Agenda, decisions and minutes

Grants and Concessions Panel
Wednesday 26 September 2018 9.30 am

Venue: Training Room 2, East Pallant House. View directions

Contact: Lisa Higenbottam on 01243 534684  Email:  lhigenbottam@chichester.gov.uk

Items
No. Item

17.

Apologies for Absence

Any apologies for absence that have been received will be noted at this point.

Decision:

Apologies for absence had been received from Mr J F Elliott and Mrs P Tull.

 

All other members of the Grants and Concessions Panel were present.

 

Minutes:

Apologies for absence had been received from Mr J F Elliott and Mrs P Tull.

 

All other members of the Grants and Concessions Panel were present.

 

[Note The Grants and Concessions Panel is denoted hereafter in these minutes by GCP]

 

18.

Approval of the Minutes pdf icon PDF 78 KB

To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on 11 July 2018.

Decision:

RESOLVED

 

That the minutes of the Grants and Concessions Panel’s meeting on Wednesday 11 July 2018 be approved without amendment as a correct record. 

 

Minutes:

The Grants and Concessions Panel approved as a correct record without making any amendments the minutes of its previous meeting on Wednesday 11 July 2018, a copy of which was circulated with the agenda.

 

RESOLVED

 

That the minutes of the Grants and Concessions Panel’s meeting on Wednesday 11 July 2018 be approved as a correct record. 

 

 

19.

Matters Arising from the Minutes

Any matters arising as a result of the previous minutes.

Decision:

There were no matters arising from the minutes of the previous meeting.

Minutes:

There were no matters arising from the minutes of the previous meeting.

 

20.

Declarations of Interests

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Decision:

Mrs Apel declared a prejudicial interest in respect of (a) agenda items 8, 9, 10, 11, 12 and 13 as a member of Chichester City Council and (b) agenda item 10 as a trustee of the Oxmarket Centre of Arts.

 

Mrs Dignum declared a prejudicial interest in respect of (a) agenda item 10 as a trustee of the Oxmarket Centre of Arts, (b) agenda item 11 as she had predetermined the merits by having agreed to speak in support of the prospective planning application in relation thereto and (c) agenda item 12 as a trustee of the Chichester Community Development Trust.

 

Mrs Plant declared a personal interest in respect of agenda item 22 as she was related to one of the applicant trustees of Fernhurst Village Hall.

 

Mr Hyland declared a personal interest in agenda item 10 as his father-in-law was a trustee of the Oxmarket Centre of Arts.

Minutes:

Mrs Apel declared a prejudicial interest in respect of (a) agenda items 8, 9, 10, 11, 12 and 13 as a member of Chichester City Council and (b) agenda item 10 as a trustee of the Oxmarket Centre of Arts.

 

Mrs Dignum declared a prejudicial interest in respect of (a) agenda item 10 as a trustee of the Oxmarket Centre of Arts, (b) agenda item 11 as she had predetermined the merits by having agreed to speak in support of the prospective planning application in relation thereto and (c) agenda item 12 as a trustee of the Chichester Community Development Trust.

 

Mrs Plant declared a personal interest in respect of agenda item 22 as she was related to one of the applicant trustees of Fernhurst Village Hall.

 

Mr Hyland declared a personal interest in agenda item 10 as his father-in-law was a trustee of the Oxmarket Centre of Arts.

 

21.

Members Report - Previously Funded New Homes Bonus Projects

For noting.

Decision:

RESOLVED

 

That the agenda report on previously funded New Homes Bonus projects be noted.

 

Minutes:

The GCP received for noting the agenda report which summarised previously funded new homes bonus (NHB) projects for the period 2013-2017 and included awards using 2017 NHB funding for the Battle’s Over Centenary Beacons Event.

 

Mrs Lintill commented on the very varied multitude of projects which had received NHB funding and which would not have come to fruition without that assistance.

 

RESOLVED

 

That the agenda report on previously funded New Homes Bonus projects be noted.

 

 

22.

Requests for New Homes Bonus Variations

This report details four requests received for variation to New Homes Bonus funding.

Decision:

RESOLVED

 

(1)  That the request by Chidham and Hambrook Parish Council for a variation in respect of funding provided in 2016 towards defibrillators be approved.

 

(2)  That the request by Donnington Parish Council for an extension of one year in respect of funding provided in 2015 and subsequently varied in 2016 towards improvements to Donnington Parish Hall be approved.

 

(3)  That the requests by Easebourne Parish Council for a variation in respect of funding provided in 2016 towards improvements at Wheelbarrow Castle and a road safety project be approved.

 

(4)  That the request by Southbourne Parish Council for a variation in respect of funding provided in 2017 towards a community equipment store be approved.

 

Minutes:

The GCP received and considered the agenda report and its two appendices with respect to four requests by respectively the parish councils for Chidham and Hambrook, Donnington, Easebourne and Southbourne for variations of previously approved New Homes Bonus (NHB) projects.

 

Mr Hyland presented the report by explaining each request in turn prior to the GCP reaching its decision as set out below.

 

Decision

 

The GCP unanimously agreed in respect of each of the aforesaid four variation requests to approve the making of the resolutions set out below. 

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

(1)  That the request by Chidham and Hambrook Parish Council for a variation in respect of funding provided in 2016 towards defibrillators be approved.

 

(2)  That the request by Donnington Parish Council for an extension of one year in respect of funding provided in 2015 and subsequently varied in 2016 towards improvements to Donnington Parish Hall be approved.

 

(3)  That the requests by Easebourne Parish Council for a variation in respect of funding provided in 2016 towards improvements at Wheelbarrow Castle and a road safety project be approved.

 

(4)  That the request by Southbourne Parish Council for a variation in respect of funding provided in 2017 towards a community equipment store be approved.

 

 

 

23.

New Homes Bonus Application - Birdham

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Birdham Parish Council

Declarations of Interest None

Purpose Safety gates for parish playground area

Sum Requested £4,697-75

Sum Approved £4,697-75

Reasons Enhancement to play amenity  

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

[Note Prior to the consideration of the New Homes Bonus (NHB) applications at agenda items 7 to 44 inclusive Mr Hyland reviewed the principal aspects of and stages in the NHB process and distinguished it from that for discretionary grant applications]

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Birdham Parish Council

Declarations of Interest None

Purpose Safety gates for parish playground area

Sum Requested £4,697-75

Sum Approved £4,697-75

Reasons Enhancement to play amenity  

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

24.

New Homes Bonus Application - Chichester 1

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest

Purpose Boxing Club transport

Sum Requested £12,000

Sum Approved £12,000

Reasons Provision of transport for well-used youth facility

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest

Purpose Boxing Club transport

Sum Requested £12,000

Sum Approved £12,000

Reasons Provision of transport for well-used youth facility

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

25.

New Homes Bonus Application - Chichester 2

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest

Purpose Nelson/Murray sculpture stage 2

Sum Requested £15,000

Sum Approved £15,000

Reasons Enhancing the public realm

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest

Purpose Nelson/Murray sculpture stage 2

Sum Requested £15,000

Sum Approved £15,000

Reasons Enhancing the public realm

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

26.

New Homes Bonus Application - Chichester 3

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest

Mr Hyland had a personal interest as his father-in-law was a trustee of the applicant

Purpose Oxmarket Gallery Entrance Upgrade

Sum Requested £15,000

Sum Approved £15,000

Reasons Improve visitor experience at this cultural attraction 

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest

Mr Hyland had a personal interest as his father-in-law was a trustee of the applicant

Purpose Oxmarket Gallery Entrance Upgrade

Sum Requested £15,000

Sum Approved £15,000

Reasons Improve visitor experience at this cultural attraction 

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

27.

New Homes Bonus Application - Chichester 4

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest

Purpose 104 The Hornet: A Hub for Community Services

Sum Requested £15,000

Sum Approved £15,000

Reasons Establishment of a community hub

Grant Conditions Award for the community facility as a whole and not specifically for the changing place facility specified in the application

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest

Purpose 104 The Hornet: A Hub for Community Services

Sum Requested £15,000

Sum Approved £15,000

Reasons Establishment of a community hub. The Grants and Concessions Panel felt that ascribing the funding to a specific element might complicate the process of drawing down on the award and so permitted wider use of the money through a condition.  However the Grants and Concessions Panel still endorsed the inclusion of a Changing Place within the building as outlined in the bid.

Grant Conditions Award for the community facility as a whole and not specifically for the changing place facility specified in the application

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

28.

New Homes Bonus Application - Chichester 5

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest

Purpose The Clubhouse Lower Graylingwell – fit out, furnished and equipped for use

Sum Requested £5,628

Sum Approved £5,628

Reasons Equip new community facility

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel and Mrs Dignum withdrew from the meeting in accordance with their declarations of a prejudicial interest

Purpose The Clubhouse Lower Graylingwell – fit out, furnished and equipped for use

Sum Requested £5,628

Sum Approved £5,628

Reasons Equip new community facility

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

29.

New Homes Bonus Application - Chichester 6

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest

Purpose Installation of new fire-resistant wooden cladding and roof repairs – South Downs Planetarium

Sum Requested £12,000

Sum Approved £12,000

Reasons Enhancement to visitor attraction

Grant Conditions Notify applicant that further applications for projects will not be considered before completion fo previously funded projects

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chichester City Council

Declarations of Interest Mrs Apel withdrew from the meeting in accordance with her declaration of a prejudicial interest

Purpose Installation of new fire-resistant wooden cladding and roof repairs – South Downs Planetarium

Sum Requested £12,000

Sum Approved £12,000

Reasons Enhancement to visitor attraction

Grant Conditions Notify applicant that further applications in respect of the South Downs Planetarium will not be considered before completion of previously funded projects

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

30.

New Homes Bonus Application - Chidham and Hambrook 1

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chidham and Hambrook Parish Council

Declarations of Interest None

Purpose Picket fence to create children’s outdoor play area at St Wilfrid’s Church Hall

Sum Requested £4,614

Sum Approved £4,614

Reasons Improved safety for young children at this community building facility 

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chidham and Hambrook Parish Council

Declarations of Interest None

Purpose Picket fence to create an enclosed children’s outdoor play area at St Wilfrid’s Church Hall

Sum Requested £4,614

Sum Approved £4,614

Reasons Improved safety for young children at this community building facility 

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

31.

New Homes Bonus Application - Chidham and Hambrook 2

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chidham and Hambrook Parish Council

Declarations of Interest None

Purpose Induction loop and public address system for Chidham Village Hall

Sum Requested £3,317

Sum Approved £3,317

Reasons Enhancement to community facility 

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chidham and Hambrook Parish Council

Declarations of Interest None

Purpose Induction loop and public address system for Chidham Village Hall

Sum Requested £3,317

Sum Approved £3,317

Reasons Enhancement to community facility 

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

32.

New Homes Bonus Application - Chidham and Hambrook 3

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chidham and Hambrook Parish Council

Declarations of Interest None

Purpose Interpretation board at The Dell Chidham

Sum Requested £570

Sum Approved £570

Reasons Enhancement to public accessed open space  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL

 

Applicant Chidham and Hambrook Parish Council

Declarations of Interest None

Purpose Interpretation board at The Dell Chidham

Sum Requested £570

Sum Approved £570

Reasons Enhancement to public accessed open space  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

33.

New Homes Bonus Application - Chidham and Hambrook 4

For decision.

Decision:

Applicant Chidham and Hambrook Parish Council

Declarations of Interest None

Purpose Benches and fencing at Hawthorne Meadow (public open space)

Sum Requested £2,659-80

Sum Approved £2,659-80

Reasons Enhancement of newly acquired public open space 

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Chidham and Hambrook Parish Council

Declarations of Interest None

Purpose Benches and fencing at Hawthorne Meadow (public open space)

Sum Requested £2,659-80

Sum Approved £2,659-80

Reasons Enhancement of newly acquired public open space 

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

34.

New Homes Bonus Application - Donnington 1

For decision.

Decision:

Applicant Donnington Parish Council

Declarations of Interest None

Purpose Equipment at Wiston Avenue playground

Sum Requested £3,604

Sum Approved £3,604

Reasons Enhancement of well-used play facility

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Donnington Parish Council

Declarations of Interest None

Purpose Equipment at Wiston Avenue playground

Sum Requested £3,604

Sum Approved £3,604

Reasons Enhancement of well-used play facility

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

35.

New Homes Bonus Application - Donnington 2

For decision.

Decision:

Applicant Donnington Parish Council

Declarations of Interest None

Purpose Wheelchair access to stage area of Donnington Parish Hall

Sum Requested £9,362

Sum Approved £9,362

Reasons Improved access to a well-used community facility  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Donnington Parish Council

Declarations of Interest None

Purpose Wheelchair access to stage area of Donnington Parish Hall

Sum Requested £9,362

Sum Approved £9,362

Reasons Improved access to a well-used community facility  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

36.

New Homes Bonus Application - East Wittering and Bracklesham

For decision.

Decision:

Applicant East Wittering and Bracklesham Parish Council

Declarations of Interest None

Purpose Booker Green seafront improvements

Sum Requested £12,000

Sum Approved £12,000

Reasons Enhancement of public open space  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant East Wittering and Bracklesham Parish Council

Declarations of Interest None

Purpose Booker Green seafront improvements

Sum Requested £12,000

Sum Approved £12,000

Reasons Enhancement of public open space  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

37.

New Homes Bonus Application - Easebourne

For decision.

Decision:

Applicant Easebourne Parish Council

Declarations of Interest None

Purpose Easebourne Park Phase II (previously known as Wheelbarrow Castle Field)

Sum Requested £12,536

Sum Approved £12,536

Reasons Enhancement of public open space  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Easebourne Parish Council

Declarations of Interest None

Purpose Easebourne Park Phase II (previously known as Wheelbarrow Castle Field)

Sum Requested £12,536

Sum Approved £12,536

Reasons Enhancement of public open space  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

38.

New Homes Bonus Application - Fernhurst

For decision.

Decision:

Applicant Fernhurst Parish Council

Declarations of Interest Mrs Plant declared a personal interest as a relative was one of the trustees of the applicant

Purpose New stage curtains and tracking for Fernhurst Village Hall

Sum Requested £2,000

Sum Approved £2,000

Reasons Improvements to a well-used community building  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Fernhurst Parish Council

Declarations of Interest Mrs Plant declared a personal interest as a relative was one of the trustees of the applicant

Purpose New stage curtains and tracking for Fernhurst Village Hall

Sum Requested £2,000

Sum Approved £2,000

Reasons Improvements to a well-used community building  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

39.

New Homes Bonus Application - Fishbourne

For decision.

Decision:

Applicant Fishbourne Parish Council

Declarations of Interest None

Purpose Footpath linking the Fishbourne Centre to Blackboy Lane

Sum Requested £11,400

Sum Approved £11,400

Reasons Improved access to public open space

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Fishbourne Parish Council

Declarations of Interest None

Purpose Footpath linking the Fishbourne Centre to Blackboy Lane

Sum Requested £11,400

Sum Approved £11,400

Reasons Improved access to public open space

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

40.

New Homes Bonus Application - Funtington

For decision.

Decision:

Applicant Funtington Parish Council

Declarations of Interest None

Purpose Bridleway repairs (near Asdean)

Sum Requested £2,650

Sum Approved £2,650

Reasons Enhancement to public bridleway  

Grant Conditions A revised quotation and a third quotation must first be obtained and provided 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Funtington Parish Council

Declarations of Interest None

Purpose Bridleway repairs (near Asdean)

Sum Requested £2,650

Sum Approved £2,650

Reasons Enhancement to public bridleway  

Grant Conditions A revised quotation and a third quotation must first be obtained and provided 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

41.

New Homes Bonus Application - Hunston

For decision.

Decision:

Applicant Hunston Parish Council

Declarations of Interest None

Purpose Disabled toilet facilities for Hunston Village Hall

Sum Requested £3,600

Sum Approved £3,600

Reasons Improvements to well-used community building  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Hunston Parish Council

Declarations of Interest None

Purpose Disabled toilet facilities for Hunston Village Hall

Sum Requested £3,600

Sum Approved £3,600

Reasons Improvements to well-used community building  

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

42.

New Homes Bonus Application - Lavant

For decision.

Decision:

Applicant Lavant Parish Council

Declarations of Interest None

Purpose New swings for playground

Sum Requested £3,989

Sum Approved £3,989

Reasons Improvements to children’s playground    

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Lavant Parish Council

Declarations of Interest None

Purpose New swings for playground

Sum Requested £3,989

Sum Approved £3,989

Reasons Improvements to children’s playground     

Grant Conditions None 

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

43.

New Homes Bonus Application - Lynchmere

For decision.

Decision:

Applicant Lynchmere Parish Council

Declarations of Interest None

Purpose New grave markers at Lynchmere burial ground

Sum Requested £2,100

Sum Approved £1,410

Reasons Enhancement to burial amenity, limited to 110% maximum of the indicative New Homes Bonus figure for the parish   

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Lynchmere Parish Council

Declarations of Interest None

Purpose New grave markers at Lynchmere burial ground

Sum Requested £2,100

Sum Approved £1,410

Reasons Enhancement to burial amenity, limited to 110% maximum of the indicative New Homes Bonus figure for the parish   

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

44.

New Homes Bonus Application - Midhurst

For decision.

Decision:

Applicant Midhurst Town Council

Declarations of Interest None

Purpose New heating Midhurst Old Library

Sum Requested £17,700

Sum Approved £17,700

Reasons Improvements that will increase use of a community building    

Grant Conditions Sum not to be released until the applicant has acquired freehold ownership of the Old Library

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Midhurst Town Council

Declarations of Interest None

Purpose New heating Midhurst Old Library

Sum Requested £17,700

Sum Approved £17,700

Reasons Improvements that will increase use of a community building.  The Panel felt that ascribing the funding to a specific element might complicate the process of drawing down on the award, and have permitted wider use of the money through a condition.  However the Grants and Concessions Panel still endorsed the inclusion of improved heating within the building as outlined in the bid.   

Grant Conditions Award for the improvements as a whole and not specifically for the heating specified in the application. Sum not to be released until the applicant has acquired freehold ownership of the Old Library

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

45.

New Homes Bonus Application - Oving 1

For decision.

Decision:

Applicant Oving Parish Council

Declarations of Interest None

Purpose New chairs for Jubilee Hall

Sum Requested £5,250

Sum Approved £5,250

Reasons Improvements to a well-used community building      

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Oving Parish Council

Declarations of Interest None

Purpose New chairs for Jubilee Hall

Sum Requested £5,250

Sum Approved £5,250

Reasons Improvements to a well-used community building      

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

46.

New Homes Bonus Application - Oving 2

For decision.

Decision:

Applicant Oving Parish Council

Declarations of Interest None

Purpose Donation to Scarecrow Day

Sum Requested £450

Sum Approved NIL

Reasons Application did not demonstrate how the shortfall in funding would be met in future years      

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Oving Parish Council

Declarations of Interest None

Purpose Donation to Scarecrow Day

Sum Requested £450

Sum Approved NIL

Reasons Application did not demonstrate how the shortfall in funding would be met in future years      

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

47.

New Homes Bonus Application - Petworth

For decision.

Decision:

Applicant Petworth Town Council

Declarations of Interest None

Purpose Cricket practice equipment

Sum Requested £1,940

Sum Approved £1,940

Reasons Improvments to a growing sports organisation      

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Petworth Town Council

Declarations of Interest None

Purpose Cricket practice equipment

Sum Requested £1,940

Sum Approved £1,940

Reasons Improvements to a growing sports organisation      

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

48.

New Homes Bonus Application - Plaistow and Ifold 1

For decision.

Decision:

Applicant Plaistow and Ifold Parish Council

Declarations of Interest None

Purpose Ifold notice board doors

Sum Requested £799-16

Sum Approved £799-16

Reasons Improvements to a well-used community communication facility    

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Plaistow and Ifold Parish Council

Declarations of Interest None

Purpose Ifold notice board doors

Sum Requested £799-16

Sum Approved £799-16

Reasons Improvements to a well-used community communication facility    

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

49.

New Homes Bonus Application - Plaistow and Ifold 2

For decision.

Decision:

Applicant Plaistow and Ifold Parish Council

Declarations of Interest None

Purpose Plaistow benches

Sum Requested £1,118

Sum Approved £1,118

Reasons Improvements to street furniture

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Plaistow and Ifold Parish Council

Declarations of Interest None

Purpose Plaistow benches

Sum Requested £1,118

Sum Approved £1,118

Reasons Improvements to street furniture

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

50.

New Homes Bonus Application - Rogate

For decision.

Decision:

Applicant Rogate Parish Council

Declarations of Interest None

Purpose Rake playground project

Sum Requested £712

Sum Approved £712

Reasons Contribution towardsaspiration to create a children’s playground    

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Rogate Parish Council

Declarations of Interest None

Purpose Rake playground project

Sum Requested £712

Sum Approved £712

Reasons Contribution towardsaspiration to create a children’s playground    

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

51.

New Homes Bonus Application - Selsey

For decision.

Decision:

Applicant Selsey Town Council

Declarations of Interest None

Purpose Inclusive play equipment at East Beach amenity area

Sum Requested £15,000

Sum Approved £15,000

Reasons Improved play equipment with specific reference to children with disabilities

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Selsey Town Council

Declarations of Interest None

Purpose Inclusive play equipment at East Beach amenity area

Sum Requested £15,000

Sum Approved £15,000

Reasons Improved play equipment with specific reference to children with disabilities

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

52.

New Homes Bonus Application - Southbourne 1

For decision.

Decision:

Applicant Southbourne Parish Council

Declarations of Interest None

Purpose Recreation ground improvements

Sum Requested £6,574-56

Sum Approved £6,574-56

Reasons Enhancements to public realm

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Southbourne Parish Council

Declarations of Interest None

Purpose Recreation ground improvements

Sum Requested £6,574-56

Sum Approved £6,574-56

Reasons Enhancements to public realm

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

53.

New Homes Bonus Application - Southbourne 2

For decision.

Decision:

Applicant Southbourne Parish Council

Declarations of Interest None

Purpose Automatic external defibrillator (AED) and cabinet

Sum Requested £2,345

Sum Approved £2,345

Reasons Equipment to improve the chances of survival of those suffering cardiac arrest

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Southbourne Parish Council

Declarations of Interest None

Purpose Automatic external defibrillator (AED) and cabinet

Sum Requested £2,345

Sum Approved £2,345

Reasons Equipment to improve the chances of survival of those suffering cardiac arrest

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

54.

New Homes Bonus Application - Stedham and Iping

For decision.

Decision:

Applicant Stedham with Iping Parish Council

Declarations of Interest None

Purpose Parish defibrillator

Sum Requested £1,250

Sum Approved £1,250

Reasons Equipment to improve the chances of survival of those suffering cardiac arrest

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Stedham with Iping Parish Council

Declarations of Interest None

Purpose Parish defibrillator

Sum Requested £1,250

Sum Approved £1,250

Reasons Equipment to improve the chances of survival of those suffering cardiac arrest

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

55.

New Homes Bonus Application - Tangmere 1

For decision.

Decision:

Applicant Tangmere Parish Council

Declarations of Interest None

Purpose Village centre stage sound, lighting and projection

Sum Requested £11,900

Sum Approved £11,900

Reasons Improvements to stage equipment at community building

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Tangmere Parish Council

Declarations of Interest None

Purpose Village centre stage sound, lighting and projection

Sum Requested £11,900

Sum Approved £11,900

Reasons Improvements to stage equipment at community building

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

56.

New Homes Bonus Application - Tangmere 2

For decision.

Decision:

Applicant Tangmere Parish Council

Declarations of Interest None

Purpose Seven trees

Sum Requested £649-87

Sum Approved £649-87

Reasons Enhancement to the  visual amenity of the local area

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Tangmere Parish Council

Declarations of Interest None

Purpose Seven trees

Sum Requested £649-87

Sum Approved £649-87

Reasons Enhancement to the  visual amenity of the local area

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

57.

New Homes Bonus Application - Tangmere 3

For decision.

Decision:

Applicant Tangmere Parish Council

Declarations of Interest None

Purpose Portable speed indicator devices

Sum Requested £5,710

Sum Approved £5,710

Reasons Identified community project to improve road safety

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

Minutes:

Applicant Tangmere Parish Council

Declarations of Interest None

Purpose Portable speed indicator devices

Sum Requested £5,710

Sum Approved £5,710

Reasons Identified community project to improve road safety

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

58.

New Homes Bonus Application - West Wittering

For decision.

Decision:

Applicant West Wittering Parish Council

Declarations of Interest None

Purpose West Wittering Memorial Hall kitchen refurbishment

Sum Requested £7,000

Sum Approved £7,000

Reasons Enhancement to community building

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant West Wittering Parish Council

Declarations of Interest None

Purpose West Wittering Memorial Hall kitchen refurbishment

Sum Requested £7,000

Sum Approved £7,000

Reasons Enhancement to community building

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

59.

New Homes Bonus Application - Westbourne

For decision.

Decision:

Applicant Westbourne Parish Council

Declarations of Interest None

Purpose Traffic calming and speed watch group

Sum Requested £5,000

Sum Approved £5,000

Reasons Identified community project to improve road safety

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Westbourne Parish Council

Declarations of Interest None

Purpose Traffic calming and speed watch group

Sum Requested £5,000

Sum Approved £5,000

Reasons Identified community project to improve road safety

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

60.

New Homes Bonus Application - Westhampnett

For decision.

Decision:

Applicant Westhampnett Parish Council

Declarations of Interest None

Purpose Furniture for Westhampnett Community Hall

Sum Requested £12,963

Sum Approved £12,963

Reasons Provide furniture for much anticipated community facility

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

Minutes:

Applicant Westhampnett Parish Council

Declarations of Interest None

Purpose Furniture for Westhampnett Community Hall

Sum Requested £12,963

Sum Approved £12,963

Reasons Provide furniture for much anticipated community facility

Grant Conditions None

Alternative Options Considered and Rejected The Grants and Concessions Panel always considers whether or not to support each application

 

 

 

61.

Next Meeting

To note the date of the next meeting as Wednesday 10 October 2018 at 9.30am in Committee Room 2.

Decision:

It was noted that the next meeting of the Grants and Concessions Panel will take place on Wednesday 10 October 2018 at 09:30 in Committee Room 2 at East Pallant House.

 

Minutes:

It was noted that the GCP’s next meeting will take place on Wednesday 10 October 2018 at 09:30 in Committee Room 2 at East Pallant House.