Agenda, decisions and draft minutes

Grants and Concessions Panel
Wednesday 20 March 2019 9.30 am

Venue: Training Room 2, East Pallant House. View directions

Contact: Sharon Hurr on 01243 534614  Email:  shurr@chichester.gov.uk

Items
No. Item

98.

Apologies for Absence

Any apologies for absence that have been received will be noted at this point.

Minutes:

An apology for absence had been received from Councillor J W Elliott.

 

99.

Approval of the Minutes pdf icon PDF 93 KB

To approve as a correct record the minutes of the Grants and Concessions Panel meeting held on 30 January 2019.

Minutes:

RESOLVED

 

That the minutes of the meeting of 30 January 2019 be agreed as a correct record.

 

 

100.

Matters Arising from the Minutes

Any matters arising as a result of the previous minutes.

Minutes:

Mr Hyland explained that Cabinet approved the proposed Funding Priorities for 2019/20 at their meeting of 5 March 2019. Subsequently it has been confirmed that funding from Pooled Business Rates has been agreed and the Enabling Grants Scheme will continue next year. Accordingly Option 1 under the Economy priority will be used, which would support projects bringing inward investment, start-up projects and SME (small and medium-sized enterprises) to implement growth. Mr Hyland added he was now seeking to confirm with the Panel that the updating of forms and guidance notes is now delegated to officers. 

 

Resolved

 

The Panel delegated the updating of forms and guidance notes to officers. 

 

Mr Hyland further explained that the Budget for 2019/20 including the New Homes Bonus scheme was approved by Full Council, and the Scheme can now be confirmed to parishes. Mr Hyland also added he was now seeking to confirm with the Panel that the updating of forms and guidance notes including information regarding orphan interest is now delegated to officers.

 

Resolved

 

The Panel delegated the updating of forms and guidance notes to officers. 

101.

Declarations of Interest

Members and officers are reminded to make any declarations of disclosable pecuniary, personal and/or prejudicial interests they may have in respect of matters on the agenda for this meeting.

Minutes:

Mrs Dignum declared a prejudicial interest in respect of the application relating to the Revelation Community (operating as Revelation Family Church) due to her prior involvement as a Ward member for the application site and withdrew from the room during the discussion of this item. 

 

Mrs Lintill declared a prejudicial interest in respect of the application as a member relating to Petworth Youth Association as a member of the management committee and withdrew from the room during the discussion of this item.

102.

Hardship Relief Application

For decision.

Decision:

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

That the request for hardship relief for the organisation commonly known as Indigo as set out in the report be refused.

 

Alternative options considered and rejected:

 

That the request for hardship relief for the organisation commonly known as Indigo as set out in the report be approved.

Minutes:

Mr Barnes explained that Indigo is an independent retailer in Chichester selling clothing for women, which employs four members of staff, and provides work for an accountant, bookkeeper and tailoress.  The owner cites increasing costs and a decreasing turnover (0.23% in 2017-18) as the basis on which the request is made for hardship relief.  Mr Barnes also noted that the government has introduced a retail relief scheme will operate for two years from 1 April 2019, with qualifying ratepayer received one third off their rates bill.

 

The Panel considered that the situation did not amount to exceptional circumstance and refused the award requested.

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

That the organisation commonly known as Indigo request for discretionary rate relief as set out in the report be refused for period 1 April 2018 to 31 March 2019.

 

Alternative options considered and rejected:

 

That the organisation commonly known as Indigo request for discretionary rate relief as set out in the report be approved for period 1 April 2018 to 31 March 2019.

 

103.

Grant Applications Financial Summary

To note the financial information, fast track grants approved since the last meeting.

 

Minutes:

The Panel considered the report. Mr Cooper drew attention to the value of the applications to be considered at the meeting and reminded the Panel that the budget would be a maximum of £175,000 for this year with currently £61,764.80 remaining.

 

The Panel noted the following fast track delegated grant applications decided since the last meeting:

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant:Birdham Animal Feeds Ltd

Priority: Economy

Purpose: Contribution towards the development of their online e-Commerce website

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: The project will help support the sustainability and growth of the business

Grant Conditions: Subject to a Funding Agreement

 

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS FAST TRACK PANEL:

 

Applicant:Carbotek

Priority: Economy

Purpose: Contribution towards a new product launch

Sum Requested: £1,000

Sum Approved: £1,000

Reasons: The project will help support the sustainability and growth of the business

Grant Conditions: Subject to a Funding Agreement

104.

Grant Application - Improving Living Places and Spaces 1

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Duncton Hall and Recreation Ground

Declarations of Interest: None

Purpose: Replacement of French doors and casement window.

Sum Requested: £4,000

Sum Approved: £4,000

Reasons: Improving valuable community asset and ensuring it is comfortable for use by all residents

Grant Conditions: Subject to a Funding Agreement

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Duncton Hall and Recreation Ground

Declarations of Interest: None

Purpose: Replacement of French doors and casement window.

Sum Requested: £4,000

Sum Approved: £4,000

Reasons: Improving valuable community asset and ensuring it is comfortable for use by all residents

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected:The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

105.

Grant Application - Improving Living Places and Spaces 2

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: The Empire Hall, Graffham

Declarations of Interest: None

Purpose: Installation of soundproof and insulating curtain to balcony area, minor electric works and a building survey.

Sum Requested: £2,515.75

Sum Approved: £2,500

Reasons: Improvement of a valuable community centre.  

Grant Conditions: Subject to a Funding Agreement

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: The Empire Hall Graffham

Declarations of Interest: None

Purpose: Installation of soundproof and insulating curtain to balcony area, minor electric works and a building survey.

Sum Requested: £2,515.75

Sum Approved: £2,500

Reasons: Improvement of a valuable community centre.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected:The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

106.

Grant Application - Improving Living Places and Spaces 3

For decision.

Decision:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

Applicant: Loxwood Football Club

Declarations of Interest: None

Purpose: To provide toilets facilities inside the ground.

Sum Requested: £2,000

Sum Approved: £2,000

Reasons: Providing appropriate facilities for a comfortable and enjoyable match experience for all visitors and volunteers.

Grant Conditions: Subject to a Funding Agreement

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Loxwood Football Club

Declarations of Interest: None

Purpose: To provide toilets facilities inside the ground.

Sum Requested: £2,000

Sum Approved: £2,000

Reasons: Providing appropriate facilities for a comfortable and enjoyable match experience for all visitors and volunteers.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected:The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

107.

Grant Application - Improving Living Places and Spaces 4

For decision.

Decision:

Applicant: Revelation Community (operating as Revelation Family Church)

Declarations of Interest: Mrs Dignum declared a personal prejudicial interest in this project.

Purpose: To create a new community hub, with a selection of rooms, and an auditorium available for hire by all community groups.  

Sum Requested: £15,000

Sum Approved: £15,000

Reasons: Creation of a valuable new community facility.

Grant Conditions: Subject to a Funding Agreement

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Revelation Community (operating as Revelation Family Church)

Declarations of Interest: Mrs Dignum declared a personal prejudicial interest in this project.

Purpose: To create a new community hub, with a selection of rooms, and an auditorium available for hire by all community groups.  

Sum Requested: £15,000

Sum Approved: £15,000

Reasons: Creation of a valuable new community facility.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected:The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel.

108.

Grant Application - Improving Living Places and Spaces 5

For decision.

Decision:

Applicant: A2 Dominion Housing Group

Declarations of Interest: None

Purpose: To replace a disused play area with new equipment for children, outdoor gym equipment, picnic area and sensory garden.

Sum Requested: £15,000

Sum Approved: £15,000

Reasons: To provide a community space for all residents to enjoy in an area with limited facilities.

Grant Conditions: Subject to a Funding Agreement

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: A2 Dominion Housing Group

Declarations of Interest: None

Purpose: To replace a disused play area with new equipment for children, outdoor gym equipment, picnic area and sensory garden.

Sum Requested: £15,000

Sum Approved: £15,000

Reasons: To provide a community space for all residents to enjoy in an area with limited facilities.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected:The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

109.

Grant Application - Targeted Projects 1

For decision.

Decision:

Applicant: Petworth Youth Association

Declarations of Interest: Mrs Lintill declared a personal prejudicial interest and withdrew from the meeting.

Purpose: To provide an IT study space for young people to enable completion of homework and study.

Sum Requested: £3,400

Sum Approved: £3,400

Reasons: Providing a valuable facility to enable young people to achieve their academic potential.

Grant Conditions: Subject to a Funding Agreement.

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR CORPORATE SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Petworth Youth Association

Declarations of Interest: Mrs Lintill declared a personal prejudicial interest and withdrew from the meeting.

Purpose: To provide an IT study space for young people to enable completion of homework and study.

Sum Requested: £3,400

Sum Approved: £3,400

Reasons: Providing a valuable facility to enable young people to achieve their academic potential.

Grant Conditions: Subject to a Funding Agreement.

Alternative options considered and rejected:The Cabinet Member for Corporate Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

110.

Grant Application - Targeted Projects 2

For decision.

Decision:

Applicant: Selsey Community Forum – Selsey Community Watch

Declarations of Interest: None

Purpose: Funding to support delivery of Selsey Community Watch  activities for people who are isolated within the community.

Sum Requested: £4,980

Sum Approved: £5,000

Reasons: To support a community group and volunteers to combat isolation for vulnerable people.

Grant Conditions: Subject to a Funding Agreement

 

Minutes:

RESOLVED BY THE CABINET MEMBER FOR COMMUNITY SERVICES IN CONSULTATION WITH THE GRANTS AND CONCESSIONS PANEL:

 

Applicant: Selsey Community Forum – Selsey Community Watch

Declarations of Interest: None

Purpose: Funding to support delivery of Selsey Community Watch  activities for people who are isolated within the community.

Sum Requested: £4,980

Sum Approved: £5,000

Reasons: To support a community group and volunteers to combat isolation for vulnerable people.

Grant Conditions: Subject to a Funding Agreement

Alternative options considered and rejected:The Cabinet Member for Community Services considered whether or not to support the application, in consultation with the Grants and Concessions Panel. 

111.

Next Meeting

To note the date of the next meeting as Wednesday 3 July 2019 at 9.30am.

Minutes:

The date for the next meeting was scheduled for 3 July 2019 at 9.30am.