development strategy, which locations are suitable for development, and what planning policies are required to deliver the strategy. It is intended to undertake public consultation over a 6-week period from late May to July 2017.
Recommendations:
1) To approve the Local Plan Review Issues & Options questionnaire and supporting documents for a 6-week period of public consultation from May-July 2017; and
2) To agree a formal timetable for the later stages of the Local Plan Review process which will be added to the Council’s published Local Development Scheme 2017-2020.
(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 19/06/2017

Notice of decision: 05/04/2017

Anticipated restriction: Open


05/04/2017 - Approval of Statement of Community Involvement for Consultation

This document will set out how the Council consults communities and other interested parties over planning issues.

 

(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 16/05/2017

Lead officer: Mrs Kate Chapman

Notice of decision: 05/04/2017

Anticipated restriction: Open


05/04/2017 - To approve the Council’s Annual Report for 2016/17

Reporting of significant achievements and future work areas.

(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 25/07/2017

Lead officer: Mr Joe Mildred

Notice of decision: 05/04/2017

Anticipated restriction: Open


05/04/2017 - Non Domestic Rates Discretionary Scheme 2017-2021

To agree a new scheme following a number of business rate reforms announced by the Government.

Decision Maker: Cabinet, Council

Decision due date: 21/11/2017

Lead officer: Mr Paul Jobson

Notice of decision: 05/04/2017

Anticipated restriction: Open


07/03/2017 - South Downs National Park Authority Development Management Agency Agreement

Extension of the current host authority arrangement on the current (2016/17) payment terms for a period of no more than 6 months up to 30 September 2017, in order to complete negotiations on new Agreements under Section 101 of the Local Government Act 1972 to enable Chichester District Council to continue to provide development management services for up to three years from 1st April 2017 to 31st March 2020.

 

(Recommendation from Overview and Scrutiny Committee)

(Recommendation to Council)

Decision Maker: Overview & Scrutiny Committee, Cabinet, Council

Decision due date: 25/07/2017

Notice of decision: 07/03/2017

Anticipated restriction: Open


06/01/2017 - Community Housing Fund

This report will outline details of the Community Housing Fund allocation of almost £1.4million from government and make recommendations in terms of delegated powers and the spend of these funds.
(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 07/03/2017

Lead officer: Mrs Linda Grange

Notice of decision: 06/01/2017

Anticipated restriction: Open


06/12/2016 - Corporate Plan Annual Review

To agree the Council's Corporate Plan for 2017/18 and the Initial Project Proposal Documents for the high level projects to be started next year.
(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 07/03/2017

Lead officer: Mr Joe Mildred

Notice of decision: 06/12/2016

Anticipated restriction: Open


31/10/2016 - Highway cleansing

The Council is the Primary Litter Authority and is responsible for keeping relevant land clear of litter and debris. This responsibility includes the A27 trunk road.

A change to the way that traffic management legislation is applied to work on the highway has meant that the previous litter clearance methodology is no longer adequate.

The report will outline proposals for a revised regime and request funding to provide an adequate frequency of cleansing for the remainder of 17/18 and budgetary provision for future years. (Recommendation to Council)

Decision Maker: Council, Cabinet

Decision due date: 19/09/2017

Lead officer: Mr Andy Howard

Notice of decision: 31/10/2016

Anticipated restriction: Open


04/10/2016 - Chichester Vision - Approval of Final Document

To approve the final Chichester Vision document and the accompanying project plan and timetable. To note any comments and recommendations from OSC. To agree any funding to commence implementation of initial projects.

(Recommendation from Overview and Scrutiny Committee)

(Recommendation to Council)

 

Decision Maker: Cabinet, Overview & Scrutiny Committee, Council

Decision due date: 25/07/2017

Lead officer: Mr Stephen Oates

Notice of decision: 04/10/2016

Anticipated restriction: Open


06/09/2016 - Fishbourne Neighbourhood Plan – Modification for the Purpose of Correcting an Error

To modify the Fishbourne Neighbourhood Plan to correct an error

The report will recommend that Cabinet recommends that Council modifies the Fishbourne Neighbourhood Plan to correct a drafting error.

 

(recommendation to Council)

 

Decision Maker: Council

Decision due date: 22/11/2016

Wards affected: Fishbourne;

Lead officer: Mrs Tracey Flitcroft

Notice of decision: 06/09/2016

Anticipated restriction: Open


06/09/2016 - Review of Character Appraisal and Management Proposals for Selsey Conservations Area, Appraisal and designation of new conservation area at East Selsey and implementation of associated recommendations    Item Deferred

Recommendations:-
1. That the revised Character Appraisal and Management Proposals for Selsey Conservation Area, attached at Appendix 1 to this report, be approved as a material consideration in planning decisions
2. That the recommended changes to the Selsey conservation area, as shown on the maps at Appendix 2 to this report, be approved.
3. That a new conservation area be designated to cover parts of East Street and Albion Road, as shown on the map at Appendix 3 to this report.
4. That the draft Character Appraisal and Management Proposals for East Selsey Conservation Area, attached at Appendix 4 to this report, be approved as a material consideration in planning decisions

Decision Maker: Cabinet

Decision due date: Not before 06/12/2016

Wards affected: Selsey North; Selsey South;

Lead officer: Miss Lone Le Vay

Notice of decision: 06/09/2016

Anticipated restriction: Open


02/08/2016 - Revised Local Development Scheme 2016-2020

To consider the revised Local Development Scheme (LDS) 2016-2020. The LDS details the current Development Plan and proposals for new documents in the Chichester Local Plan area. It ensures that the local community and developers are kept informed of the current timetable for producing planning policy documents during the rolling three year timeframe.

(Recommendation to Council)

Decision Maker: Cabinet, Council

Decision due date: 07/03/2017

Lead officer: Mrs Anna Miller

Notice of decision: 02/08/2016

Anticipated restriction: Open


05/07/2016 - Southern Gateway - Approval of Draft Masterplan and Consultation Process

(Recommendation from Development Plan and Infrastructure Panel)

(Recommendation to Council)

Decision Maker: Cabinet, Council, Development Plan and Infrastructure Panel

Decision due date: 25/07/2017

Lead officer: Miss Amy Loaring, Mr Mike Allgrove

Notice of decision: 05/07/2016

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Appendices are restricted


08/06/2016 - Treasury Management Strategy Statement for 2017-18

Setting out any proposed changes to the Council’s Treasury Management Policy and Strategy, Investment Strategy and Minimum Revenue Provision Statement for the forthcoming financial year 2017/18 and the prudential indicators and limits as required under CIPFA’s Prudential and Treasury Management Codes.

(recommendation to Council)

Decision Maker: Council, Cabinet, Corporate Governance & Audit Committee

Decision due date: 07/03/2017

Notice of decision: 08/06/2016

Anticipated restriction: Open


06/05/2016 - Joint Chichester Harbour Area of Outstanding Natural Beauty Supplementary Planning Document Adoption

Following consultation on the draft document, the representations received during the consultation (10 November - 22 December 2016) have been considered and amendments proposed. These have been incorporated into the final document for adoption by the Council.

 

Recommendation: to adopt the Joint Chichester Harbour Area of Outstanding Natural Beauty Supplementary Planning Document.

 

(Recommendation to Council)

 

Decision Maker: Cabinet, Council

Decision due date: 16/05/2017

Lead officer: Mr Mike Allgrove

Notice of decision: 06/05/2016

Anticipated restriction: Open