Agenda and decisions

Cabinet
Tuesday 4 December 2018 9.30 am

Venue: Committee Room 2, East Pallant House. View directions

Contact: Graham Thrussell on 01243 534653  Email:  gthrussell@chichester.gov.uk

Items
No. Item

1.

Chairman's Announcements

The chairman will:

 

·       make any specific announcements for this meeting and

 

·       advise of any late items for consideration under agenda item 13 (a) or (b)

 

Apologies for absence will be taken at this point.

 

Decision:

[DETAILS IN THE MINUTES]

 

 

2.

Approval of Minutes pdf icon PDF 141 KB

The Cabinet is requested to approve as a correct record the minutes of (a) its ordinary meeting on Tuesday 6 November 2018 and (b) its special meeting on Wednesday 14 November 2018, a copy of each of which is circulated with this agenda.

 

Additional documents:

Decision:

RESOLVED

 

That the minutes of (a) the Cabinet’s ordinary meeting on Tuesday 6 November 2018 and (b) the Cabinet’s special meeting on Wednesday 14 November 2018 be approved without amendment.

 

 

3.

Declarations of Interests

Members are requested to make any declarations of disclosable pecuniary, personal and/or prejudicial interests which they might have in respect of matters on the agenda for this meeting.

 

Decision:

[NONE]

 

 

4.

Public Question Time

In accordance with Chichester District Council’s scheme for public question time and with reference to standing order 6 in part 4 A and section 5.6 in Part 5 of the Chichester District Council Constitution, the Cabinet will receive any questions which have been submitted by members of the public in writing by 12:00 on the previous working day. The total time allocated for public question time is 15 minutes subject to the chairman’s discretion to extend that period.

Decision:

[NO PUBLIC QUESTIONS WERE SUBMITTED FOR THIS MEETING]

 

 

5.

Financial Strategy and Plan 2019-2020 pdf icon PDF 76 KB

The Cabinet is requested to consider the agenda report and its three appendices in the agenda supplement and to make the following recommendations to the Council:

 

RECOMMENDATION TO THE COUNCIL

 

(1)  That the key financial principles and actions of the five year Financial Strategy set out in appendix 1 to the agenda report be approved.

 

(2)  That the current five year Financial Model detailed in appendix 2 to the agenda report be noted.

 

(3)  That, having considered the recommendations from the Corporate Governance and Audit Committee, the Minimum Level of the General Fund Reserves be set at £6.3 m.

 

(4)  That the Director of Corporate Services be given delegated authority, following consultation with the Cabinet member for Corporate Services, to accept the Government’s offer to participate in the 75% localisation business rate pilot for 2019-2020, if the West Sussex Councils’ bid is successful, or if not, to revert back to the Coastal West Sussex existing pooling arrangement for the coming financial year.

 

(5)  That the current resources position as set out in appendix 3 to the agenda report be noted.

 

Additional documents:

Decision:

RECOMMENDATION TO THE COUNCIL

 

(1)  That the key financial principles and actions of the five year Financial Strategy set out in appendix 1 to the agenda report be approved.

 

(2)  That the current five year Financial Model detailed in appendix 2 to the agenda report be noted.

 

(3)  That, having considered the recommendations from the Corporate Governance and Audit Committee, the Minimum Level of the General Fund Reserves be set at £6.3 m.

 

(4)  That the Director of Corporate Services be given delegated authority, following consultation with the Cabinet Member for Corporate Services, to accept the government’s offer to participate in the 75% localisation business rate pilot for 2019-2020, if the West Sussex councils’ bid is successful, or if not, to revert back to the Coastal West Sussex existing pooling arrangement for the coming financial year.

 

(5)  That the current resources position as set out in appendix 3 to the agenda report be noted.

 

 

6.

Increasing the Provision of the Council's Temporary Accommodation at Freeland Close Chichester pdf icon PDF 70 KB

The Cabinet is requested to consider the agenda report and its appendix in the agenda supplement and to make the resolutions and also the recommendation to the Council which are set out below:

 

A – RESOLUTIONS BY THE CABINET

 

(1)  That the Project Initiation Document (PID) and timescales set out in the appendix to the agenda report be approved.

 

(2)  That the preferred option, option 3 set out in section 8 of the PID, be progressed to detailed design stage and a planning application being submitted and, following planning approval, the scheme design be finalised ready for invitation of tenders. 

 

(3)  That the Director of Housing and Communities be authorised to conduct the procurement, invite tenders and take all steps up to, but not including, award of contract.

 

(4)  That the contactor bids be presented to the Cabinet following the receipt and analysis of tenders for award of contract.

 

B – RECOMMENDATION TO THE COUNCIL

 

That the allocation of £102,000 from the Housing Investment Reserve be approved to enable the scheme design to be finalised and submitted for planning approval.

Additional documents:

Decision:

RESOLVED

 

(1)  That the Project Initiation Document (PID) and timescales set out in the appendix to the agenda report be approved.

 

(2)  That the preferred option, option 3 set out in section 8 of the PID, be progressed to detailed design stage and a planning application being submitted and, following planning approval, the scheme design be finalised ready for invitation of tenders. 

 

(3)  That the Director of Housing and Communities be authorised to conduct the procurement, invite tenders and take all steps up to, but not including, award of contract.

 

(4)  That the contactor bids be presented to the Cabinet following the receipt and analysis of tenders for award of contract.

 

RECOMMENDATION TO THE COUNCIL

 

That the allocation of £102,000 from the Housing Investment Reserve be approved to enable the scheme design to be finalised and submitted for planning approval.

 

7.

Chichester Enterprise Centre pdf icon PDF 69 KB

The Cabinet is requested to consider the agenda report and its two appendices in the agenda supplement and to make the following resolution:

 

That the Post Project Evaluation (PPE) report in appendix one to the agenda report for the Chichester Enterprise Centre development be approved.   

Additional documents:

Decision:

RESOLVED

 

That the Post Project Evaluation (PPE) report in appendix one to the agenda report for the Chichester Enterprise Centre development be approved. 

 

 

8.

Determination of the Council Tax Base for 2019-2020 pdf icon PDF 61 KB

The Cabinet is requested to consider the agenda report and its three appendices and to make the following resolutions:

 

In order to comply with section 35 of the Local Government Finance Act 1992, that the following resolutions are made:

(1)  No item of expenditure shall be treated as ‘special expenses’ for the purposes of section 35 of the Local Government Finance Act 1992.

 

(2)  This resolution shall remain in force for the 2019-2020 financial year.

 

(3)  The calculation of the Council’s taxbase for the year 2019-2020 be approved.

 

(4)  The amounts calculated by the Council as its council taxbase for the year 2019-2020 for its area and each part of its area shall be those set out in appendices 1 and 2 to the agenda report.

 

(5)  In order to offset some or all of the costs of Council Tax Reduction to local precepting authorities (parish councils), a grant be distributed as outlined in appendix 3 to and described in para 6.3 of the agenda report.

 

 

Additional documents:

Decision:

RESOLVED

 

That in order to comply with section 35 of the Local Government Finance Act 1992 the following resolutions be made:

(1)  No item of expenditure shall be treated as ‘special expenses’ for the purposes of section 35 of the Local Government Finance Act 1992.

 

(2)  The resolution in (1)shall remain in force for the 2019-2020 financial year.

 

(3)  The calculation of Chichester District Council’s tax-base for the year 2019-2020 be approved.

 

(4)  The amounts calculated by Chichester District Council as its council tax-base for the year 2019-2020 for its area and each part of its area shall be those set out in appendices 1 and 2 to the agenda report.

 

(5)  In order to offset some or all of the costs of council tax reduction to local precepting authorities (parish councils), a grant be distributed as outlined in appendix 3 to and described in para 6.3 of the agenda report.

 

 

9.

Selsey Neighbourhood Plan 2014-2029 pdf icon PDF 62 KB

The Cabinet is requested to consider the agenda report and its appendix in the agenda supplement and to make the following resolutions:

 

(1)  That the Decision Statement as set out in the appendix to the agenda report be published.

 

(2)  That the examiner’s recommendation that the Neighbourhood Development Plan proceed to referendum, subject to modifications as set out in the Decision Statement, be approved.

Additional documents:

Decision:

RESOLVED

 

That subject to the completion of a satisfactory Strategic Environment Assessment or legal advice that states that this is not required:

 

(1)  The Decision Statement as set out in the appendix to the agenda report be published.

 

(2)  The examiner’s recommendation that the Neighbourhood Development Plan proceed to referendum, subject to modifications as set out in the Decision Statement, be approved.

 

10.

Air Quality Modelling for Chichester District pdf icon PDF 67 KB

The Cabinet is requested to consider the agenda report and its confidential exempt* appendix which has a restricted circulation to Chichester District Council members and relevant officers only (printed on salmon-coloured paper) and to make the following resolutions:  

 

(1)  That the appointment of a consultant to carry out air quality modelling pursuant to the Council’s statutory Local Air Quality Management duties under the Environment Act 1995 be approved.

 

(2)  That a budget of £13,280 from reserves to fund the air quality modelling work be approved.

 

*[Note The ground for excluding the public and press during this item is that it is likely that there would be a disclosure to them of ‘exempt information’ of the description specified in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Part I of Schedule 12A to the Local Government Act 1972]

 

Additional documents:

Decision:

RESOLVED

 

(1)  That the appointment of consultant B to carry out air quality modelling pursuant to Chichester District Council’s statutory Local Air Quality Management duties under the Environment Act 1995 be approved.

 

(2)  That a budget of £13,280 from reserves to fund the air quality modelling work be approved.

 

 

11.

Custom and Self-Build Register New Burdens Grant pdf icon PDF 68 KB

The Cabinet is requested to consider the agenda report and make the following resolution:

 

That delegated authority be given to the Director of Housing and Communities, following consultation with the Cabinet Member for Housing, to spend the Custom and Self Build New Burdens Grant set out in para 3.1 of the agenda report.

 

Decision:

RESOLVED

 

That delegated authority be given to the Director of Housing and Communities, following consultation with the Cabinet Member for Housing Services, to spend the Custom and Self-Build New Burdens Grant set out in para 3.1 of the agenda report.

 

12.

Litter and Fly Tip Action Plan pdf icon PDF 76 KB

The Cabinet is requested to consider the agenda report and its two appendices in the agenda supplement and to make the following resolutions:

 

(1)  That the revised Litter and Fly Tip Action Plan attached as appendix 1 to the agenda report be approved.

 

(2)  That expenditure of £13,300 funded from reserves be approved to enable the appointment of one part time Project Officer for one year to undertake communication initiatives relating to fly tipping and litter.

 

(3)  That expenditure of £7,500 funded from reserves be approved to provide resources to support publicity campaigns related to fly tipping and litter. 

 

(4)  That £10,000 from reserves be approved to enable litter enforcement in low littering areas.

 

(5)  That the entering into an agreement with East Hampshire District Council on the basis of ‘Scenario 3’ as set out in appendix 2 to the agenda report be approved to provide litter enforcement for a period of three years, with the detail of the scheme delegated to the Director of Planning and the Environment and the Cabinet Member for Environment Services to finalise.

 

(6)  That the intention of the Chief Executive be noted to report to the Council her use of Article 10.02 constitutional delegation to discharge the enforcement functions detailed in paragraph 6.2 of the agenda report to East Hampshire District Council under powers granted to the authority under section 101 of the Local Government Act 1997.

Additional documents:

Decision:

RESOLVED

 

(1)  That the revised Litter and Fly Tip Action Plan attached as appendix 1 to the agenda report, as amended by the revisions in the third agenda supplement to the figures in appendix 2, be approved.

 

(2)  That expenditure of £13,300 funded from reserves be approved to enable the appointment of one part time Project Officer for one year to undertake communication initiatives relating to fly tipping and litter.

 

(3)  That expenditure of £7,500 funded from reserves be approved to provide resources to support publicity campaigns related to fly tipping and litter. 

 

(4)  That £10,000 from reserves be approved to enable litter enforcement in low littering areas.

 

(5)  That the entering into an agreement with East Hampshire District Council on the basis of ‘Scenario 3’ as set out in appendix 2 to the agenda report, as amended by the revised figures in the third agenda supplement, be approved to provide litter enforcement for a period of three years, with the detail of the scheme delegated to the Director of Planning and the Environment and the Cabinet Member for Environment Services to finalise.

 

(6)  That the intention of the Chief Executive be noted to report to the Council her use of Article 10.02 constitutional delegation to discharge the enforcement functions detailed in paragraph 6.2 of the agenda report to East Hampshire District Council under powers granted to the authority under section 101 of the Local Government Act 1997.

 

13.

Late Items

(a)  Items added to the agenda papers and made available for public inspection

 

(b)  Items which the chairman has agreed should be taken as matters of urgency by reason of special circumstances to be reported at the meeting

 

Decision:

[NONE]

 

 

14.

Exclusion of the Press and Public

The Cabinet is asked in respect of agenda item 15 (Transfer of Service) to make a resolution that the public including the press should be excluded from the meeting on the following grounds of exemption in Part I of Schedule 12A to the Local Government Act 1972 namely Paragraphs 1 (information relating to any individual) and 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

If the Cabinet wishes to discuss the exempt appendix to agenda item 10 (Air Quality Modelling for Chichester District), it will need first of all to pass a resolution to exclude the press and the public from the meeting on the following ground of exemption in Schedule 12A to the Local Government Act 1972 namely Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

Decision:

RESOLVED

 

That in accordance with section 100A of the Local Government Act 1972 (the Act) the public and the press be excluded from the meeting during the consideration of agenda item 15 (Development of Land at Barnfield Drive ) for the reason that it is likely in view of the nature of the business to be transacted that there would be disclosure to the public of ‘exempt information’ being information of the nature described in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) in Part I of Schedule 12A to the Act and because in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

15.

Development of Land at Barnfield Chichester

The Cabinet is requested to consider the agenda report, which is confidential exempt* material with a restricted circulation to Chichester District Council members and relevant officers only (printed on salmon-coloured paper), and to make the following resolution:

 

That it be noted that no action is to be taken in respect of the delegated powers granted at the Cabinet’s meeting on 2 October 2018.

 

Decision:

RESOLVED

 

That it be noted that no action is to be taken in respect of the delegated powers granted at the Cabinet’s meeting on 2 October 2018.