Agenda, decisions and draft minutes

Grants and Concessions Panel
Wednesday 10 October 2018 9.30 am

Venue: Committee Room 2, East Pallant House. View directions

Contact: Ben Bix on 01243 534651  Email:  bbix@chichester.gov.uk

Items
No. Item

62.

Apologies for Absence

Any apologies for absence that have been received will be noted at this point.

Minutes:

An apology for absence had been received from Councillor Plant.

63.

Approval of Minutes pdf icon PDF 97 KB

To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on 26 September 2019.

Minutes:

The minutes of the meeting of 26 September 2018 were agreed as a correct record.

64.

Declarations of Interest

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Minutes:

There were none.

65.

Update on the Enabling Grants Scheme

Verbal update by Kim Pellett, Economic Development Officer.  

 

Minutes:

The Grants and Concessions Panel noted the verbal update by the Economic Development Officer. There had been 34 applications to date; 7 from the north of the district, 14 from the south and 13 from the city and surrounding area. 22 were for capital projects, 2 for apprenticeships, and 10 applications were for websites. It was likely that the remaining funds of £7000 would be allocated by December 2018. There was uncertainty whether West Sussex County Council (WSCC) would continue to provide the more fund for distribution next year, consequently future funding applications will be routing to the Grants and Concessions scheme.

 

With reference to the retail training programme, 24 focused retail workshops have been completed, and we have just launched the follow-up one-to-one in-store sessions and shop front grant scheme.

 

In consideration of the wider range of projects funded by the Discretionary Grants pot members felt that it would be timely to conduct a tour of some successful projects from the last year.

66.

Grant Applications Financial Summary

To note the financial information, fast track grants approved since the last meeting and any grants nearing the three year cut off.

 

Minutes:

The Panel considered the report. Mr Cooper drew attention to the value of the applications to be considered at the meeting and reminded the Panel that the budget would be a maximum of £175,000 for this year with £137,450 remaining.

 

The Panel noted the following fast track delegated grant applications decided since the last meeting:

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant:The Manhood Wildlife and Heritage Group (MWHG)

Priority: Improving Living Places and Spaces

Purpose: Contribution towards the cost of a hoggin path around the North, West and East sides of East Beach Pond

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: The improvements will be of environmental benefit and will encourage greater community use of the area

Grant Conditions: Subject to a Funding Agreement

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant:Chichester Women’s Welfare Association

Priority: Targeted Projects

Purpose: Contribution towards the establishment of a support service for BAME (Black, Asian and Minority Ethnic) women in Chichester District  

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: Supporting the creation of a new community group

Grant Conditions: Subject to a Funding Agreement

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant: Say Aphasia

Priority: Targeted Projects

Purpose: Contribution towards the running of a support group for people affected by aphasia (a communication disorder or condition that makes it difficult to read, write or speak) in Chichester District  

Sum Requested: £1,000

Sum Approved: £700

Reasons: Supporting a specialised support group

Grant Conditions: Subject to a Funding Agreement

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant:Bosham Parish Council

Priority: Improving Living Places and Spaces

Purpose: Contribution towards new windows for Bosham village hall  

Sum Requested: £855

Sum Approved: £855

Reasons: Supporting improvements to a well-used community facility

Grant Conditions: Subject to a Funding Agreement

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant:Rogate Tennis Club

Priority: Improving Living Places and Spaces

Purpose: Contribution towards the tennis courts refurbishment

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: The refurbishment will improve a facility that provides sporting activity for the local community

Grant Conditions: Subject to a Funding Agreement

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant: PCC of East Dean, Singleton and West Dean

Priority: Improving Places and Spaces

Purpose: Contribution towards improvements to the local war memorial (and surrounds) in advance of the community’s Armistice Centenary commemoration

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: The improvements are timely ahead of the community’s centenary commemoration and will benefit three parishes within the district

Grant Conditions: Subject to a Funding Agreement

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS FAST TRACK  ...  view the full minutes text for item 66.

67.

Grant Application - Improving Living Places and Spaces

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant:Eartham Village Hall

Declarations of Interest: None

Purpose: Boiler replacement

Sum Requested: £3000

Sum Approved: £2700

Reasons: To enable replacement of the existing boiler with a new efficient boiler and replacement piping.

Grant Conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. The sum requested was reduced to £2700 to satisfy the requirement that not more than 50% of the total project be funded. 

 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant:Eartham Village Hall

Declarations of Interest: None

Purpose: Boiler replacement

Sum Requested: £3,000

Sum Approved: £2,700

Reasons: To enable replacement of the existing boiler with a new efficient boiler and replacement piping. The sum requested was reduced to £2,700 to satisfy the requirement that not more than 50% of the total project be funded. 

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

68.

Grant Application - Targeted Projects 1

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: 4Sight Vision Support (West Sussex Association for the Blind)

Declarations of Interest: None

Purpose: To provide a year-long programme of proactive outreach in Chichester and the surrounding communities.

Sum Requested: £2056

Sum Approved: £2100

Reasons: To identify people in need of support and support them to make better use of remaining sight / low vision.

Grant Conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: 4Sight Vision Support (West Sussex Association for the Blind)

Declarations of Interest: None

Purpose: To provide a year-long programme of proactive outreach in Chichester and the surrounding communities.

Sum Requested: £2,056

Sum Approved: £2,100

Reasons: To identify people in need of support and support them to make better use of remaining sight / low vision.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

69.

Grant Application - Targeted Projects 2

For decision.

 

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Chichester Hospitals’ Broadcasting Association

Declarations of Interest: None

Purpose: To contribute toward the final stage of the refit of a studio

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: Strong evidence for the value of hospital radio.

Grant Conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Chichester Hospitals’ Broadcasting Association

Declarations of Interest: None

Purpose: To contribute toward the final stage of the refit of a studio

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: Strong evidence for the value of hospital radio.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

70.

Grant Application - Targeted Projects 3

For decision.

 

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Chichester Forest Schools CIC

Declarations of Interest: None

Purpose: To contribute to a programme of ‘Wild Play’ outdoor learning experiences for vulnerable families

Sum Requested: £2400

Sum Approved: £2400

Reasons: To improve wellbeing.

Grant Conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Chichester Forest Schools CIC

Declarations of Interest: None

Purpose: To contribute to a programme of ‘Wild Play’ outdoor learning experiences for vulnerable families

Sum Requested: £2,400

Sum Approved: £2,400

Reasons: To improve wellbeing.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

71.

Grant Application - Targeted Projects 4

For decision.

 

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Headway West Sussex

Declarations of Interest: None

Purpose: To enable the organisation to offer individuals and families affected by an Acquired Brain Injury access to one-to-one support through an outreach worker.

Sum Requested: £6458

Sum Approved: £6500

Reasons: To improve life for people after an Acquired Brain Injury

Grant Conditions:

i)                  That the beneficiaries of the support be residents of the Chichester district, and

ii)                That the award of the grant would not indicate any recurrence thereafter.

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

 

 

 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Headway West Sussex

Declarations of Interest: None

Purpose: To enable the organisation to offer individuals and families affected by an Acquired Brain Injury access to one-to-one support through an outreach worker.

Sum Requested: £6,458

Sum Approved: £6,500

Reasons: To improve life for people after an Acquired Brain Injury

Grant Conditions:

1.     That the beneficiaries of the support be residents of the Chichester district, and

2.     that the award of the grant would not indicate any recurrence thereafter.

3.     subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

72.

Grant Application - Targeted Projects 5

For decision.

 

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Home-Start Chichester and District

Declarations of Interest: None

Purpose: To support Home-Start’s work to offer emotional and practical support to families in difficulties with children aged five and under in Chichester East, Chichester South, Tangmere and Selsey North.

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: To improve wellbeing.

Grant Conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Home-Start Chichester and District

Declarations of Interest: None

Purpose: To support Home-Start’s work to offer emotional and practical support to families in difficulties with children aged five and under in Chichester East, Chichester South, Tangmere and Selsey North.

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: To improve wellbeing.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

73.

Grant Application - Targeted Projects 6

For decision.

 

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant:Selsey Community Forum

Declarations of Interest: None

Purpose: To provide funding support for an outreach worker to lead on raising awareness of the Care Shop, reaching out to carers across the peninsula who may not be accessing the support they are entitled to.

Sum Requested: £5000

Sum Approved: £5000

Reasons: To address the prevalence of people in caring roles who might struggle to access support delivered elsewhere in the district.

Grant Conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Selsey Community Forum

Declarations of Interest: None

Purpose: To provide funding support for an outreach worker to lead on raising awareness of the Care Shop, reaching out to carers across the peninsula who may not be accessing the support they are entitled to.

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: To address the prevalence of people in caring roles who might struggle to access support delivered elsewhere in the district.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

74.

Grant Application - Targeted Projects 7

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Youth Dream (Selsey) Limited.

Declarations of Interest: None

Purpose: To extend services to give emotional support for young people in Selsey from the Bridge centre.

Sum Requested: £5000

Sum Approved: £5000

Reasons: To support young people to make wiser choices, build self esteem, behavioural change and be able to seek help when they need it.

Grant Conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Youth Dream (Selsey) Limited.

Declarations of Interest: None

Purpose: To extend services to give emotional support for young people in Selsey from the Bridge centre.

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: To support young people to make wiser choices, build self-esteem, behavioural change and be able to seek help when they need it.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

75.

Grant Application - Targeted Projects 8

For decision.

 

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Chichester District Foodbank

Declarations of Interest: None

Purpose: To contribute to the Kids Holiday Lunch Pack scheme running costs.

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: To increase the coverage of the scheme to all schools including senior and college

Grant Conditions: None

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Chichester District Foodbank

Declarations of Interest: None

Purpose: To contribute to the Kids Holiday Lunch Pack scheme running costs.

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: To increase the coverage of the scheme to all schools including senior and college

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected: The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

76.

Draft Annual Report 2017/18

Consideration of the Annual Report by the Grants and Concessions Panel provides an opportunity for the Panel to make amendments to the programme’s guidance, supporting continuous improvement of grants and concessions processes and also to make recommendations to Cabinet for any changes to Policy.

Minutes:

Mr Hyland introduced the report, the drafting of which reflected the feedback from the Panel in previous years. Members endorsed the clarity of the report, subject to officers considering whether to show the geographical spread of fund distribution as a percentage for consistency.

 

The three existing priorities of Economy, Improving Living Places and Spaces and Targeted Projects were reviewed by the Panel. Councillor Lintill proposed that the Targeted Projects priority be broadened by removing the words Priority would be given to projects benefitting ‘Think Family Neighbourhoods’: Chichester East, Chichester South, Tangmere and Selsey North. The Panel welcomed the broadening of the priority, and also endorsed the wording of the Economy and Improving Living Places priorities without amendment. Mr Hyland cautioned that the funding guidance would need to be reviewed so that the Panel would have a robust way to deal with competing bids under the Targeted Projects priority.

 

Members also considered the potential implications of the risk of West Sussex County Council’s withdrawal of the Enabling Grants Fund (minute 65 refers). It is unlikely that a decision will be known before the end of the financial year and therefore funding priorities in the event of continuance or non-continuance may need to be developed, to enable timely decision making by Panel and Cabinet.  

 

RESOLVED

1.     That the Annual Report be endorsed and RECOMMENDED to Cabinet as a record of Grants and Concessions awarded in the financial year 2017-18.

2.     That officers prepare revised Funding Priorities for 2019/20 for consideration at the Panel meeting of 30 January 2019, and recommendation to Cabinet.

77.

Next Meeting

To note the date of the next meeting as 30 January 2019.

Minutes:

The date of the next meeting was scheduled for 30 January 2019.