Agenda, decisions and minutes

Any apologies for absence that have been received will be noted at this point.

No apologies for absence had been received.

To approve as a correct record the minutes of the Grants and Concessions Panel meetings held on 14 July 2016 and 22 September 2016.

Mr Curbishley noted his apologies for the Grants and Concessions Panel held on Thursday 22 September 2016.

RESOLVED

That the minutes of the Panel meetings held on Thursday 14 July 2016 and Thursday 22 September 2016 be approved and signed by the Chairman as a correct record.

Any matters arising as a result of the previous minutes.

St Mary’s Church, Apuldram

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the request to extend grant funding awarded to St Mary’s Church, Apuldram for one additional year be approved.

Alternative options considered and rejected:

That the request to extend grant funding awarded to St Mary’s Church, Apuldram for one additional year be rejected.

Miss Williams explained that there had been a request for grant extension from St Mary’s Church at Apuldram.

St Mary’s Church, Apuldram

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the request to extend grant funding awarded to St Mary’s Church, Apuldram for one additional year be approved.

Alternative options considered and rejected:

That the request to extend grant funding awarded to St Mary’s Church, Apuldram for one additional year be rejected.

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Mrs Tull declared a personal interest in agenda item 11 having opened Brandy Hole Copse in 2001.

This reports details the three requests received for variation to New Homes Bonus funding.

Members discussed the three requests for New Homes Bonus variation separately.

For decision.

Rogate Parish Council, New Homes Bonus

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the proposed variation to funding awarded to Rogate Parish Council from the New Homes Bonus (Parish Allocations) 2014 be approved.              

Alternative options considered and rejected:

That the proposed variation to funding awarded to Rogate Parish Council from the New Homes Bonus (Parish Allocations) 2014 be rejected.                         

Rogate Parish Council, New Homes Bonus

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the proposed variation to funding awarded to Rogate Parish Council from the New Homes Bonus (Parish Allocations) 2014 be approved.              

Alternative options considered and rejected:

That the proposed variation to funding awarded to Rogate Parish Council from the New Homes Bonus (Parish Allocations) 2014 be rejected.      

For decision.

Fishbourne Parish Council, New Homes Bonus

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the proposed variation to funding awarded to Fishbourne Parish Council from the New Homes Bonus (Parish Allocations) 2014 be deferred for confirmation of location and related costs.               

Alternative options considered and rejected:

That the proposed variation to funding awarded to Fishbourne Parish Council from the New Homes Bonus (Parish Allocations) 2014 be approved.                    

That the proposed variation to funding awarded to Fishbourne Parish Council from the New Homes Bonus (Parish Allocations) 2014 be rejected.            

Fishbourne Parish Council, New Homes Bonus

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the proposed variation to funding awarded to Fishbourne Parish Council from the New Homes Bonus (Parish Allocations) 2014 be deferred for confirmation of location and related costs.               

Alternative options considered and rejected:

That the proposed variation to funding awarded to Fishbourne Parish Council from the New Homes Bonus (Parish Allocations) 2014 be approved.                    

That the proposed variation to funding awarded to Fishbourne Parish Council from the New Homes Bonus (Parish Allocations) 2014 be rejected.

For decision.

Funtington Parish Council, New Homes Bonus

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the proposed variation to funding awarded to Funtington Parish Council from the New Homes Bonus (Parish Allocations) 2015 be approved.                 

Alternative options considered and rejected:

That the proposed variation to funding awarded to Funtington Parish Council from the New Homes Bonus (Parish Allocations) 2015 be rejected.                        

Funtington Parish Council, New Homes Bonus

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the proposed variation to funding awarded to Funtington Parish Council from the New Homes Bonus (Parish Allocations) 2015 be approved.                 

Alternative options considered and rejected:

That the proposed variation to funding awarded to Funtington Parish Council from the New Homes Bonus (Parish Allocations) 2015 be rejected.   

For decision.

Lodsworth Croquet Club

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the proposed variation to funding awarded to Lodsworth Croquet Club in July 2015 be approved.                                      

Alternative options considered and rejected:

That the proposed variation to funding awarded to Lodsworth Croquet Club in July 2015 be rejected.                            

Lodsworth Croquet Club

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

That the proposed variation to funding awarded to Lodsworth Croquet Club in July 2015 be approved.                                      

Alternative options considered and rejected:

That the proposed variation to funding awarded to Lodsworth Croquet Club in July 2015 be rejected.           

The Panel is asked to comment on the Grants and Concessions Annual Report for 2015/16 and agree its publication.

Mrs Lintill acknowledged officers work in preparing the report and invited comments from the Panel.

The Panel acknowledged the large amount of support given to a wide variety of community ventures and discussed options for promoting this.  Updating parishes and an article in the Initiatives magazine were suggested.

Mrs Lintill reminded the Panel to publicise the Grants Programme and encourage other members to do so.

The Panel discussed reviewing the areas of priority and agreed that following the Task and Finish Group earlier in the year it was unnecessary to propose new priorities for 2017/18. Following completion of a full year under the new grant scheme, the decisions made in the year ending March 2017 could be reviewed to determine if priorities should be changed in the future.

RESOLVED

1.     That the Grants and Concessions Annual Report 2015/16 be endorsed and published online

2.     That no new priorities for funding should be recommended to Cabinet at this time

To note the financial information and fast track grants approved since the last meeting.

The Panel considered the report. Mr Cooper drew attention to the value of the applications to be considered at the meeting and reminded the Panel that a sum of £122,200remained.

The Panel noted the following fast track delegated grant applications agreed since the last meeting:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

Applicant: Chichester Baptist Church

Priority: Targeted Projects

Purpose: Lunch Club – new oven project

Sum Requested: £1,000

Sum Approved: £1,000

Reasons:Providing a service to vulnerable people

Grant Conditions: N/A

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

Applicant: Hooli Ltd

Priority: Economy

Purpose: Purchase of a new graphic design spec iMac computer and additional screen

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: Supporting a relatively new business in expanding and providing additional employment

Grant Conditions: N/A

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

Applicant: Sussex Association for Spina Bifida and Hydrocephalus (SASBAH)

Priority: Targeted Projects

Purpose: Part funding for advisor services, the social programme, the buddy scheme and residential breaks for Chichester District service users

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: Providing a service to vulnerable people

Grant Conditions: N/A

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

Applicant: Toucan Beauty and Grooming, Stockbridge Road, Chichester

Priority: Economy

Purpose: Part funding for redecoration of the front of the building and refurbishing a treatment room which will create a new job

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: Creation of a job

Grant Conditions: N/A

Mr Cooper explained that an additional fast track application had been agreed in principle but required the formal Call-In Procedure to take place before it could be formally noted.

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Kiwi Recruitment Ltd

Declarations of Interest: N/A

Priority: Economy

Purpose: Renovate and refurbish new office premises

Sum Requested: £2,500

Sum Approved: £2,500

Reasons: New office premises will enable the creation of additional jobs

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Kiwi Recruitment Ltd

Declarations of Interest: N/A

Priority: Economy

Purpose: Renovate and refurbish new office premises

Sum Requested: £2,500

Sum Approved: £2,500

Reasons: New office premises will enable the creation of additional jobs

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Knight Fencing Ltd

Declarations of Interest: N/A

Priority: Economy

Purpose: Development of a new E-commerce website

Sum Requested: £2,500

Sum Approved: £2,500

Reasons: Supporting expansion through online trading which will lead to the creation of additional jobs

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Knight Fencing Ltd

Declarations of Interest: N/A

Priority: Economy

Purpose: Development of a new E-commerce website

Sum Requested: £2,500

Sum Approved: £2,500

Reasons: Supporting expansion through online trading which will lead to the creation of additional jobs

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: The Conservation Volunteers (TCV) in association with the Friends of Brandy Hole Copse

Declarations of Interest:Mrs Tull declared a personal interest having opened Brandy Hole Copse in 2001

Priority: Improving Living Places and Spaces

Purpose: Brandy Hole Copse Green Gym (weekly outdoor conservation works)

Sum Requested: £9,000

Sum Approved: £9,000

Reasons: Improving participant’s physical and mental health whilst helping maintain the local environment

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: The Conservation Volunteers (TCV) in association with the Friends of Brandy Hole Copse

Declarations of Interest:Mrs Tull declared a personal interest having opened Brandy Hole Copse in 2001

Priority: Improving Living Places and Spaces

Purpose: Brandy Hole Copse Green Gym (weekly outdoor conservation works)

Sum Requested: £9,000

Sum Approved: £9,000

Reasons: Improving participant’s physical and mental health whilst helping maintain the local environment

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Sidlesham Parish Council

Declarations of Interest: N/A

Priority: Improving Living Places and Spaces

Purpose: Outdoor gym equipment

Sum Requested: £1,074

Sum Approved: £1,074

Reasons: Encouraging residents health and wellbeing

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Sidlesham Parish Council

Declarations of Interest: N/A

Priority: Improving Living Places and Spaces

Purpose: Outdoor gym equipment

Sum Requested: £1,074

Sum Approved: £1,074

Reasons: Encouraging residents health and wellbeing

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Stedham with Iping Parish Council

Declarations of Interest: N/A

Priority: Improving Living Places and Spaces

Purpose: Stedham village green verge renovation project

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: Improvements to much needed parking spaces which will also enhance the appearance of the village

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Stedham with Iping Parish Council

Declarations of Interest: N/A

Priority: Improving Living Places and Spaces

Purpose: Stedham village green verge renovation project

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: Improvements to much needed parking spaces which will also enhance the appearance of the village

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Home-Start Chichester and District

Declarations of Interest: N/A

Priority: Targeted Projects

Purpose: Contribution towards the salary, volunteer and training costs required for the service to work with families in Target Communities (Chichester East, Chichester South, Tangmere and Selsey North)

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: To provide assistance to additional families identified by the project

Grant Conditions: Request for a monitoring report

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Home-Start Chichester and District

Declarations of Interest: N/A

Priority: Targeted Projects

Purpose: Contribution towards the salary, volunteer and training costs required to work with families in Target Communities (Chichester East, Chichester South, Tangmere and Selsey North)

Sum Requested: £10,000

Sum Approved: £10,000

Reasons: To provide assistance to additional families identified by the project

Grant Conditions: Request for a monitoring report

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

For decision.

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Youth Dream (Selsey) Limited

Declarations of Interest: N/A

Priority: Targeted Projects

Purpose: Funding to help run the Bridge Youth Support Centre

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: Supporting a service that provides support to young people in a priority area  

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES, IN CONSULTATION WITH THE PANEL:

Applicant: Youth Dream (Selsey) Limited

Declarations of Interest: N/A

Priority: Targeted Projects

Purpose: Funding to help run the Bridge Youth Support Centre, Selsey

Sum Requested: £5,000

Sum Approved: £5,000

Reasons: Supporting a service that provides support to young people in a priority area

Grant Conditions: N/A

Alternative options considered and rejected: The Panel consider whether or not to support every application so will always consider not granting an application

To note the date of the next meeting as Thursday 19 January 2017 at 9.30am.

The Panel noted the date of the next meeting as Thursday 19 January at 9.30am.

Miss Williams updated the Panel on the Shopmobility service project development work. As scheduled, a full report will be presented to the January Panel meeting. Members were briefed that proposals are unlikely to be fully developed by that stage.