Agenda and decisions

Cabinet
Tuesday 8 January 2019 9.30 am

Venue: Committee Room 2, East Pallant House. View directions

Contact: Graham Thrussell on 01243 534653  Email:  gthrussell@chichester.gov.uk

Items
No. Item

1.

Chairman's Announcements

The chairman will:

 

·       make any specific announcements for this meeting and

 

·       advise of any late items for consideration under agenda item 13 (a) or (b)

 

Apologies for absence will be taken at this point.

 

Decision:

[DETAILS IN THE MINUTES]

 

 

2.

Approval of Minutes pdf icon PDF 158 KB

The Cabinet is requested to approve as a correct record the minutes of its meeting on Tuesday 4 December 2018, a copy of which is circulated with this agenda.

 

Decision:

RESOLVED

 

That the minutes of the Cabinet’s meeting on Tuesday 4 December 2018 be approved without amendment.

 

 

3.

Declarations of Interests

Members will make any declarations of disclosable pecuniary, personal and/or prejudicial interests which they have in respect of matters on the agenda for this meeting.

 

Decision:

[DETAILS IN THE MINUTES]

 

 

4.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time and with reference to standing order 6 in part 4 A and section 5.6 in Part 5 of the Chichester District Council Constitution, the Cabinet will receive any questions which have been submitted by members of the public in writing by 12:00 on the previous working day. The total time allocated for public question time is 15 minutes subject to the chairman’s discretion to extend that period.

Decision:

[DETAILS OF THE PUBLIC QUESTIONS SUBMITTED AND RESPONSES GIVEN IN THE MINUTES]

 

 

5.

Adoption of the Chichester Local Plan Site Allocation Development Plan Document pdf icon PDF 76 KB

The Cabinet is requested to consider the agenda report and its three appendices in the agenda supplement and to make the following recommendation to the Council:

 

That the submitted Local Plan Site Allocation Development Plan Document 2014-2029, amended to include all the main modifications recommended by the planning inspector to make the Plan sound, together with other more minor modifications already agreed with the inspector, be adopted and published (including any consequential and other appropriate minor amendments) in accordance with regulation 26 of the Town and Country Planning (Local Planning) Regulations 2012.

 

Additional documents:

Decision:

RECOMMENDATION TO THE COUNCIL

 

That the submitted Local Plan Site Allocation Development Plan Document 2014-2029, amended to include all the main modifications recommended by the planning inspector to make the Plan sound, together with other more minor modifications already agreed with the inspector, be adopted and published (including any consequential and other appropriate minor amendments) in accordance with regulation 26 of the Town and Country Planning (Local Planning) Regulations 2012.

 

 

6.

Corporate Pay Review pdf icon PDF 78 KB

The Cabinet is requested to consider the agenda report and its appendix and to make the following recommendations to the Council:

 

(1)  That the proposed New Reward Scheme (NRS) be adopted with effect from 1 April 2019.

 

(2)  That the budget allocation of £303,500 per annum to support the NRS, funded by the £300,000 annual budget that has previously been set aside to support the pay review, with the £3,500 shortfall added to the revenue base budget 2019-2020, be approved.

 

(3)  That the release of up to £360,600 from previously earmarked reserves to fund salary protection costs during the three-year period 2019-2020 to 2021-2022 be approved.

 

Additional documents:

Decision:

RECOMMENDATION TO THE COUNCIL

 

(1)  That the proposed New Reward Scheme (NRS) be adopted with effect from 1 April 2019 subject to receipt of the signed collective agreement from Unison.

 

(2)  That the budget allocation of £303,500 per annum to support the NRS, funded by the £300,000 annual budget that has previously been set aside to support the pay review, with the £3,500 shortfall added to the revenue base budget 2019-2020, be approved.

 

(3)  That the release of up to £360,600 from previously earmarked reserves to fund salary protection costs during the three-year period 2019-2020 to 2021-2022 be approved.

 

 

7.

Initial Project Proposals 2019-2020 and Corporate Plan pdf icon PDF 67 KB

The Cabinet is requested to consider the agenda report and its nine appendices in the agenda supplement (appendix 2 is in three parts) and to make the following resolutions and also recommendations to the Council:

 

A – RESOLUTIONS BY THE CABINET

(1)  That the new project proposals for 2019-2020 as set out in appendices 1 to 9 to the agenda report be agreed.

 

(2)  That it be noted that the Gigabit and the Depot resurfacing and Drainage projects will be subject to full Project Initiation Document approval.

 

B – RECOMMENDATIONS TO THE COUNCIL

 

(1)  That it be agreed that the Corporate Plan approved in January 2018 shall remain unchanged for the year 2019-2020.

 

(2)  That, subject to the Cabinet’s agreement in the foregoing resolution (1) to approve the new project proposals for 2019-2020, the release of £246,000 from Chichester District Council’s General Fund Reserve to fund the feasibility work and small projects identified in para 5.2 of the agenda report for 2019-2020 be approved and that £30,000 of this funding be released with immediate effect to allow for the Novium business plan feasibility work.

 

 



 

Additional documents:

Decision:

RESOLVED BY THE CABINET

 

(1)  That the new project proposals for 2019-2020 as set out in appendices 1 to 9 (as amended) to the agenda report be agreed.

 

(2)  That it be noted that the Gigabit and the Depot resurfacing and Drainage projects will be subject to full Project Initiation Document approval.

 

RECOMMENDATION TO THE COUNCIL

 

(1)  That it be agreed that the Corporate Plan approved in January 2018 shall remain unchanged for the year 2019-2020.

 

(2)  That the release of £206,000 from Chichester District Council’s General Fund Reserve to fund the feasibility work and small projects identified in para 5.2 (as amended) of the agenda report for 2019-2020 be approved and that £30,000 of this funding be released with immediate effect to allow for the Novium business plan feasibility work.

 

8.

Gatwick Airport Draft Master Plan 2018 pdf icon PDF 101 KB

The Cabinet is requested to consider the agenda report and its two appendices in the agenda supplement and to make the following resolution:

 

That the recommended response set out in appendix 2 to the agenda report be endorsed as Chichester District Council’s response to the consultation on the draft Gatwick Airport Master Plan.

 

Additional documents:

Decision:

RESOLVED

 

(1)  That the recommended response set out in appendix 2 to the agenda report be endorsed as Chichester District Council’s response to the consultation on the draft Gatwick Airport Master Plan.

 

(2)  That this decision is urgent and therefore is not subject to Chichester District Council’s call-in procedure, the consent of the Chairman of the Council having been obtained both that this decision is reasonable in all the circumstances and that it should be treated as a matter of urgency, having regard to the consultation’s closing date of 10 January 2019.

 

[Note In accordance with para 36 in section 4.5 in Part 4 of Chichester District Council’s Constitution, the fact that this decision was taken as a matter of urgency and the reason for the urgency will be formally reported to the Council meeting on Tuesday 22 January 2019]

 

 

 

9.

Commissioning of West Sussex Community Advice Service pdf icon PDF 62 KB

The Cabinet is requested to consider the agenda report and to make the following resolutions:

 

(1)  That, subject to continued partner funding, the continuation of the Funding Partnership to commission a Community Advice Service across West Sussex for up to three years from April 2019 with West Sussex County Council as the lead authority be agreed.

 

(2)  That (a) authority be delegated to the Director of Housing and Communities, following consultation with the Cabinet Member for Community Services, to agree the specification and signing of the contract and (b) the annual monitoring of performance be delegated to the Grants and Concessions Panel.

 

 

Decision:

RESOLVED

 

(1)  That, subject to continued partner funding, the continuation of the Funding Partnership to commission a Community Advice Service across West Sussex for up to three years from April 2019 with West Sussex County Council as the lead authority be agreed.

 

(2)  That (a) authority be delegated to the Director of Housing and Communities, following consultation with the Cabinet Member for Community Services, to agree the specification and signing of the contract and (b) the annual monitoring of performance be delegated to the Grants and Concessions Panel.

 

 

10.

Land at Mill Road and Covington Road Westbourne - Community Trust Proposal pdf icon PDF 63 KB

The Cabinet is requested to consider the agenda report and its two appendices and to make the following resolutions:

 

(1)  That the land to the rear of 50-56 Mill Road and the land at Covington Road Westbourne be declared surplus to requirements.

 

(2)  That it be noted that following the declaration in (1), the actions set out in section 5 of the agenda report are to be pursued by the officers under delegated authority.

 

Additional documents:

Decision:

RESOLVED

 

(1)  That the land to the rear of 50-56 Mill Road and the land at Covington Road Westbourne be declared surplus to requirements.

 

(2)  That it be agreed that following the declaration in (1), the actions set out in section 5 of the agenda report are to be pursued by the officers under delegated authority.

 

 

11.

Recording of Committee Meetings pdf icon PDF 58 KB

The Cabinet is requested to consider the agenda report and make the following resolution:

 

That the ongoing audio recording and publishing of the Council, the Cabinet, the Planning Committee, the Overview and Scrutiny Committee and the Corporate Governance and Audit Committee meetings online be approved.

Decision:

RESOLVED

 

That the ongoing audio recording and publishing of the Council, the Cabinet, the Planning Committee, the Overview and Scrutiny Committee and the Corporate Governance and Audit Committee meetings online be approved.

 

 

12.

Voluntary and Community Sector Infrastructure Support pdf icon PDF 65 KB

The Cabinet is requested to consider the agenda report and to make the following resolutions:

 

(1)  That, subject to continued partner funding, it be agreed that Chichester District Council participates in a funding partnership with West Sussex County Council, Clinical Commissioning Groups and other West Sussex district and borough councils to agree joint funding principles of West Sussex Voluntary and Community Sector Infrastructure Support services. 

 

(2)  That (a) authority be delegated to the Director of Housing and Communities, following consultation with the Cabinet Member for Community Services, to agree a service specification and signing of a three-year funding agreement and (b) the annual monitoring of performance be delegated to the Grants and Concessions Panel.

 

Decision:

RESOLVED

 

(1)  That, subject to continued partner funding, it be agreed that Chichester District Council participates in a funding partnership with West Sussex County Council, Clinical Commissioning Groups and other West Sussex district and borough councils to agree joint funding principles of West Sussex Voluntary and Community Sector Infrastructure Support services. 

 

(2)  That (a) authority be delegated to the Director of Housing and Communities, following consultation with the Cabinet Member for Community Services, to agree a service specification and signing of a three-year funding agreement and (b) the annual monitoring of performance be delegated to the Grants and Concessions Panel.

 

13.

Late Items

(a)  Items added to the agenda papers and made available for public inspection

 

(b)  Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

Decision:

[NONE]

 

 

14.

Exclusion of the Press and Public

The Cabinet is asked in respect of agenda items 15 (St James Industrial Estate) and 16 (Staffing Matters) to make a resolution that the public including the press should be excluded from the meeting on the following grounds of exemption in Part I of Schedule 12A to the Local Government Act 1972 namely (a) in the case of agenda item 15 Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) and (b) in the case of agenda item 16 Paragraph 1 (information relating to any individual) and because, in all the circumstances of the case in (a) and (b), the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

Decision:

RESOLVED

 

That in accordance with section 100A of the Local Government Act 1972 (the Act) the public and the press should be excluded from the meeting during the consideration of agenda items 15 (St James Industrial Estate Chichester) and 16 (Staffing Matters) for the reason that it is likely in view of the nature of the business to be transacted that there would be disclosure to the public of ‘exempt information’ being information of the nature described in Part 1 of Schedule 12A to the Act namely:

 

(a)  in the case of agenda item 15, Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information))

 

          and

 

(b)  in the case of agenda item 16, Paragraph 1 (information relating to any individual)

 

and because in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

15.

St James Industrial Estate Chichester

The Cabinet is requested to consider the agenda report and its two appendices in the agenda supplement, which are confidential exempt* material with a restricted circulation to Chichester District Council members and relevant officers only (printed on salmon-coloured paper), and to make the following resolutions and the recommendation to the Council:

 

A – RESOLUTIONS BY THE CABINET

 

(1)  That the PID for the part refurbishment and part replacement of units at St James Industrial Estate be approved.

 

(2)  That the fact that the site is no longer reserved to accommodate relocation needs relating to the Southern Gateway project as indicated in section 4.8 of the agenda report be noted.

 

B – RECOMMENDATION TO THE COUNCIL

 

That the allocation of £5,225,000 of New Homes Bonus Reserves for this project, inclusive of temporary loss of revenue as referred to in section 8.4 of the agenda report, be approved.

 

*[Note The ground for excluding the public and press during this item is that it is likely that there would be a disclosure to them of ‘exempt information’ of the description specified in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Part I of Schedule 12A to the Local Government Act 1972]

 

Decision:

RESOLVED BY THE CABINET

 

(1)  That the PID for the part refurbishment and part replacement of units at St James Industrial Estate be approved.

 

(2)  That (a) the fact that the site is no longer reserved to accommodate relocation needs relating to the Southern Gateway project as indicated in section 4.8 of the agenda report be noted and (b) resolution (5) made by the Cabinet on 2 October 2018 in minute 592 be therefore rescinded.

 

RECOMMENDATION TO THE COUNCIL

 

That the allocation of £5,225,000 of New Homes Bonus Reserves for this project, inclusive of temporary loss of revenue as referred to in section 8.4 of the agenda report, be approved.

 

 

16.

Staffing Matters

The Cabinet is requested to consider in the second agenda supplement the agenda report and its two appendices, which are strictly confidential exempt* material with a restricted circulation to Chichester District Council members and a very limited number of officers only (printed on salmon-coloured paper), and to make the recommendations to the Council set out in section 3 of the agenda report.

 

*[Note The ground for excluding the public and press during this item is that it is likely that there would be a disclosure to them of ‘exempt information’ of the description specified in Paragraph 1 (information relating to any individual)  of Part I of Schedule 12A to the Local Government Act 1972]

 

Decision:

RECOMMENDATION TO THE COUNCIL

 

That the recommendations set out in the paras 3.1 to 3.5 inclusive of the confidential exempt agenda report be approved.