Chichester District Council
Issue

Issue - meetings

Recording of Committee Meetings

Meeting: 08/01/2019 - Cabinet (Item 639)

639 Recording of Committee Meetings pdf icon PDF 58 KB

The Cabinet is requested to consider the agenda report and make the following resolution:

 

That the ongoing audio recording and publishing of the Council, the Cabinet, the Planning Committee, the Overview and Scrutiny Committee and the Corporate Governance and Audit Committee meetings online be approved.

Decision:

RESOLVED

 

That the ongoing audio recording and publishing of the Council, the Cabinet, the Planning Committee, the Overview and Scrutiny Committee and the Corporate Governance and Audit Committee meetings online be approved.

 

 

Minutes:

The Cabinet received and considered the agenda report.

 

This item was presented by Mr P Wilding (Cabinet Member for Corporate Services).

 

Mr N Bennett (Monitoring Officer and Divisional Manager Democratic Services) was in attendance for this matter.

 

Mr Wilding summarised the background to and basis for audio recordings of proceedings at certain CDC meetings, which had been approved in September 2015 as a trial project and extended in May 2017. Some technical problems had been overcome and Mr Bennett now had confidence in the system, which afforded simple access by the public, enabled a live broadcast in the case of high-significance matters such as certain major planning applications, produced some savings in officer time in preparing minutes, and could facilitate the investigation of complaints about alleged conduct and statements made in meetings. The annual cost of the system was £3,900. The options of no longer recording meetings or looking at another system (including audio-visual models) had been considered. Although not perfect, the system was now reliable and by some margin the most cost effective available to CDC.

 

Mr Bennett did not add to Mr Wilding’s introduction.

 

In reply to questions by Mr R Barrow (Cabinet Member for Residents Services), Mr Bennett gave details of the estimated monthly access to the audio recordings by website users and said that advice was taken on how to increase public awareness of the facility.

 

Decision

 

The Cabinet voted unanimously to make the resolution set out below.

 

RESOLVED

 

That the ongoing audio recording and publishing of the Council, the Cabinet, the Planning Committee, the Overview and Scrutiny Committee and the Corporate Governance and Audit Committee meetings online be approved.

 

 

 


 

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